Coffee for Canteen Resale - DOC-PE

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	311920 - Coffee and Tea Manufacturing
Posted Date:	May 8, 2026
Due Date:	May 27, 2026
Solicitation No:	3000026227
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026227	Coffee for Canteen Resale - DOC-PE Original: 3000026227 Attachments: Attachment A - Special Terms and Conditions - Pages 1-7 Attachment B - Online Bidding Instructions - Pages 1-10	05/08/2026	05/27/2026 10:00:00 AM CT

Contact Information for Bid # 3000026227

Department	* State Procurement *
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Attachment Preview

STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

05/27/2026

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000026227

Opening Date: 05/27/2026

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000026227

Version: 1

Buyer: TORRENCE UWAGBOE

Buyer Phone: 225-342-4671

E-Mail: torrence.uwagboe@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

JOE DIAZ

DOC PRISON ENTERPRISES-LSP CDC CANTEEN

LA STATE PENITENTIARY 17544 TUNICA TRACE

ANGOLA, LA 70712

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FE192C85438C8781392

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

Required

YES

6.______ %discount for payment made within 30 days. Discounts for payment made in less than

30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted

but will not be an award consideration.

EOT

Name of Solicitation: Coffee for Canteen Resale - DOC-PE

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000026227

Open Date: 05/27/2026

T-Number:

Bidder:

Page 2 of 10

Any vendor who would like to view the opening of this bid can access the following link, at the date

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

===========================================================================

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-7

Attachment B - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A - Special Terms and Conditions

=============================================================================

To establish a Blanket Order Contract to provide Coffee as specified for the Louisiana Department of

Corrections - Prison Enterprise for an initial period beginning with date of award and ending December

31, 2026. At the option of the State of Louisiana and acceptance by the Contractor, this contract may

be renewed for two additional 12-month periods at the same prices, terms and conditions. Total

contract time not to exceed 36 months.

=============================================================================

Blanket Order Contract:

Items are to be called for by the Using Agency as needed. No shipments are to be made until the

Agency calls or otherwise submits an order for shipment of a specific quantity. Quantities are

estimated, and they may be increased or decreased as needed throughout the contract period.

Individual order quantities, when called for, are based on the Using Agency’s demand at the time of

order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is not a

guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be

able to obtain and supply the item(s) at their bid price for the entire contract period and within the

delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be

paid.

=============================================================================

Blanket Order Delivery

The State reserves the right to reject any and all vendors who cannot make delivery within the stated

timeframe, as specified in the line(s) of the RFx, from the date the order is called in or otherwise

submitted by the using agency.

Invitation to bid: 3000026227

Open Date: 05/27/2026

T-Number:

Bidder:

Page 3 of 10

=============================================================================

Method of Award:

It is the intent of the State to award this contract on an individual basis to the lowest responsive,

responsible bidder(s) meeting the specifications. The State further reserves the right to reject

individual line items from the award.

=============================================================================

Resale:

Items are for canteen resale. Where listed, only brand name(s) and model(s), or some other

designation that identifies a specific product to be offered exclusive of others, specified will be

accepted. Bids must be quoted in quantity and unit specified (R.S. 39:1651-1657) and (LAC Title 34

Part 5-109.A.2.B.i).

=============================================================================

Specify Case Count and Size(s):

Specify the case count and size(s) on each item bid. If the case count and sizes specified are the

same as the description on this solicitation, confirm this information for each item by filling in the

blanks in the description column.

=============================================================================

Invitation to bid: 3000026227

Open Date: 05/27/2026

T-Number:

Bidder:

Page 4 of 10

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

1 Product Category:50201706

Coffee

COFFEE

Brand: Community Coffee

Flavor: Dark Roast

Red Bag

Vacuum Sealed Bag

16 oz./bag

6 bags/cases

Minimum Order Quantity: 70 cases

Delivery Timeframe: 7-10 Days ARO

To be delivery on a called for as needed by Agency basis.

DO NOT SHIP UNTIL CALLED FOR BY AGENCY.

Specify Bidding Community Coffee Brand:

Yes_____No_____

Specify Flavor Bidding: ________________

Specify Bidding Vacuum Sealed Bag: Yes_____No_____

Specify Bidding Red Bag: Yes_____No_____

Specify Bidding 16 oz. Per bag: Yes_____No_____

Specify Bidding 6 bags Per Case: Yes_____No_____

Specify Minimum Order Quantity Bidding:

________________

Specify Delivery Timeframe Days ARO Bidding:

________________

6,500

CE __________ ________________

EOT

Invitation to bid: 3000026227

Open Date: 05/27/2026

T-Number:

Bidder:

Page 5 of 10

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS CONTAINING

"PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT

OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE

CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE.

9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT LIMITED TO

L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL

TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE NUMBER AND ADDRESS SHOWN ABOVE.

12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

13. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED (SEE NO. 30). BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID SUBMITTED ON PAPER CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID FILLED OUT IN PENCIL; AND

C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.

BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING

PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION

HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED IN A SEALED

ENVELOPE WITH THE BID NUMBER, OPENING DATE AND TIME DISPLAYED ON THE OUTSIDE OF THE ENVELOPE AND TIME STAMPED

BEFORE BID OPENING OR VIA THE ONLINE VENDOR PORTAL, WHICHEVER IS APPLICABLE. ENTIRE BID SHOULD BE RETURNED,

EXCEPT ITEM PAGES NOT BID.

14. STANDARDS OF QUALITY

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Coffee for Canteen Resale - DOC-PE

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