Colchester?BOE RFQ-RFP for Energy Savings Performance Contracting Services

Agency:	Town of Colchester
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Jan 15, 2026
Due Date:	Feb 18, 2026
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REQUEST FOR QUALIFICATIONS/PROPOSALS

For Energy-savings Performance Contracting Services

For

Colchester Public Schools

127 Norwich Avenue, Suite 202

Colchester, CT 06415

Fax (860) 537-1252

abarillari@colchesterct.org

Issued: 01/15/2026

Responses Due: 02/18/2026

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Request for Proposals

ATTACHMENTS

Attachment A:

Attachment B:

Attachment C:

Attachment D:

Attachment E:

Attachment F:

TABLE OF CONTENTS

General Contract Terms and Conditions

Proposed Project Schedule

Contractor Response

Evaluation Criteria

Technical Facility Profile

Potential Project Presentation Format

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REQUEST FOR QUALIFICATIONS/PROPOSALS

Energy Performance Contracting Services for

Colchester Public Schools / Board of Education

INTRODUCTION

Colchester Public Schools / Board of Education (hereinafter referred to as Owner) seeks proposals

from interested energy service providers (Contractor) to conduct a technical energy audit of facilities and

to implement an Energy Performance Contract pursuant to 2011 Conn. Pub. Acts 80, Sec. 123 and Conn.

Gen. Stat. §§ 16a-37u and 16a-37x. The intent is to identify and implement capital improvements that

reduce energy and related costs in the district’s facilities in a manner that allows annual cost savings to be

applied to the annual payments for improvements.

II. OVERVIEW

Owner seeks to maximize energy cost savings and related operational/maintenance costs in order to pay for

facility upgrades and services.

Services and capital improvements will be financed through an energy performance contract which:

• Incurs no initial capital costs for Owner and/or allows for Owner to supplement the overall project

with an initial capital investment if desired by Owner to expand Project Scope.

• Achieves significant long-term cost savings.

• Provides a guarantee for cost savings to Owner; include Owner option to eliminate all or part of the

guarantee after three years of guaranteed performance with financial adjustment to Owner for

reduction of overall services.

• Maintains consistent and reasonable levels of occupant comfort.

• Maintains consistent levels of building functionality.

• Thoroughly investigate and incorporate into the overall project use of any potential grants, rebates

and/or other forms of financial participation and assistance from organizations.

• Requires Contractor to be a Qualified Energy Service company by the U.S. Department of Energy.

• Requires Contractor to have a payment and performance bonding capacity of not less than

$100,000,0000 in the aggregate and $25,000,000 per project.

• Requires Contractor to be prequalified as a construction contractor in general building construction

and energy management systems by the Department of Administrative Services.

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• The RFQ/P and contracting process considered herein has four distinct phases:

• RFQ/P Phase: Through this RFQ/P, a Contractor will be selected based on detailed written

proposals, interviews with top candidates and a final reference check.

• Audit and Project Development Phase: A Technical Energy Audit and Project Development

Contract will be developed with the selected Contractor to define the project scope, cost and

financial terms.

• Construction/Implementation/Financing Phase: Upon Owner-approved satisfactory results of the

Technical Energy Audit, an Energy Performance Contract will be developed to implement the

negotiated and recommended projects.

• Commissioning/Guarantee/Monitoring Phase: Upon completion of construction, the Contractor will

offer a variety of services to ensure savings are met, such as a savings guarantee, staff training,

follow-up monitoring, and contract maintenance services.

III. STATEMENT OF WORK

A. Contractor Services

Contractor must have the demonstrated capability in engineering and management to provide a broad range

of services. Services may include, but are not limited to, the following:

Audit and Project Development Phase

• technical energy audit to evaluate costs and savings of a variety of energy-saving measures

• project development plan including financial analysis

Construction/Implementation/Financing Phase

• design services

• equipment procurement and purchasing

• construction management

• hazardous waste disposal or recycling

• financing capability or ability to help secure financing.

Commissioning/Guarantee/Monitoring Phase

• commissioning of new systems and/or retro-commissioning of existing systems

• continuing operations and maintenance of all improvements

• staff training on routine maintenance, operation of systems and troubleshooting skills.

• training of occupants

• performance and cost guarantee of savings

• monitoring and verification for measurement and reporting of the performance and savings from

improvements

• analysis and application for applicable identified grants, rebates

• analysis and application for Energy Star Label

• monitoring and reporting of emissions reductions

• maintaining long-term, high-efficiency performance of buildings

Contractor must have the technical capability to address a broad range of systems including, but not limited

to:

• Mechanical Systems. Heating, ventilating and air conditioning (HVAC) systems, energy

management and control systems, domestic hot water systems, distribution systems, etc.

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• Retrocommissioning: Retrocommissioning of existing mechanical and building automation control

systems for energy savings

• Plants. Distribution systems, cogeneration systems, etc.

• Lighting systems. Indoor and outdoor lighting systems, lighting controls, daylighting strategies.

• Building envelope systems. Windows, Roofing, automatic blind control, insulation, weatherization,

etc.

• Specialty Systems: Kitchen equipment, recycling, renewable energy systems, electric school buses

with bidirectional changing, electric storage batteries, etc.

• Water and Sewage Systems: Automatic controls, low-flow faucet aerators, low-flow toilets.

B. Buildings and Facilities

Facilities identified for this work are listed in Attachment E: Technical Facility Profile. Owner reserves the

right to reduce the scope of work or conduct work in phases. Additional buildings and facilities, as also

listed, may be included in the future under the same contract.

IV. ADMINISTRATIVE INFORMATION

A. RFQ/P Phase

Review of Written Proposals: Proposals must be prepared as described in Attachment C: Contractor

Response. An evaluation team will review written proposals based on the evaluation criteria identified in

Attachment D: Evaluation Criteria. Based on the results of the written proposal review, Contractors

may be invited to participate in an Interview Process.

Interviews: Contractor favorably identified during the written proposal review stage, may be invited to an

interview and/or walk through with the evaluation team. The interview provides the opportunity for the

Contractor to address questions and to more fully describe how the approach to this project satisfies the

evaluation criteria. Contractor representatives at the interview should include individuals who will be key

points of contact and have major responsibility for contract negotiation, engineering and design,

construction management and follow-up monitoring. Each interview may be tape-recorded. Interview

scores will be ranked and the top-ranking Contractor will be considered for award.

Final Selection: Subsequent to the completion of the interview process, and if so elected by Owner to

pursue the Audit and Project Development Phase, a selection of the successful Contractor will be made. F

inal reference checks will be conducted prior to making the final selection announcement.

B. Audit and Project Development Phase

Technical Energy Audit and Project Development Contract: A Technical Energy Audit and Project

Development Contract will be negotiated. (see Attachment A: General Contract Terms and

Conditions).

C. Construction/Implementation/Financing Phase

Energy Performance Contract: Following successful completion of the Technical Energy Audit and

Project Development Phase, Owner will make determination if it is in the best interests of the Owner to

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Colchester?BOE RFQ-RFP for Energy Savings Performance Contracting Services

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