Collections Management System

Agency:	State Government of South Dakota
State:	South Dakota
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 15, 2024
Due Date:	Apr 12, 2024
Solicitation No:	24RFP9900
Bid Source:	Please Login to View Page
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Bid Documents:	Please Login to View Page

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Entity Name: South Dakota State Government

Event Number: 9900

Event ID: 24RFP9900

Event Name: Collections Management System

Requested By: Missy Schuetzle

Created By: Missy Schuetzle

Due By Date: 04/12/2024 05:00 PM Central Time

Q&A Cutoff Date: 03/15/2024 10:44 AM Central Time

Invitation Type: Invitation Only

Assigned Commodities: 946-33 Collection Services, Financial Debt

Allow Supplier Terms and Conditions: No

Public Responses: No

Display Awardee: Display

Posting Board Status: Published

Event Status: Ready for Responses

Section #: Name:

1 Section 1 - 24RFP9900

Do not submit responses through ESM Sourcing; please submit your response as specified in the RFP document.

The Invitation Type for this RFP, designated as "Invitation Only," indicates that vendors who have chosen the applicable NIGP codes for the requested

services will receive an autogenerated system email notification. The Invitation Only designation does not impose exclusivity or restrictions on access;

it does not limit who can respond. Also, the RFP document is accessible to all interested parties for download via the Central Bid Exchange on OPM’s

website: https://sourcing.esmsolutions.com/postingboard/entities/3444a404-3818-494f-84c5-2a850acd7779.

All vendors are encouraged to download the RFP and submit their proposals following the instructions outlined in the RFP document.

1. General Information

1.1 Purpose of this Request for Proposal (“RFP”)

The South Dakota Department of Education’s Division of History (“State”) seeks a qualified vendor to provide professional services on behalf of the State

of South Dakota (“Consultant”) for the purpose of artifact organization within the Museum of the South Dakota State Historical Society as further

specified in Section 2 below.

The Consultant will review all requirements of the RFP and provide a proposal by the deadline listed below. The Consultant will also provide supporting

documentation on qualifications and experience to the State.

1.2 Letter of Intent

All interested Consultants may submit a Letter of Intent to respond to this RFP.

The Letter of Intent must be received by the State no later than March 22, 2024 at 5:00 PM CT. The State will receive letters of intent by email. The

Letter of Intent must be submitted to Rochelle Kenzy via email at Rochelle.Kenzy@state.sd.us. Please place the following in the subject line of your

email: “Letter of Intent for RFP 24RFP9900”.

1.3 Schedule of Activities

RFP Publication March 15, 2024

Letter of Intent to Respond Due March 22, 2024

Deadline for Submission of Written Inquiries March 29, 2024 by 5:00 PM CT

Responses to Consultant Questions April 5, 2024

Proposal Submission Deadline April 12 by 5:00 PM CT

Oral proposals/discussions (if required) April/May 2024

Anticipated Award /Contract Negotiation May 2024

Contract Start Date June 1, 2024

1.4 Proposal Submission

All proposals must be completed and received by the date and time indicated in the Schedule of Activities.

Proposals received after the deadline will be late and ineligible for consideration.

An original and two (2) copies of the proposal shall be submitted. In addition, the Consultant shall provide one (1) copy of their entire proposal, including

all attachments, in Microsoft Word or PDF electronic format. Consultants shall enclose the electronic copy with their mailed response and may not

send the electronically copy of their proposal via email.

All proposals must be signed, in ink, by an officer of the responder, legally authorized to bind the responder to the proposal, and sealed in the form

intended by the respondent. Proposals that are not properly signed may be rejected. The sealed envelope must be marked with the appropriate RFP

Number and Title. The words “Sealed Proposal Enclosed” must be prominently denoted on the outside of the shipping container. Proposals must be

addressed and labeled as follows:

REQUEST FOR PROPOSAL #24RFP9900

BUYER ROCHELLE KENZY

DEPARTMENT OF EDUCATION

800 GOVERNORS DRIVE

PIERRE SD 57501-2235

Proposals may be modified or withdrawn by the Consultant prior to the established due date and time. No oral, telephonic, telegraphic or facsimile

responses or modifications to proposals will be considered.

Terms and Conditions

ESM Sourcing Terms

None

General Terms and Conditions

None

Event Specific Terms and Conditions

See attached Documents

	Attachments
	RFP Document.pdf
	Exhibit B.pdf
	Exhibit C.docx
	Exhibit D.docx
	Exhibit E.pdf
	Exhibit F.pdf
	Security and Vendor Questions document.docx

Collections Management System

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