CNP Equipment 2026

Brandy Tarvin,
k
June 29, 2026
Bid: #008-FY2026/2027
Dear Sir or Madam:
Sealed proposals will be received by Boaz City Schools until 9 AM, Wednesday, July 15, 2026, at
which time they will be publicly opened and read for the purchase of foodservice equipment for
the Boaz City School System Child Nutrition Program. Please return your bid in a sealed envelope
to the address below:
Brandy Tarvin, Child Nutrition Program Director
Boaz City School System
126 Newt Parker Drive
Boaz, AL 35957
The specifications and bid information attached should be read carefully. Prices should be
extended and totaled to arrive at the "Total Bid" price. Boaz City Schools requires that all bidders
must furnish a bid bond on any contract exceeding $10,000. Therefore, a bid bond or cashier's
check for 5% of the total bid must accompany the bid proposal. All bidders must respond on
the enclosed Bidder Response Form properly executed. No other response is acceptable. The
attached immigration packet must be completed and returned at the time of the bid opening in
order to be awarded the bid. The Boaz City School System reserves the right to reject any and/or
all bids and to waive informalities in awarding this bid to the lowest responsible bidder. The school
system also reserves the right to award this as a total bid or to award by item. If you have any
questions concerning this bid, please contact Mrs. Brandy Tarvin, CNP Director, at (256)593-
8180.
Sincerely,
Brandy Tarvin, RD, LD, SNS
Child Nutrition Program Director
www.boazk12.org

Boaz City Schools
Child Nutrition Program Equipment Bid
June 29, 2026
Bid #008-FY26/27
Bidders are requested to retain these instructions, conditions, and specifications for future
reference.
1. General Information
A. All bidders must use the provided proposal form for submitting their bid.
B. All bids must be sealed and clearly marked on outer envelope as: Boaz City
Schools, Bid #008-FY26/27, CNP Foodservice Equipment Bid, Attention:
Brandy Tarvin.
C. Late bids will not be opened.
D. Bids will not include sales tax or federal excise taxes.
E. Records showing the successful bidder(s) and prices quoted will be placed on file
and may be examined upon request. If contract is awarded to someone other than
lowest bidder, a note of explanation will appear in the bid file.
F. The policy of the Boaz City School System is not to purchase on the basis of low
bid only. Quality, conformity with specifications, purpose for which required, terms
of delivery, past service and experience are among the factors that may be
considered in determining the responsible bidder.
G. Requests for approval of preapproved equals should be submitted in writing to
Brandy Tarvin, CNP Director, via email at btarvin@boazk12.org by July 7 at 9 AM.
H. Please note on this bid BCS is requiring delivery to be made in a vehicle with lift
gate.
I. A prebid visit is required with this bid. Please schedule the prebid visit with Mrs.
Tarvin prior to July 7 at 9 AM.
2. Disqualification of Bids
A. Failure to mark the envelope as required.
B. Failure to sign the bid document.
C. Failure to include requested information or other details of the bid.
D. Failure to include bid bond.
E. Failure to sign and include Debarment and Suspension certificate.
F. Failure to include immigration packet.

3. Method of Award
A. The intention of Boaz City Schools is to award the bid to meet the best interest of
the school district. The system reserves the right to award this bid based on
individual items or the total of all items taken as a whole or the combination of any
items.
B. In the event the low responsible bidder refuses to accept the entire requirements
without deviation, this vendor's bid will be considered unacceptable.
C. After refusal by the first bidder, the bid may be awarded to the next lowest bidder.
4. Contract and Pricing
A. This bid contract consists of the attached letter, instructions, specifications and the
Request for Proposal forms.
B. Prices are to be "net" prices and should be quoted by the "unit" indicated on the
Request for Proposal forms. Unit prices should be extended as indicated.
5. Delivery, Installation, Startup and Training
A. For this bid, BCS will require a vehicle with a lift gate to be used for the delivery.
B. For safety purposes, delivery personnel should have proper identification including
company/picture ID badge and preferably company uniform.
C. Vendor or vendor employees are to adhere to all applicable school district
regulations while on the property of Boaz City Schools, including no smoking, no
weapons and drug free policies.
D. Delivery time and installation time of awarded bid equipment is to be agreed upon
by CNP Director, vendor and manufacturer/factory installer upon awarding of bid.
E. All items shall be delivered to the Boaz City Schools to the designated schools as
follows in the bid document. Prices bid shall include delivery, turn key installation,
operational check and staff training including demonstration.
F. The vendor to be responsible for all installation. Installation to be completed in full
by factory trained/authorized service representatives. Representatives must be
trained and authorized by the manufacturer of the equipment bidded. Successful
bidder to coordinate delivery and installation with both CNP Director and
manufacturer/installer including delivery of equipment to specified address, unload
and uncrate for installer removing all debris and cleaning equipment.
G. Installer to set equipment in place and make all final utility connections. Installer
will perform startup and demonstration of equipment.
H. Staff training and demonstration on proper operations, cleaning and maintenance
to be completed by manufacturer representative. Staff training to include both Child
Nutrition and maintenance staff.
6. Termination of Contract
Failure on the part of the school system or the contractor to comply with the provisions of
this contract may result in contract termination.
A. Each party shall follow the procedure outlined below if a contract is to be terminated.
All transactions shall be sent by Registered or Certified Mail.
Step 1: Issue warning letter and outline violations and length of time to
correct the problem.
Step 2: Issue letter of Intent to Cancel Contract if problem is not resolved
by given date.
Step 3: Issue letter to cancel contract.

B. In the event that the physical facilities of the contractor are destroyed, the
contractor will not be held liable by the school system. The contractor may not be held
liable for the terms of the contract should normal fulfillment of the contract be disputed
by an organized labor strike. The credibility of any such labor disruption claim should
be verified by the school system before allowing the termination of the contract.
7. Additional Information
A. If a bid item differs in any way from the bid specifications, the bidder must list the
differences on the bid proposal form. If no exceptions are listed on the bid, it will
be presumed that the bidder proposes to meet the specifications in every respect.
B. Any modifications to the bid request will be posted on the Boaz City School
webpage www.boazk12.org. It is the responsibility of the vendor to check for
modifications.
C. The attached immigration packet must be completed and returned at the time of
the bid opening. The immigration packet must be completed and returned at
the time of the bid opening in order to be awarded the bid.
D. Vendors will be in compliance with the Jessica Lunsford Act.
E. The intent of the Boaz City School System is to be in compliance with the Buy
American provision in our Child Nutrition Program. We will purchase domestic
products that are produced and processed in the United States. We will allow for
only limited exceptions when domestic products are unavailable or prohibitively
costly and only when preapproved by the system.
F. BCS reserves the right to purchase additional quantities of bidded items at the bid
prices for the duration of one year from bid approval.
G. All bidding vendors will be notified of bid award via written notice after board
approval of bid.

USDA Non-Discrimination Statement
In accordance with federal civil rights law and USDA civil rights regulations and policies, the
USDA, its agencies, offices, employees, and institutions participating in or administering USDA
programs are prohibited from discriminating based on race, color, national origin, religion, sex,
disability, age, marital status, family/parental status, income derived from a public assistance
program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or
activity conducted or funded by USDA (not all bases apply to all programs). Remedies and
complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information
(e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or
local agency that administers the program or contact USDA through the Telecommunications
Relay Service at 711 (voice and TTY). Additionally, program information may be made available
in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint
Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA
office or write a letter addressed to USDA and provide in the letter all of the information requested
in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed
form or letter to USDA by:
1. Mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400
Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; 2. Fax: 2. Fax: (202)
690-7442; or 3. Email: program.intake@usda.gov.
USDA is an equal opportunity provider, employer, and lender.

STATEMENT OF BIDDER
We are in a position to furnish the items at the prices shown and can make shipment within ____
days after receipt of the order. I hereby affirm I have not been in any agreement or collusion
among bidders or prospective bidders in restraint of freedom of competition by agreement to fix
prices or to refrain from bidding.
Total Price of Bid: ____________________________
This bid must be notarized:
Firm: ______________________________________________
By: ______________________________________________
(Signature in Ink Only)
Address: ______________________________________________
Address: ______________________________________________
Telephone: ______________________________________________
Date: ______________________________________________
Sworn to and subscribed before me this ______day of __________, 2026.
Notary Public: _____________________________________________
My Commission Expires: ____________________________________

U.S. DEPARTMENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order
125-19, Debarment and Suspension, 7 CFR Part 3017, Section 3017-510,
Participants' responsibilities. The regulations were published as Part IV of the
January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulations
may be obtained by contacting the Department of Agriculture agency with which
this transaction originated.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTION ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this
proposal, that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an
explanation to this proposal.
Organization Name PR/Award Number or Project Name
Name(s) and Title(s) of Authorized Representative(s)
Signature(s) Date
Form AD-10-18 (1/92)

Instruction for Certification
1. By signing and submitting this form, the prospective lower tier participant is providing the certification
set out on the reverse side in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction", "debarred", "suspended", "ineligible", "lower tier covered
transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and
"voluntarily excluded", as used in this clause, have the meanings set out in the Definitions and
Coverage sections of rules implementing Executive Order 125-19. You may contact the person to
which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tire Covered Transactions", without modification, in all lower tier covered transactions and in
all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded
from the covered transaction, unless it knows that the certification is erroneous. A participant may
decide the method and frequency by which it determines the eligibility of is principals. Each
participant may, but is not required to, check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transaction authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
Form AD-10-18 (1/92)

Boaz City Schools
Child Nutrition Program Equipment Bid #008-FY 26/27
Proposal Form
Item Specifications Quantity Unit Extended Price
Price
1. FWE Holding Warming Cabinet MTU-12 or 2
preapproved equal
a. Heated holding cabinet to have built in
humidified holding system with both
humidity and temperature controls.
b. Electrical: 120 volt with cord and plug,
NEMS 5-15P.
c. Full height door.
d. Removable 12 x 20 x 2.5" deep humidity
pan in base of unit.
e. Capacity - 12 sheet pans or 24 hotel
pans (2.5" deep) with universal pan
slides.
f. Cabinet to be made with fully welded
stainless steel construction. Fully welded
tubular base frame for extra support and
rigidity.
g. Heavy duty casters.
h. Magnetic work flow door handles.
i. Fully insulated cabinet through out.
j. Energy Star rated.
k. Warranty: 1 year labor and 2 years parts
warranty.
Installation Requirements for successful bidder:
a. Deliver, uncrate, set in place, level,
remove laser film from all stainless steel
and remove crating from premises.
b. Delivery and install will be coordinated
with Mrs. Brandy Tarvin prior to the day
of delivery.
Delivery/Installation at Boaz Elementary School
(1), Corley Elementary School (1).

Boaz City Schools
Child Nutrition Program Equipment Bid #008-FY26/27
Proposal Form
Item # Item Specifications Quantity Unit Extended Price
Price
2. FWE Humidified Heated Holding Transport Cabinet, 10
Model UHS 7 or preapproved equal
a. Full Adjustable tray slides
b. Humidity Pan
c. Humi-Temp heat and humidity system
d. Easy to read and set controls, thermometer
e. Stainless steel with tubular welded base
frame
f. Energy Star approved
g. Two year limited warranty
h. Padlocking transport latch
i. Full perimeter bumper
j. Push and Pull handle
k. Cord winding bracket
l. Two Year limited warranty.
Installation Requirements of Successful Bidder:
a. Deliver, uncrate, set in place, level, remove
laser film from all stainless steel and remove
crating from premises.
b. Delivery and install will be coordinated with
Mrs. Brandy Tarvin prior to the day of
delivery.
Delivery/Installation at Boaz Elementary School
(10).