Collections Management System

General Services Administration's (GSA) Office of the Chief Information Officer Office of Public Buildings Information Technology Services (PB-ITS) in support of the users of the Office of Engineering, 1800 F Street, NW, Washington, DC is investigating commercial solutions for an artwork focused collections management system (CMS). This application is primarily used by the Office of Engineering, which serves in this case specifically the Fine Arts Branch and Courts Design Branch Programs.

A CMS supports the mission of GSA by supporting compliance with Federal directives on managing assets. The Fine Arts Collection is one of our nation's oldest and largest public art collections. It consists of permanently installed and moveable mural paintings, sculptures, architectural or environmental works of art, and works on paper dating from 1850 to the present. These civic works of art are in federal buildings and courthouses across the United States. In addition, more than 23,000 small moveable New Deal works of art are on long-term loan to museums and other nonprofit institutions. Maintained by GSA as a part of our national and cultural heritage -the CMS application is the System of Record for all aspects of this Fine Arts Collection, including the Art in Architecture commissioning process.

The Fine Arts Branch manages GSA's Fine Arts Collection to ensure its safety, accessibility, preservation, and appropriate use in order to enhance and promote high-quality work environments for federal agencies and the public they serve. The CMS is used to manage and track the lifecycle of over 27,000 artworks in the Fine Arts Collection , manage artwork related projects such as commissioning and conservation, and deliver artwork related information to varying audiences.