Coal Ash Marketing & Removal Services Blanket

GRAND RIVER DAM AUTHORITY RFQ-3771
Solicitation Cover Page
1. Solicitation #: RFQ 3771
2. Solicitation Issue Date: 12 June 2026
3. Brief Description of Requirement:
The Grand River Dam Authority is seeking responses for Fly Ash Marketing and Removal Services
4. Response Due Date: 14 July 2026 Time: 2:00 PM CT
5. Contracting Officer:
Name: Eric Pipkin
Phone: 918-824-7576
Email: eric.pipkin@grda.com
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ-3771
1. This is a standard bid. Please scan and email your quote to Eric Pipkin at eric.pipkin@grda.com.
The bid opening date for this RFQ is 14 July 2026 at 2:00 PM CT.
2. A Non-Mandatory Site Visit will take place 24 June 2026 at 09:30 AM CST at the TSE (Training
Safety Environmental) Building 8142 HWY 412B PO Box 609 Chouteau, Okla. 74337. You will
sign in at the South Gate and wait until escorted to the Meeting Building. Please contact Eric
Pipkin at eric.pipkin@grda.com to confirm your attendance.
3. Q&A will close 26 June 2026 at 10:00 AM CST.
4. A completed non-collusion certificate is required and must be submitted with your bid.
5. This form must be signed by an authorized representative of your company in the space provided
in the lower right hand corner of this form.
6. MINIMUM SAFETY REQUIREMENTS
The Grand River Dam Authority (GRDA) will consider the safety records of potential contractors
prior to awarding bids on contracts. Any bid submitted must include the following documents:
The Bidder shall include the past five (5) years' Occupational Safety and Health Administration
(OSHA) 300 and OSHA 300A logs
The Bidder shall include the past five (5) years' National Council on Compensation Insurance
(NCCI) worker's compensation experience rating sheets
GRDA requires that Bidders answer the following questions and submit supporting
documentation upon request:
A. Does the Bidder have a written safety program? ___Yes ___No
B. Does the Bidder conduct regular site safety inspections? ___Yes ___No
C. Does the Bidder have an active safety training program? ___Yes ___No
If any subcontractors are used, Contractor must obtain advanced GRDA approval in writing.
Prior to such approval, all subcontractors may be required to submit the documents defined in the
Minimum Safety Requirements section of this document.
7. The award to the successful bidder will be based on the best value bid received that meets the
specifications listed below and the requirements herein. Evaluation criteria will include, but not
limited to, and in no order of preference:
a. Evaluated Price
b. Previous Experience
c. Conformance to Commercial Terms
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ-3771
Preference may be given to vendors that accept EPay as method of payment if analysis estimates
that such appears to result in a lower cost to GRDA. Additional payment terms may also be taken
into consideration in the analysis process.
8. GRDA will take into consideration past performance and ability to meet delivery deadlines in the
evaluation.
BLANKET AGREEMENT PERIOD
The blanket agreement is for a 12 month period, commencing 12 August 2026 or date of award, whichever
is later and ending 11 August 2027. The blanket agreement may be renewed at the same terms and
conditions for up to 4 one-year option periods unless canceled by either party.
BLANKET AGREEMENT TYPE AND PRICING
This is a firm, fixed price or fixed percent discount, indefinite delivery and indefinite quantity blanket
agreement. The GRDA may, or may not, buy the quantity mentioned in this blanket agreement. Any
reference to quantity provided in the blanket agreement is an estimate only, and shall not serve to obligate
the GRDA to purchase any minimum quantity, nor shall any such reference serve to establish any maximum
quantity that the vendor is required to furnish. The vendor must clear all shipments, if applicable, with the
GRDA prior to shipping any portion of this blanket agreement.
Pricing as submitted shall contain all direct and indirect costs associated with unit price, e.g., insurance,
fees, taxes, profit, overhead, general and administrative expenses.
All travel expenses to be incurred by the vendor in performance of the blanket agreement shall be
included in the total bid price.
The contract total is an estimate and not guaranteed. The vendor will only be reimbursed for actual time
worked, materials purchased, and expenses incurred. These costs must be itemized on the invoice.
Supporting documentation that matches the amounts identified on the invoice must be submitted.
CANCELLATION
Termination. GRDA may terminate this Contract at any time and for any reason by providing notice in
writing to Contractor.
****** Read the General Bidding Instructions attached to this RFQ for further instructions. ******
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA payment options are EPay (Preferred Payment Method) or ACH. Only one
form is required to be completed and returned.
GRDA Visa Payment (EPay Program)
Preference may be given to vendors that accept EPay as method of payment if
analysis estimates that such appears to result in a lower cost to GRDA. Additional
payment terms may also be taken into consideration in the analysis process.
NOTE: This is not a credit card payment at time of sale (POS transaction). It is an
electronic VISA payment after an invoice has been submitted and processed for
payment. Payment terms on VISA payments are in accordance with those agreed upon
on the solicitation and the resulting PO/Contract.
When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit
ghost account number (no physical plastic) which remains at a zero credit limit until an
invoice is received from the vendor and processed by GRDA Accounts Payable. Once
an invoice from a vendor has been processed for payment the vendor will receive a
secure remittance advice via email providing the invoice information and full card
account information authorizing the vendor to run the card and post the transaction at
which time the account credit limit will return to zero until the next payment.
To learn more about the benefits of the Visa payment program, and to obtain answers to
FAQ, click or copy and paste the following URL into your browser:
www.bankofamerica.com/epayablesvendors.
Will accept payment by Visa: Yes ____ No ____ (check one)
Visa acceptance signature: _________________________
Designated Accounts Receivable Contact for Visa remittance advices:
Name: __________________________
Phone: __________________________
Email: __________________________
If a vendor elects to not accept EPay as the payment method, additional terms which
provide discounts for earlier payment may be evaluated when making an award. Any
such additional terms shall be for discounts for payment to be made no less than ten (10)
days and may increase in five (5) day increments up to thirty (30) days. Discounts offered
must be in half or whole percent increments. The date from which the discount time is
calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to
the proper recipient, the invoiced goods or services have been received, and the invoice
includes sufficient detail as identified in the solicitation.

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA Request for ACH Transaction and Authorization Form
This form does not need to be filled out if you accept EPay as the form of payment.
If this form has already been provided to GRDA and you are currently being paid
by ACH you do not have to fill the form out again.
This form has previously been provided to GRDA. YES:______
Thank you for providing the following information as GRDA moves toward a more
efficient method of ACH as the payment method to our vendors. Please add the ACH
routing and account number to future invoices if possible.
Vendor Information
Name:_______________________________
Address: _____________________________
City:_______________ State:____________ Zip Code:___________
Email: _______________________________
Phone:_______________________________
Send EFT Email Remittance Advice Yes No
If yes, please include email address: ________________________________________
ACH Delivery:
Bank Routing Number: ___________________________
Account Number:________________________________
Bank Name: ____________________________________
Bank Address: ___________________________________
City:_______________ State:____________ Zip Code:___________
Beneficiary Name: ________________________________
Vendor verification signature: __________________________________
Thank you for your business!
Sincerely,
Accounts Payable Department
Accounts.payable@grda.com

REQUEST FOR QUOTE # PCRFQC-003771
RFQ # PCRFQC-003771 Q&A Deadline: 6/26/2026 2:00 PM
Closing Date and Time: 7/14/2026 2:00 PM
VENDOR INFO:
REPLY TO:
VENDOR #: Eric Pipkin
NAME: 8624 HWY 412 B PO Box 669
CONTACT: Chouteau, OK 74337
ADDRESS: USA
EMAIL:
PHONE:
PHONE: (918) 824-7576
FAX:
FAX:
EMAIL: Eric.Pipkin@grda.com
NOTES:
LINE ITEM NUMBER DESCRIPTION COMMODITY CODE QUANTITY UNIT UNIT PRICE LINE COST LEAD TIME
1.00 Ea
Fly Ash Marketing Services
PAYMENT TERMS:
NOTE: All prices must be quoted DDP: Destination. All freight
charges to delivery point must be included in the unit price QUOTE EXPIRATION DATE:
quoted for each line item. All packaging, handling, delivery and QUOTATION NUMBER:
any other surcharges must also be included in the price quoted QUOTED BY (please print):
for each line item. COMPANY NAME:
SIGNATURE:
DATE OF QUOTE:
SHIP TO:
GREC
8142 Hwy 412B
Chouteau, OK 74337
USA
THIS IS NOT AN ORDER. We would be pleased to receive your quotation for furnishing the above. This form must be completed in full
(including signature) and returned by the due date indicated. You may attach additional pages if necessary. If attached, the Non-
Collusion form must be completed and returned with your quotation. All articles purchased hereunder shall be in accordance with the
Bidding Procedures and General Terms & Conditions contained on the attached sheets.

RFQ / RFP #
GRAND RIVER DAM AUTHORITY
CERTIFICATE OF NON-COLLUSION AND BUSINESS RELATIONSHIPS
The undersigned, of lawful age, being first sworn upon oath, deposes and states as follows:
A. For purposes of competitive bids, I certify:
1. I am the duly authorized agent of
(Company Name)
the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the
facts pertaining to the existence of collusion among bidders and between bidders and state officials or
employees, as well as facts pertaining to the giving or offering of things of value to government personnel in
return for special consideration in the letting of any contract pursuant to said bid;
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is
attached and have been personally and directly involved in the proceedings leading to the submission of such
bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control, has been a party:
a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price
or to refrain from bidding;
b. To any collusion with any state official or employee as to quantity, quality or price in the prospective
contract, or as to any other terms of such prospective contract; or
c. In any discussions between bidders and any state official concerning exchange of money or other thing of
value for special consideration in connection with the prospective contract;
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the
contractor's direction or control has paid, given, or donated, or agreed to pay, give, or donate any officer or employee
of the State of Oklahoma any money or thing of value, either directly or indirectly, in procuring the contract to which
this bid and statement relates.
C. I further certify that I have disclosed below the names of all persons and the positions they hold within their
respective companies or firms of:
1. Any partnership, joint venture or other business relationships now in effect or which existed within one (1)
year prior to the date of this statement with any architect, engineer, or other party to the project to which this
bid relates;
2. Any such business relationship now in effect or which existed within the one (1) year prior to the date of this
statement between any officer or director of the bidder and any officer or director of the architectural or
engineering firm, or other party to the project to which this bid relates; or
3. If none of the above-mentioned business relationships exist, I have provided a statement to that effect.
___________________________________________________________________________________
(Names and titles of business relationships or a statement of non-existence. Use additional sheet if necessary)
I hereby swear or affirm, under penalty of perjury, that the forgoing information is true and correct.
________________________________________ ________________________________________
Bidder Signature Bidder Printed Name
________________________________________ ________________________________________
Bidder Printed Title Date

SPECIFICATIONS FOR FLY ASH MARKETING AND
REMOVAL FROM SITE SERVICES
June 2026
Grand River Energy Center Unit 2