Coarse - Aggregate North, Canal and Central

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
State of Delaware
DEPARTMENT OF TRANSPORTATION
INVITATION TO BID
COARSE AGGREGATE NORTH, CANAL & CENTRAL
Contract Number:
DOT2612-COARSE_AGG
- Deadline to Respond -
Tuesday, May 19, 2026
PRIOR TO 2:00 P.M. Local Time
State of Delaware
DEPARTMENT OF TRANSPORTATION
Administration Building
Contract Administration
800 Bay Road, Dover, DE 19901
QUESTIONS are to be submitted via e-mail to DOT-ask@delaware.gov
Responses to Questions will be posted to this project at https://mmp.delaware.gov/Bids/ and
https://deldot.bonfirehub.com/portal/?tab=openOpportunities.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
ATTENTION ALL BIDDERS:
The enclosed packet contains an "Invitation To Bid" for;
COARSE AGGREGATE NORTH, CANAL & CENTRAL
The invitation consists of the following:
SECTION A - GENERAL PROVISIONS
SECTION B - TECHNICAL SPECIFICATIONS
SECTION C -SPECIFICATIONS
SECTION D - AWARD AND EXECUTION
SECTION E - GENERAL AUTHORITY
SECTION F - DEFINITIONS
SECTION G - BID REQUIREMENTS
SECTION H - BID SUBMITTAL
ATTACHMENTS
A. Attachment A - Non-Collusion Statement/Affirmation;
B. Attachment B - Subcontractor Information Form
C. Attachment C - Business References Form;
D. Attachment D - Exception Form
E. Attachment E - Confidentiality Form;
Appendix 1 - Bid Price Form
All above documents are made part of this solicitation and are contained within this file, or available for download at
the following site:
https://deldot.bonfirehub.com/portal/?tab=openOpportunities
Please review and follow the information and instructions contained in all sections of this Invitation to Bid.
Should you have questions, please email DOT-ask@delaware.gov.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
SECTION A - GENERAL PROVISIONS return
DESCRIPTION:
This Invitation to Bid (ITB) is issued to cover requirements for the Department of Transportation for a supply contract. The
quantities in the proposal are based on estimated needs. Notice is hereby provided that the Department may increase or decrease
the quantities purchased as deemed necessary or expedient. An increase or decrease in the quantity will not be regarded as
sufficient grounds for an increase or decrease in the unit prices.
1. KEY DATES/MILESTONES
The following dates and milestones apply to this Invitation To Bid (ITB) and subsequent contract award. Vendors are
advised that these dates and milestones are not absolute and may change due to Addendums to this ITB or unplanned events
during the bid proposal and award process.
Activity Due Date
Written Questions Due No Later Than: Ten (10) business days prior to Bid Due Date
Written Answers Last Posted No Later Than: Five (5) business days prior to Bid Due Date
Bid Due Date: Shown on Page 1 (May be Superseded by Addendums)
Public Bid Opening 2:00 P.M. Local Time on Bid Due Date
The Department may extend the time and place for opening of bids from that described, not less than 2 business days'
notice, by posting such notice on this project's Webpage at http://bids.delaware.gov/, and
https://deldot.bonfirehub.com/portal/.
2. PUBLIC BID OPENING
Bidders or their authorized representatives are invited, but not required, to be present at the bid opening held at the
Delaware Department of Transportation's Administration Building, 800 Bay Road, Dover, DE.
NEW
Attendance is not required. DelDOT offers a call-in number to hear the Bid Opening telephonically.
The telephone number to call is (302) 504-8986.
When prompted, enter Meeting number (access code): 651 529 280#
It is anticipated that the telephone access information will remain the same for all Bid Openings.
The public bid opening ensures the citizens of Delaware that contracts are being bid fairly on a competitive basis and
comply with Delaware procurement laws. The bids will be publicly opened on the date and at the time specified above
unless changed via posted Addendum and shall be awarded within thirty (30) days thereafter, unless extended by mutual
agreement. The main purpose of the bid opening is to reveal the names of the bidders, not to serve as a forum for
determining the apparent low bidders. The disclosure of additional information, including prices, shall be at the
Department's discretion until such time that the responsiveness of each bid has been determined. After receipt of a fully
executed contract(s), the successful vendor(s) and pricing will be posted at http://contracts.delaware.gov/.
3. INQUIRIES & QUESTIONS > DOT-ask@delaware.gov
We welcome your interest in working with us, and we will be pleased to answer any questions you may have in formulating
your response to this ITB.
Questions must be submitted before the date identified above in order to receive a response. All inquiries must be submitted
via email to: DOT-ask@delaware.gov. The Department's response to questions will be posted according to the
procurement schedule to the State of Delaware Bid Solicitation Directory Website: http://www.bids.delaware.gov/, and
https://deldot.bonfirehub.com/portal/?tab=openOpportunities.
Direct contact with State of Delaware employees other than DelDOT's Contract Administration staff regarding this ITB is
expressly prohibited without prior consent. Vendors directly contacting State of Delaware employees risk elimination of
their proposal from further consideration. Exceptions exist only for organizations currently doing business in the State
who require other contact in the normal course of doing that business.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
4. DESIGNATED CONTACT > DOT-ask@delaware.gov > (302) 760-2031
All requests, questions, or other communications about this RFP shall be made via E-Mail to the Delaware Department of
Transportation. Address all communications to the email address listed above; communications made to other State of
Delaware personnel may disqualify the vendor. Attempting to ask questions by phone or in person will not be recognized
as valid, and Vendors should rely only on written statements issued by the ITB designated contact. All contact with State
of Delaware employees, contractors, or agents of the State of Delaware concerning this ITB shall be conducted in strict
accordance with the manner, forum, and conditions set forth in this ITB. Other issues call (302) 760-2031.
5. CONTRACT PERIOD AND EXTENSIONS
Each awarded vendor's contract and prices shall be valid for an initial Term of one (1) year from contract execution.
The contract may be renewed for four (4) additional, one-year extension periods through negotiation between the Vendor
and the Department. Negotiation should be initiated no later than ninety (90) days prior to contract termination. The State
reserves the right to extend this contract on a month-to-month basis for a period of up to three months.
6. PRICE ADJUSTMENT
The Vendor is not prohibited from offering a price reduction on its services or materiel offered under the contract. The
State is not prohibited from requesting a price reduction on those services or materiel during the initial term or any
subsequent options that the State may agree to exercise.
The bid prices in the contract shall be guaranteed for the first year of the contract. In future year contract extensions, the
contractor may request a change in unit prices. The contractor will be required to request any price changes prior to the
extension of the contract. The bid prices in the contract extension shall be guaranteed for the one-year period of the
contract extension. If the price requested exceeds the change in the PPI for 'Construction sand and gravel
mining'PCU212321212321, found at http://data.bls.gov/pdq/querytool.jsp?survey=pc for the most recent one-year
period, approval of any price adjustment offered the vendor will be at the discretion of the Director, Maintenance and
Operations. The Department retains the right to reject a request for extension at any time.
7. ADDENDA TO THE INVITATION TO BID
If it becomes necessary to revise any part of this ITB, revisions will be posted at http://bids.delaware.gov/. By submitting
an offer to the State, vendors have acknowledged receipt, understanding, and commitment to comply with all materials,
revisions, and addenda related to the Invitation to Bid.
8. SHIPPING TERMS
F.O.B. DESTINATION; Freight Pre-paid and Allowed: Vendor owns all goods in transit and is liable for delivery to
the point of destination. Vendor is responsible for filing any claims with the delivering carrier for breakage or other loss
and for any damage resulting from transportation. The vendor shall include the cost of freight in the unit price bid.
9. SAMPLES OR BROCHURES
Samples or brochures may be required for evaluation purposes. They shall be such as to compare and determine if the item
offered complies with the intent of the specifications.
10. BID BOND REQUIREMENT
The requirement for a Bid Bond has been waived.
11. PERFORMANCE BOND REQUIREMENT
There is no Performance Bond required.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
12. STATE OF DELAWARE BUSINESS LICENSE
If required, prior to receiving an award the successful vendor shall either furnish proof of State of Delaware Business
Licensure or initiate the process of application where required. An application may be requested in writing to: Division of
Revenue, Carvel State Building, P.O. Box 8750, 820 N. French Street, Wilmington, DE 19899-8750 or by telephone to
one of the following numbers: (302) 577-8201 - Public Service, (302) 577-8205 - Licensing Department.
Information regarding the award of this contract will be given to the Division of Revenue. Failure to comply with the State
of Delaware licensing requirements may subject your organization to applicable fines and/or interest penalties.
13. EXAMINATION OF SPECIFICATIONS AND PROVISIONS
The bidder shall carefully examine this proposal, forms, attachments, and appendices of this ITB. The bidder shall
investigate and satisfy itself as to the conditions to be encountered, specifications, quality, and quantities of the material to
be furnished, and the full requirements of this ITB. The submission of a proposal shall be conclusive evidence that the
bidder has made examination of all requirements of this ITB. Bidders are required to fully acquaint themselves as to State
procurement laws, regulations, and this Invitation to Bid prior to submitting a bid.
The Department requires the use of various electronic applications for various documentation processes.
These processes will be identified, and the Contractor's required use will be detailed during the Preconstruction Meeting.
No additional payments will be made to the contractor to use or interface with the applications.
14. QUANTITIES
The attention of bidders is called to the fact that, unless stated otherwise, the quantities given in the proposal are best
estimates and are given as a basis for the comparison of bids. Quantities ordered may be increased or decreased by any
eligible agency as deemed necessary during the period of the contract. Bidders shall recognize that there are no guaranteed
minimum contract quantities or values associated with this solicitation.
15. MANDATORY INSURANCE REQUIREMENTS
As a part of the contract requirements, the awarded firm must obtain at its own cost and expense and keep in force and
effect during the term of this contract, including all extensions, the minimum coverage limits specified below with a surety
satisfactory to the State. Awarded firms must carry the following coverage and provide a certificate of insurance after
award:
a. Worker's Compensation and Employer's Liability Insurance in accordance with applicable law.
b. Commercial General Liability - $1,000,000 per occurrence/$3,000,000 per aggregate.
c. Product Liability - $1,000,000 per occurrence/$3,000,000 aggregate.
d. Automotive Liability Insurance covering all automotive units used in the work (including all units leased from and/or
provided by the State to Vendor pursuant to this Agreement as well as all units used by Vendor, regardless of the
identity of the registered owner, used by Vendor for completing the Work required by this Agreement to include but
not limited to transporting Delaware clients or staff), providing coverage on a primary non-contributory basis with
limits of not less than:
1. $1,000,000 combined single limit each accident, for bodily injury;
2. $250,000 for property damage to others;
3. $25,000 per person per accident Uninsured/Underinsured Motorists coverage;
4. $25,000 per person, $300,000 per accident PIP benefits if carrying any of our clients or employees; and
5. Comprehensive coverage for all vehicles leased from the State of Delaware Fleet Services, which shall cover
the replacement cost of the vehicle in the event of collision, damage, or other loss.
Should any of the above described policies be cancelled before expiration date thereof, notice must be delivered in
accordance with the policy provisions.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
Before any work is done pursuant to this Agreement, the Certificate of Insurance and/or copies of the insurance policies,
referencing the contract number stated herein, shall be filed with the State. The certificate holder is as follows:
Delaware Department of Transportation, P.O. Box 800, Dover, DE 19903 - Contract No: DOT2612
In no event shall the State or Department be named as an additional insured on any policy required under this agreement.
Nothing contained herein shall restrict or limit the Vendor's right to procure insurance coverage in amounts higher than
those required by this Agreement. To the extent that the Vendor procures insurance coverage in amounts higher than the
amounts required by this Agreement, all said additionally procured coverages will be applicable to any loss or claim and
shall replace the insurance obligations contained herein.
To the extent that Vendor has complied with the terms of this Agreement and has procured insurance coverage for all
vehicles Leased and/or operated by Vendor as part of this Agreement, the State of Delaware's self-insured insurance
program shall not provide any coverage whether coverage is sought as primary, co-primary, excess or umbrella insurer, or
coverage for any loss of any nature.
16. ORDERING PROCEDURE
Successful vendors are required to have either a local telephone number within the (302) area code, a toll-free (800) number,
or agree to accept collect calls. Orders may be accomplished by written purchase order, telephone, email, fax, or computer
on-line systems. The vendor must accept full payment by procurement (credit) card and/or conventional check and/or
other electronic means at the State's option, without imposing any additional fees, costs or conditions.
17. PERSONNEL, EQUIPMENT AND SERVICES
a. The Vendor represents that it has, or will secure at its own expense, all personnel required to perform the services
required under this contract.
b. All of the equipment and services required hereunder shall be provided by or performed by the Vendor or under its
direct supervision, and all personnel, including subcontractors, engaged in the work shall be fully qualified and shall
be authorized under State and local law to perform such services.
c. None of the equipment and/or services covered by this contract shall be subcontracted without the prior written
approval of the Department.
18. SUBCONTRACTS
Subcontracting is permitted under this ITB and contract. However, every subcontractor shall be identified in the Proposal
(Attachment B) and agreed to in writing by the Department or as are specifically authorized in writing by the Agency
during the performance of the contract. Any substitutions in or additions to such subcontractors, associates, or consultants
will be subject to the prior written approval of the State.
The Vendor(s) shall be responsible for compliance by the subcontractor with all terms, conditions and requirements of the
ITB and with all local, State, and Federal Laws. The Vendor shall be liable for any noncompliance by any subcontractor.
Further, nothing contained herein or in any subcontractor agreement shall be construed as creating any contractual relationship
between the subcontractor and the State.
If a company elects to be a subcontractor for another vendor, the subcontractor may not independently bid on this
solicitation.
19. ITB ORDER OF PRECEDENCE
In the event there is any discrepancy between the provisions of the ITB documents, the following order of precedence of the
Sections govern so that the former prevails over the latter: H-Bid Submittal; A-General Provisions; D-Award and Execution;
G-Bid Requirements; E-General Authority; B-Technical Specifications; Appendixes (if any); then C- Specifications.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
20. MINIMUM WAGE RATES:
Work performed under this solicitation may fall under the State of Delaware Minimum Wage Rates or the Delaware
Prevailing Wage rates. More information can be found at https://industrialaffairs.delaware.gov/wage-hour.
21. APPENDICES:
If included with this ITB, Appendices are made a part of this solicitation and are available for download at the following
site: Bonfire Procurement Portal.
22. SIGNAGE LANGUAGE: NEW
In order to maintain effective communication with the traveling public, only place signs, banners, flags, or other displays
within the projects limits that meet the requirements of the latest version of the Delaware Manual on Uniform Traffic
Control Devices. Any signs or other materials which deviate from the MUTCD, must be preapproved by the Engineer.
The only signage and materials which may be displayed upon vehicles and equipment within the Project area are signs
denoting the name of the Contractor and any subcontractors and other signs and/or materials required and approved
pursuant to the MUTCD and the Engineer. Contractor shall immediately remove any signs or materials within the Project
that does not meet these requirements immediately upon notification by the Engineer. Failure to remove signs or other
materials following notification from the Engineer will result in Liquidated Damages being assessed in the manner and
amount specified in the Standard Specifications section 108.9.A.
23. BIDDERS MUST BE REGISTERED with DelDOT in order to submit a bid. Registrations are now completed online
through SimpliGov. To complete registration or for more information,
https://deldot.gov/Business/bids/index.shtml?dc=const_contractor_reg.
- remainder of page is blank -

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
SECTION B - TECHNICAL SPECIFICATIONS return
1. SILENCE OF SPECIFICATIONS
The apparent silence of the specifications as to any detail, or the apparent omission from it of detailed description
concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and only material
and workmanship of the first quality are to be used. Proof of specification compliance is the responsibility of the vendor.
2. OR EQUAL (PRODUCTS BY NAME)
Specifications of products by name are intended to be descriptive of quality or workmanship, finish, and performance.
Desirable characteristics are not intended to be restrictive. Substitutions of products for those named will be considered,
provided the vendor certifies that the function, characteristics, performance, and endurance qualities of the material offered
are equal to or superior to those specified.
3. TECHNICAL SPECIFICATIONS:
By reference, the following specifications are incorporated herein:
Department of Transportation, "Standard Specifications for Road and Bridge Construction, August 2020", as amended on
the advertisement date of this contract. The attached clauses relate in particular to furnishing of material and represent
modifications to and/or clarification of the specifications noted above.
In case of conflict, these Special Provisions shall take precedence and shall govern.
DESCRIPTION OF PROJECT
The contractor is advised that this contract is considered a supply contract. The quantities in the proposal are based on
estimated needs.
Notice is hereby provided that the Department may increase or decrease the quantities purchased as deemed necessary or
expedient. An increase or decrease in the quantity will not be regarded as sufficient grounds for an increase or decrease in
the unit prices.
SCOPE
The contractor shall supply materials listed within contract and other like material approved by the Engineer to the
designated delivery location(s).
PRICES QUOTED
The prices quoted are that for which the material will be furnished F.O.B. point(s) of delivery or shipping point, as indicated
in these provisions and include all charges that may be imposed during the life of the contracts.
DELIVERY PROVISIONS (TIME IS OF THE ESSENCE)
Time is of the essence for delivery by the contractor. Delivery must be made within ten (10) state working days after
receipt of either written or electronic mail notification. Delivery shall be made during normal business hours of the delivery
locations, typically Monday - Friday, 7:00am - 3:00pm. If the material is not delivered in the time allotted, or the specified
minimum delivery quantity is not met, the Engineer reserves the right to purchase the needed material on the open market
to meet their needs. Costs of open market purchases in excess of those which would have resulted from contract purchases
will be back charged to the contractor. Failure to deliver the full order of material by the delivery deadline constitutes
default on the part of the Contractor. Delivery may be required to any highway maintenance yard listed. The unit price bid
for delivery shall include all charges for equipment and manpower required to deliver to the designated locations(s) within
the time period specified.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
NORTH DISTRICT
NORTH DISTRICT YARD 39 East Regal Blvd., Newark, DE 19713
CANAL DISTRICT
302.894.6300 (FAX: 302.368.6940)
AREA 9 MIDDLETOWN YARD - 302. 378.2721
5369 Summit Bridge Road, Middletown, DE 19709
AREA 10 - 250 Bear-Christiana Road, Bear, DE 19701 - 302.326.4540
(FAX: 302.326.4602)
AREA 22 - 749 Middletown Odessa Road, Middletown, DE 19709
302.378.5874 (FAX: 302.326.4539)
CENTRAL DISTRICT
AREA 6 - HARRINGTON YARD - 302. 398.3458 (FAX: 302.398.1057)
129 Jackson Ditch Road, Harrington, DE 19952
AREA 7 - MAGNOLIA YARD - 302. 697.7610 (FAX: 302.672.9727)
1235 Briarbush Road, Magnolia, DE 19962
AREA 8 - CHESWOLD YARD - 302.678.4420 (FAX: 302.739.3919)
4275 Seven Hickories Road, Cheswold, DE 19936
VERIFICATION OF DELIVERED WEIGHT
The Department may require the delivering vehicle be weighed at a local scale for any delivery location on an occasional
basis. Any cost for the scale will be paid by the Department if the weights are comparable to the shipper's tendered weight.
The Department shall not give the contractor prior notice of its intent to weigh. This is done to spot-check the accuracy of
shipper weights. For deliveries that are weighed, the local scale weight shall be used as the billing weight if the local scale
is certified. If incorrect tendered weights are discovered, the Department may require a meeting with the contractor to
discuss how the problem will be addressed by the contractor. If the Department is not satisfied with the contractor's
response, the Department has the right to cancel the contract as per section B.11 of this agreement.
QUALITY AND SERVICE
Samples of the materials furnished on this contract shall be tested by the Materials and Research Section and/or certified
analysis shall be furnished by the manufacturer. Upon award of this contract, the contractor shall promptly notify the
Engineer of their proposed sources of materials and make any other related product submissions. This information shall be
sent electronically to SourceLetters@delaware.gov with a courtesy copy sent to John Thomas
(johnw.thomas@delaware.gov).
The Materials and Research Engineer or their representative may take samples from any shipments received for analysis.
The results of such tests shall be final and binding upon all parties concerned in these contracts and subject to the conditions
contained herein. If the vendor is required to deliver, the material shall be delivered to the location(s) designated and
unloaded. Material damaged by mishandling by supplier will not be accepted.

DEPARTMENT OF TRANSPORTATION
ITB No: DOT2612
REJECTION OF MATERIAL
If material specifications are not met, the Engineer has the right to accept the material at a pro-rated payment. The method
for determining payment will be based upon the review of the test results and determining the amount of variance of the
material in question. Material rejected by the Department that cannot be used due to its specification shall be removed from
the Department's property by the contractor immediately. If the rejected material contaminated other material, said material
shall also be removed immediately by the contractor. Contractor is liable for all costs incurred by the Department in dealing
with the issue, including lost material, freight, lab fees, new procedures to avoid recurrence, etc. The Department has the
option to accept an agreed upon settlement it determines is in the best interest of the Department. If the Department is not
satisfied with the contractors handling of the rejected material, the Department may declare the contractor in default of the
contract, cancelling the contract and jeopardizing the contractors ability to bid contracts with the Department.
REGULATORY CHANGES
It is distinctly understood by and between the parties hereto that in the event any U.S. Government or state code or codes
affecting this contract, now in existence or that come into existence during the lifetime of this contract and become
operative, that all said parties herein shall adhere to the regulations contained in said code or codes and the failure to do so
shall be a breach of contract by the party failing to comply as above.
PAYMENT
The Contractor shall submit their vendor identification number and shall be required to have established their W-9 with
the Division of Accounting prior to contract execution.
Payment for the material will be made upon presentation of triplicate billing certified to the Engineer and acceptance of
the material furnished, and mailed as follows:
Department of Transportation Maintenance & Operations
North District 9 East Regal Blvd.
Newark, DE 19713
Support Services Administrator, (302) 894-6305
Department of Transportation Maintenance & Operations
Canal District
250 Bear-Christiana Road
Bear, DE 19701
Support Services Administrator, (302) 326-4413
Department of Transportation Maintenance & Operations
Central District
930 Public Safety Boulevard
Dover, DE 19901
Support Services Administrator, (302) 760-2425