CNP Produce 2026

Brandy Tarvin,
k
June 9, 2026
Bid: #006-2026/2027
Dear Sir or Madam:
Sealed proposals will be received by the Boaz City Schools Child Nutrition Program until 9 AM. Thursday,
June 25, 2026, at which time they will be publicly opened and read for the furnishing of produce for Boaz
City Schools for the Fall Semester of the 2026/2027 school year. Any bid received after 9 a.m. will not be
opened. Please return your bid in a sealed envelope to the following address: Brandy Tarvin, Child
Nutrition Program Director, Boaz City Schools, 126 Newt Parker Drive, Boaz, AL, 35957. Please
clearly mark envelope: BID # 006-2026-2027, Child Nutrition Produce Fall Semester 2026 Bid.
The specifications and bid information attached should be read carefully. Estimated usage of each item is
noted on the bid proposal form. Prices should be extended and totaled to arrive at the "Total Bid" price.
All bidders must respond on the enclosed Bid Proposal Form, properly executed. No other response will
be acceptable. The immigration packet must be completed and returned at the time of the bid opening in
order to be awarded the bid.
Boaz City Schools reserves the right to reject any and/or all bids and to waive informalities in awarding this
bid to the lowest responsible bidder. If you have any questions concerning this bid, please contact Mrs.
Brandy Tarvin, CNP Director at (256) 593-8180.
Sincerely,
Brandy Tarvin, RD, LD, SNS
Child Nutrition Program Director
Attachments
www.boazk12.org

BOAZ CITY SCHOOLS
CHILD NUTRITION PROGRAM
PRODUCE BID
June 9, 2026
Bid: #006-2026/2027
BIDDERS ARE REQUESTED TO RETAIN THESE INSTRUCTIONS, CONDITIONS, AND
SPECIFICATIONS FOR FUTURE REFERENCE.
I. GENERAL INFORMATION
A. All bidders must use our form for submitting their bid.
B. All bids must be sealed and marked - CNP Produce Bid #006-2026/2027. Late bids will not
be opened.
C. Bids will not include State Sales Tax or Federal Excise Taxes.
D. Records showing successful bidder(s) and prices quoted will be placed on file and may be
examined upon request. If contract is awarded to someone other than lowest bidder, a note of
explanation will appear in the bid file.
E. A bid by a supplier should be submitted to provide products for all BCS schools: Boaz
Elementary, Corley Elementary, Boaz Intermediate, Boaz Middle and Boaz High Schools.
F. If a bidder finds discrepancies in or omissions from the bidding document,
or if in doubt as to the meaning, clarification should be requested by
calling Mrs. Brandy Tarvin, CNP Director. Telephone: (256) 593-8180.
G. Additional deliveries will be required for the summer feeding program as needed.
H. The Board reserves the right to extend the bid per semester. The bid could be renewed each
semester for an additional 5 semesters after the initial contract period. For the purposes of this
bid, the "fall semester" will be defined as period of August 1 to December 31 and the "spring
semester" will be defined as period of January 1 to July 31 of each school year.
I. The attached immigration packet must be completed and returned at the time of the bid
opening. The immigration packet must be completed and returned at the time of the bid
opening in order to be awarded the bid.
J. It is the intent of Boaz City Schools to strictly adhere to the USDA "Buy American" Provision.
The Buy American Provision of the National School Lunch Act requires that we purchase and
use only domestic product. Exceptions to the Buy American provision are very limited but an
alternative or exception may be approved upon request. The request must include the reason
for the exception: (1) The food or food product is not produced or manufactured in the United
States in sufficient and reasonably available quantities of satisfactory quality or (2) Competitive
bids reveal the cost of the United States food or food product is significantly higher than the
non-domestic product. (a) Price of the original domestic food product as bid has increase
significantly above the Agricultural Marketing Services (AMS) and/or Consumer
Price Index (CPI); and (b) The non-domestic product meets the required specifications of the
domestic product. Vendor must provide written documentation to system (CNP
Director/Assistant) prior to delivery if items are not American grown and list country of origin.
If no documentation is provided prior to delivery, system reserves the right to return the
product. Vendors should provide market news reports from AMS or the CPI to document
requested exceptions.

BID #006-2026/2027 PAGE 2
II. DISQUALIFICATION OF BIDS
Bids may be disqualified before awarding of the bid for any of the following reasons:
1. Failure to mark the envelope as required.
2. Failure to sign the bid document.
3. Failure to include requested information or other details of the bid.
4. Excessive errors in calculating prices and totals.
5. Failure to sign and include Debarment and Suspension certificate.
Boaz City Schools reserves the right to reject any and/or all bids or any part thereof; to waive
technicalities or informalities; and to award the contract to other than the low bidder, if cause can
be documented.
III. METHOD OF AWARD
A. The intention of Boaz City Schools is to award the bid to meet the best interest of the school
district.
B. The policy of Boaz City Schools is not to purchase on the basis of low bid only. Quality of
product, conformity with specifications, purpose for which required, terms of delivery, past
service, and experience are among the factors that may be considered in determining the
responsible bidder. The ability to provide Alabama grown products will also be considered.
C. In the event the low responsible bidder refuses to accept the entire requirements without
deviation, this vendor's bid will be considered unacceptable.
D. After refusal by the first bidder, the bid may be awarded to the next lowest bidder.
E. Bidder must make proposal strictly in accordance with the requirements and
specifications and on proposal form provided; otherwise, the bid will not be considered.
IV. CONTRACT PERIOD
A. This bid contract consists of the attached letter, instructions, specifications, and Bid Proposal
Forms.
B. This bid contract shall be in effect from August 1, 2026 through December 31, 2026.
C. The Board reserves the right to extend the bid for an additional semester up to a maximum of
5 additional semesters.
V. PRICING
A. Prices quoted must remain firm for the entire period of contract. Prices to be effective upon
award of bid. "Act of God" pricing shall be based on the USDA Market Price Report and
shall not extend over 4 weeks.
B. If the successful bidder receives discount on volume purchased or special discounts, this price
is to be reflected to Boaz City Schools.
C. These bid prices are to be extended to any legitimate school organization.
D. Please note the items may be purchased in split cases. Please include delivery cost in your price.
Estimated usage for the system is listed for a month. The system reserves

BID #006-2026/2027 PAGE 3
the right to increase or decrease usage amounts as needed. Items that have not been purchased in
the past are designated as "new" and have an estimated usage amount.
VI. QUANTITY/QUALITY
A. The quantities of items specified herein to be purchased are estimated and are for bidding
purposes only. Quantities may vary. The fact that actual quantities for the ensuing semester
cannot be determined will not relieve Boaz City Schools of its obligation to order from the
successful bidder all products which, in the judgment of the Director of the Child Nutrition
Program, may be needed for the contract period, and shall not in any case relieve the
successful bidder of his obligation to fill all orders for these products during the contract
period.
B. Quantities which are not ordered prior to the expiration of the period specified or termination
of the contract shall stand automatically canceled.
C. Boaz City Schools reserves the right to make periodic quality and quantity inspections of
vendor facilities and delivery truck by means determined by the Board.
D. Produce shall be U.S. #1 commercial, unless otherwise stated on item list. All items shall be
packed to the Standard for the USDA Grade or Size as specified in the bid. The system also
reserves the right to terminate the contract before the end of the contract term if the product or
the service does not meet the needs of the system.
VII. ORDERS
A. Orders will be placed weekly online by CNP managers.
B. Only the items listed on this bid can be ordered by the CNP managers. Any
exception must be approved by the Director of the Child Nutrition Program prior to
the purchase. Boaz City Schools will not assume payment for any unapproved item.
VIII. DELIVERIES
Specifications below are for Boaz City Schools:
A. Regular deliveries should be made on Mondays each week unless the schools are not in
session and then deliveries should then be made on Tuesday. Deliveries must be made
between 6:30 AM and 1:00 PM. Orders will be made weekly.
B. For safety purposes, delivery personnel should be identifiable as employee of bidder
including uniform and picture ID badge. Vendor and vendor employees are to adhere to all
applicable school district regulations while on the property of Boaz City Schools, including
no smoking, no weapons and drug free policies.
C. The delivery person will contact each school manager previous to the regularly
scheduled delivery time if a delivery must be late or off the regular schedule.
D. A schedule for delivery will be developed with the successful bidder that meets the
requirements of the school program. Repeated failure to follow the delivery schedule as
developed will result in termination of contract.
E. Any substitution for items is to be pre-approved by manager or CNP Director
prior to delivery.
F. Deliveries are to be made to four of the Boaz City Schools: Boaz Elementary School, Boaz
Intermediate School, Boaz High School and Boaz Middle School. Summer deliveries will be
made to Boaz Intermediate (or to another BCS school should location be changed) during the
month of June as needed for our four weeks summer feeding program. Summer deliveries
should be made on Mondays between 6:30 AM and 1:00 PM.

BID #006-2026/2027 PAGE 4
G. Delivery trucks will be suitable for produce delivery as per health department regulations and
are subject to inspection by Boaz City Schools personnel. Delivery personnel will meet health
department regulations regarding cleanliness requirements for deliveries to food
establishments.
IX. BACKORDERS/CANCELLATIONS/SUBSTITUTIONS
A. Items temporarily out of stock shall be a minimum. When this occurs, mark "OUT" on the
delivery ticket, and DO NOT BACK ORDER.
B. No item in the bid is to be canceled without the prior consent of the Director of Child
Nutrition Program.
C. No substitutions on items, brands, grades, etc. are to be made by the vendor without the prior
consent of the Director of Child Nutrition Program. Any substitutions made without prior
consent will be considered grounds for cancellation of this bid.
D. The vendor is not to request authority to substitute unless the quality of the item to be
substituted is equal to or higher than that originally requested.
X. DEFAULT
If at any time the vendor makes a delivery that is not in accordance with the instructions,
conditions, and specifications set forth by Boaz City Schools without the consent of said Board of
Education, such delivery will constitute grounds for the cancellation of the contract and/or the
removal of this vendor from Boaz City Schools mailing list for not less than one (1) year.
XI. BILLING
A. At the time of delivery to the schools, two (2) copies of the vendor's invoice shall be
left with the CNP manager. The copies left with the manager cannot be changed.
The vendor shall post his records to agree with the invoice left with the CNP
manager.
B. In the event of errors, a credit or debit (as the case may be) is to be issued against the
invoice as it was presented to the CNP manager. The credit or debit shall show
the original invoice number, date and error being corrected on the face of said credit
or debit.
C. Statements shall be figured on the last working day of the month.
D. Payment of Child Nutrition Program invoices will be made monthly.
E. At the end of the contract period, the vendor will provide Boaz City Schools a "Composite
Report of Purchases" by item. This composite is due to Boaz City Schools ten (10) days
following the end of the school term.
F. The intent of the Board of Education is to pay invoices monthly.
Therefore, the successful bidder must furnish a daily invoice of delivery including the
following information:
Date of delivery
Invoice or ticket number
Name of school
Quantity purchased
Extended totals

BID #006-2026/2027 PAGE 5
G. One monthly statement including invoice number and extended totals for all
schools combined should be provided. These statements should be mailed to Boaz City
Schools. Billing procedures must be acceptable to the Child Nutrition Program.
XII. INSPECTION/SAMPLES/PRODUCT APPROVAL/GUARANTEE
A. Samples of any product shall be furnished on request for quality test.
B. Bidder certifies by bidding, that the company is fully aware of the conditions of service and
purpose for which item(s) included in this bid are to be purchased, and that the company
offering will meet these requirements of service and purpose to the satisfaction of the
Boaz City Schools. If service and quality are not acceptable; it will result in
disqualification of the bid and vendor will be recognized as a non-compliant bidder.
XIII. TERMINATION OF CONTRACT
Failure on the part of the school system or the contractor to comply with the provisions
of this contract may result in contract termination.
A. Each party shall follow the procedure outlined below if a contract is to be terminated.
All transactions shall be sent by Registered or Certified Mail.
Step 1: Issue warning letter and outline violations and length of time to correct
the problem.
Step 2: Issue letter of Intent to Cancel Contract if problem is not resolved by
given date.
Step 3: Issue letter to cancel contract.
B. In the event that the physical facilities of the contractor are destroyed, the contractor
will not be held liable by the school system. The contractor may not be held liable
for the terms of the contract should normal fulfillment of the contract be disputed by
an organized labor strike. The credibility of any such labor disruption claim should
be verified by the school system before allowing the termination of the contract.
XIV. PRODUCT SPECIFICATION
A. Boaz City Schools will give preference to vendors who will agree to search out and offer locally
grown and produced fruits and vegetables for use by BCS. "Locally grown" is defined as items
grown in Alabama. It is the intent of this solicitation to award all line item products to one prime
vendor. However, in support of our farm to school efforts, the district reserves the right to
purchase (competitively solicit and follow micro purchasing guidelines) comparable products off
bid and directly from local farmers and producers as they are available.
B. Site managers have the right to refuse to accept products that do not meet quality standards. The
invoice/delivery ticket will be corrected at the time of delivery and the product will be replaced
the following business day. All substitutions, price changes and additions by the vendor must be
approved by the CNP Director or the CNP Assistant before delivery and invoicing. Inferior
products, poor delivery service and unauthorized substitutions will be cause for immediate
cancellation of contract. If a poor quality product is delivered, the vendor will either provide a
quality replacement for the product or credit the system for the purchase. Changing estimated
quantities or packed size will void quote. Estimated quantities and packed sizes may not be
changed or altered by the vendor without prior approval. Any cancellation by the vendor will
require a 30 day written notification.

STATEMENT OF BIDDER
We are in a position to furnish the items listed at the prices shown and can make shipment within
__________ days after receipt of the order. I hereby affirm I have not been in any agreement or collusion
among bidders or prospective bidders in restraint of freedom of competition by agreement to fix prices or
to refrain from bidding.
TOTAL PRICE OF BID: ________________________________
THIS BID MUST BE NOTARIZED.
FIRM: ________________________________________________
BY: __________________________________________________
(Signature in Ink Only)
ADDRESS : ____________________________________________
ADDRESS: ____________________________________________
TELEPHONE: __________________________________________
DATE: ________________________________________________
Sworn to and subscribed before me this _______ day of ___________, 20_______.
NOTARY PUBLIC: _________________________________________________
My Commission Expires: _______________________________________________

Bid invitations were sent to the following vendors on June 9, 2026.
Forestwood Farms Produce
PO Box 310728
Birmingham, AL 35231
ATTN: Bid Department
Regional Produce
624 16th Ave W
Birmingham, AL 35204
ATTN: Bid Department
T & T Produce
PO Box 5756
Fort Oglethorpe, GA 30742
ATTN: Bid Department

BOAZ CITY SCHOOL SYSTEM
Child Nutrition Program
Bid Proposal Form
Produce Bid #006-2026/2027
The undersigned offers the following "net" bid prices, terms and delivery as per specifications:
Total Proposed Bid:__________________________
Vendor: _______________________________________________________
Address: ______________________________________________________
Telephone: ____________________________________________________
Signature/Title of Representative: __________________________________

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Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint
and at any USDA office or write a letter addressed to USDA and provide in the letter all of the
information requested in the form. To request a copy of the complaint form, call (866) 632-9992.
Submit your completed form or letter to USDA by:
1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400
Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410;
2. Fax: 2. Fax: (202) 690-7442; or
3. Email: program.intake@usda.gov.
USDA is an equal opportunity provider, employer, and lender.