Commercial Timber Sale - Redden State Forest - Ellendale Tract

E X H I B I T I
D O C U M E N T S A N D S P E C I F I C A T I O N S
F O R
SOLICITATION No. AGR2608R
CONTRACT NO. FS-2026-08-R
E N T I T L E D
Redden State Forest
COMMERCIAL THINNING TIMBER SALE
109+/- Acres
Date 4/1/2026
Delaware Department of Agriculture Forest Service
2320 S DuPont Hwy
Dover DE 19901
302-698-4548
Bids will be received until 1:00 p.m. May 7, 2026 and will be opened publicly and read aloud at
that time. Proposals received after the date and time set for the opening will be returned un-opened.

DOCUMENTS AND SPECIFICATIONS
FOR
CONTRACT NO. FS-2026-08-R
Redden State Forest
Commercial Thinning Timber Sale
DATE 4/1/26
I. BIDS
A. Bids will be received until 1:00 p.m., May 7th, 2026, and will be opened publicly and read
aloud at that time. Proposals received after the date and time set for the opening will be
returned unopened.
B. Proposals must be delivered to the Delaware Department of Agriculture Forest Service,
2320 S DuPont Hwy, Dover DE 19901
C. The Delaware Department of Agriculture reserves the right to reject any and all bids.
II. DEPOSITS
A. A bid deposit in the amount of $5,000 must accompany each bid. This deposit shall be
submitted in the form of a certified check drawn on a reputable banking institution and
made payable to the Delaware Department of Agriculture Forest Service.
B. The successful bidder(s) bid deposit(s) shall be retained and deposited by the Delaware
Department of Agriculture as a performance guarantee that the terms and conditions of the
Contract are met.
III. RETURN OF BIDDER'S DEPOSIT
Deposits from unsuccessful bidders shall be returned within seven (7) days after the signing of the
Contract by the successful bidder. This shall not exceed sixty (60) days.
IV. PREPARATION OF PROPOSAL
The bidder's proposal shall be printed clearly or typed. All bid proposals are required to be
submitted on Exhibit III, Proposal Form, which is provided.
V. DELIVERY OF PROPOSALS
Proposals shall be placed in sealed envelopes and shall bear on the outside the following:
"AGR-FS-2026-08-R, Redden State Forest Commercial Thinning Timber Sale" and the bidder's
company name.

VI. WITHDRAWAL OF PROPOSALS
A bidder may withdraw a proposal unopened after it has been submitted, if such a request is made
prior to the time set for the opening of the proposal. Any bids that are in at the time of closing shall
not be withdrawn.
VII. PUBLIC OPENING OF PROPOSALS
Proposals will be opened publicly and read aloud at the Department of Agriculture, Forest Service,
2320 S DuPont Hwy, Dover DE 19901, on the date and hour set within the RFP. Bidders or their
authorized representatives are invited to be present. Proposals received after the time set for the
public opening will be returned unopened or not accepted
VIII. DISQUALIFICATION OF BIDDERS
Any one or more of the following may be considered as a sufficient cause for the disqualification
of a bidder and the rejection of his/her proposal or proposals:
A. More than one proposal for the same Contract from an individual or company.
B. Evidence of collusion among bidders.
C. Unsatisfactory performance record of a bidder as evidenced by past experiences on both
private and public lands. Examples of unsatisfactory performance include but are not
limited to; Best Management Practices (BMP) violations, permit violations, failure to
secure permits prior to harvests, fraud, failure to complete prior harvests, etc.
D. Any unauthorized additions, interlineation, conditional or alternate bids, or irregularities
of any kind which may tend to make the proposal incomplete, indefinite, or ambiguous as
to its meaning.
IX. BASIS OF AWARD
The offeror's ability to meet the conditions of this Timber PERCENTAGE POINTS
Harvest
1 a. Prior Harvesting Evaluations(public/Private) 15 15
1 b. Ability to Perform contract requirements 5 5
1 c. Equipment to Perform Task 5 5
2 Bid Amount 75 75
TOTAL SCORE 100% 100
*Under 1-B of the Evaluation Criteria, the names and references of each member of the crew that
will be working on State Parks grounds will be reviewed and evaluated. This information must be
placed on the Exhibit III. The Proposal Form. The Department reserves the right to deny bids based
on members of the crew/company that are deemed to have unsatisfactory performance on prior
harvesting jobs throughout the region.

X. CONTRACT AWARD
A. Unless all bids are rejected as per Section I Paragraph C, or disqualified per Section VIII,
the Contract shall be awarded within thirty (30) calendar days from date of bid opening.
B. The successful bidder will be notified in writing by the Delaware Department of
Agriculture Forest Service during this period. All Contract(s) and attachments will be
provided to the successful bidder at the time of notification.
XI. EXECUTION OF CONTRACT DOCUMENTS AND PAYMENT
A. The successful bidder will sign and return the Contract Documents within thirty (30)
calendar days following notification of bid award. Failure to do so shall result in the
cancellation of the Contract offer and bid deposit.
B. Payments shall be made on a weekly basis accompanied by haul/weight slips to the
Delaware Forest Service, 2320 S Dupont Hwy, Dover, DE 19901 Attn: Delaware Forest
Service. Checks must be made payable to Delaware Forest Service.
XII. INDEMNIFICATION
A. The Buyer, his or her agent, and employees agree to indemnify and hold harmless the State
of Delaware and the Delaware Department of Agriculture, their agents and employees from
any and all liability suits, actions, or claims, together with all costs, expenses or attorney's
fees arising from the negligence or other tortuous acts or omissions by the Buyer, his or
her agent, and employees regardless of whether such suits, actions, claims, or liabilities are
also based upon acts or failure to act attributable to the State of Delaware, Delaware
Department of Agriculture, their agents or employees.
XIII. INSURANCE
A. The Buyer, his or her agent, and employees shall maintain and furnish such insurance as
will protect against claims under Workmen's Compensation Acts and from any other claims
for damages for personal injury, including death, which may arise from work under their
operation. The Buyer, his or her agent, and employees is an independent contractor and is
not an employee of the State.
B. The Buyer, his or her agent, and employees shall, at their expense, carry liability insurance
with a minimum coverage of $100,000 each person, $300,000 each occurrence and
property damage insurance with minimum limits of $50,000. Insurance policies are to
remain in effect at all times until the completion of the Contract. A copy of the certified
insurance must be forwarded to the Department with the signed Contract Document.
C. Notwithstanding the information contained in paragraphs A and B above, the Buyer, his or
her agent, and employees shall indemnify and hold harmless the State of Delaware, the
Delaware Department of Agriculture, their employees and agents from contingent liability
to others for damages because of bodily injury, including death, which may arise from the

Buyer's, his or her agent's, and employees' performance under this Contract, and any other
liability for damages for which the Buyer, his or her agent, and employees are required to
indemnify the State under any provision of the Contract. No provision of the Contract shall
waive the State of Delaware's sovereign immunity defense to any claim or action arising
from the Contract.
TECHNICAL SPECIFICATIONS
XIV. VOLUMES, LOCATION AND SPECIFICATIONS
A. This sale consists of the pulpwood/sawtimber on ______1___ stand located on the
following tracts: Redden State Forest, at the corner of VFW Rd and Sammons Rd, 2 miles
southwest of Georgetown.
Stand # Acres
26 109
Tonnage volumes for sale area have not been calculated for this RFP/Contract, therefore the ability
to meet the award standards and price shall be used.
B. The Department 's prescription is for the commercial row thinning to be used.
C.
Specifications include residual basal area of 60 sqft/ac and removal of skid roads on 50-foot
centers and subsequent removal of all unacceptable growing stock between rows including
hardwoods. Residuals trees will be dominants or co-dominants, of acceptable form, (tallest,
straightest, no forked stems, and be free of disease or insect infestation).. Minimal damage of
residual stand is to be maintained which includes no trunk scarring as well as no damage to
residual crowns.
D. See Exhibit II for generalized and specific location maps.
XV. DURATION OF CONTRACT
A. Unless in default or prior inspection and completion is granted in writing, the Contract shall
terminate 365 calendar days after the date that the Contract Document Agreement is
executed.
B. Any requests for extension of time beyond 365 calendar days shall be made at least two
weeks in advance of the contract expiration date, in writing from the Buyer to the Delaware
Department of Agriculture POC.

Exhibit II
General Location Maps for
FS-2026-08-R Commercial Thinning Timber Sale

EXHIBIT III
PROPOSAL FORM
DELAWARE DEPARTMENT OF AGRICULTURE FOREST SERVICE
CONTRACT NO. FS-2026-08-R
DATE_______
Redden State Forest
The undersigned, having read the Contract Documents, hereby proposes to provide all necessary equipment and
labor to perform and complete said Contract for the following quoted price:
TOTAL BID PRICE FOR ALL STUMPAGE /Ton _
FIGURES
TOTAL BID PRICE FOR ALL STUMPAGE_ __ /Ton_
WORDS
ABILITY TO MEET THE PERFORMANCE STANDARDS OUTLINED YES/NO
NAMES OF HARVESTING CREW AND REFRENCES-
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
OTHER COMMENTS AND PROPOSAL INFORMATION: ________________________________________
__________________________________________________________________________________________
BID SUBMITTED BY: (Please print in ink or type)
Company Name
Address____ ___
Telephone No._ ( ) ____________________ ___________
By ______________ _
Title_ ___________________
SIGNED ___________________________
TITLE _ _________
COMPANY_________________________
Sworn to and subscribed before me this day of ,2026
__________________________
Notary Public

CONTRACT Number: AGR-FS-2026-08-R TITLE: Redden State Forest Timber Sale
DEADLINE TO RESPOND: May 7, 2026
NON-COLLUSION STATEMENT
This is to certify that the undersigned Vendor has neither directly nor indirectly, entered into any agreement, participated in any collusion or otherwise
taken any action in restraint of free competitive bidding in connection with this Bid, and further certifies that it is not a sub-contractor to another
Vendor who also submitted a Bid as a primary Vendor in response to this solicitation submitted this date to the State of Delaware, Delaware Forest
Service
It is agreed by the undersigned Vendor that the signed delivery of this bid represents, subject to any express exceptions set forth at Attachment F, the
Vendor's acceptance of the terms and conditions of this solicitation including all specifications and special provisions.
NOTE: Signature of the authorized representative MUST be of an individual who legally may enter his/her organization into a formal contract with the
State of Delaware, Delaware Forest Service.
COMPANY NAME _____________________________________________________________________________________________
COMPANY TYPE: Corporation Partnership Individual Other: ________________
NAME OF AUTHORIZED REPRESENTATIVE
SIGNATURE TITLE
COMPANY ADDRESS
PHONE NUMBER FAX NUMBER
EMAIL ADDRESS ______________________________
STATE OF DELAWARE
FEDERAL E.I. NUMBER LICENSE NUMBER_____________________________
Certification type(s) Circle all that apply
Minority Business Enterprise (MBE) Yes No
Woman Business Enterprise (WBE) Yes No
Disadvantaged Business Enterprise (DBE) Yes No
Veteran Owned Business Enterprise (VOBE) Yes No
Service Disabled Veteran Owned Business Enterprise (SDVOBE) Yes No
The above table is for informational and statistical use only.
PURCHASE ORDERS SHOULD BE SENT TO:
(COMPANY NAME)
ADDRESS
CONTACT
PHONE NUMBER FAX NUMBER
EMAIL ADDRESS
AFFIRMATION: Within the past five (5) years, has your firm, any affiliate, any predecessor company or entity, owner,
Director, officer, partner or proprietor been the subject of a Federal, State, Local government suspension or debarment?
YES NO if yes, please explain
THIS PAGE SHALL BE SIGNED, NOTARIZED AND RETURNED FOR YOUR BID TO BE CONSIDERED
SWORN TO AND SUBSCRIBED BEFORE ME this ________ day of , 20 __________
Notary Public My commission expires
City of County of
State

CONTRACT DOCUMENT
DELAWARE DEPARTMENT OF AGRICULTURE
CONTRACT NO. FS-2026-08-R
Redden State Forest Commercial Thinning Timber Sale
May 7, 2026
THIS AGREEMENT, made and executed this ___ day of _______ 2026, by and between
Buyer (hereinafter designated as Buyer), party of the first part, and the Delaware Department of
Agriculture, a department created under the laws of the State of Delaware (hereinafter designated
as Department) party of the second part.
WITNESSETH that the Buyer in consideration of the covenants and agreements herein
contained and made by the Department agree to the following:
ARTICLE ONE. The Buyer shall and will provide and furnish all the necessary labor and
equipment to perform and complete this Contract and all Specifications and Proposals issued by
the Department, entitled Contract No. FS-2026-08-R, "Redden State Forest, Commercial Thinning
Timber Sale" dated April 1st, 2026, as hereby incorporated by reference as Exhibit I, Exhibit II,
Exhibit III, and Exhibit IV.
ARTICLE TWO. The Buyer shall and will pay to the Delaware Forest Service based on
copies of haul/weight slips that must be provided with weekly payment. All loads must be weighed
on a state certified motor truck scale that is capable of weighing the entire load.
ARTICLE THREE. The Department agrees to allow the Buyer right of access, ingress,
egress, and regress to, on, over, and through property of the Department using such roads as the
Department shall prescribe for the purpose of cutting and removing there from such timber as is
included in the terms of the Timber Sale Specifications contained in Exhibits I, II, III, and IV.
The Department guarantees that it is the owner of said timber, holds a good title to the same
and has the statutory right to remove said timber, and further agrees to answer any and all claims
to the contrary at its expense.
The Department guarantees that all requirements and regulations of Title 3, Chapter 10,
Subchapter V, the Delaware Seed Tree Law, have been met, and the Buyer has no reforestation
responsibilities on this property.
The Department reserves the right to stop all logging operations due to wet weather
conditions which can cause environmental degradation, safety violations, and/or violations of this
Contract which shall be identified by the Department.
Landing sites will be designated by signs or approved by the State Forester or his/her
designated agent.