CMU 2873 Vector Control

Request for Proposal
For CMU 2873 Vector Control (Birds)
RFP Issue Date: May 27, 2026
Proposal Due Date: June 17, 2026, 11:00am
Issued By: Tally Danielson
CMU Buyer Specialist
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CMU 2873
Table of Contents
Section 1: Administrative information .................................................................................................................................... 4
1. Issuing Office ............................................................................................................................................................... 4
2. Official Means of Communication .............................................................................................................................. 4
3. Purpose ....................................................................................................................................................................... 4
4. Definitions ................................................................................................................................................................... 4
5. Scope ........................................................................................................................................................................... 4
6. Schedule of Activities .................................................................................................................................................. 5
7. Inquiries ...................................................................................................................................................................... 5
8. Addendum or Supplement to Request for Proposal ................................................................................................... 5
9. Written Inquiries and Responses ................................................................................................................................ 5
10. Modification or Withdrawal of Proposals ............................................................................................................... 5
11. Proposal Submission ............................................................................................................................................... 5
12. Acceptance of RFP Terms ........................................................................................................................................ 5
13. Bid Opening ............................................................................................................................................................. 6
14. Oral Presentations/Site Visits ................................................................................................................................. 6
15. Protested Solicitations and Awards ........................................................................................................................ 6
16. Confidential/Proprietary Information ..................................................................................................................... 6
17. RFP Response Material Ownership ......................................................................................................................... 7
18. Proposal Prices ........................................................................................................................................................ 7
19. Discussion with Responsible Offerors and Revisions to Proposal .......................................................................... 7
20. Selection of Proposal .............................................................................................................................................. 7
21. Award of Contract ................................................................................................................................................... 7
22. Acceptance of Proposal Content ............................................................................................................................. 7
23. Standard Contract ................................................................................................................................................... 7
24. RFP Cancellation ...................................................................................................................................................... 8
25. Ownership of Contract Products/Services .............................................................................................................. 8
26. Incurring Costs ........................................................................................................................................................ 8
27. Non-Discrimination ................................................................................................................................................. 8
28. Rejection of Proposals ............................................................................................................................................ 8
29. Parent Company...................................................................................................................................................... 8
30. News Releases ......................................................................................................................................................... 8
31. Contract Cancellation .............................................................................................................................................. 8
32. Certification of Independent Price Determination ................................................................................................. 8
33. Conflicts of Interest ................................................................................................................................................. 9
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34. Taxes ....................................................................................................................................................................... 9
35. Assignment and Delegation .................................................................................................................................. 10
36. Availability of Funds .............................................................................................................................................. 10
37. Bid Bonds/Security ................................................................................................................................................ 10
38. Contractor's Performance Bond ........................................................................................................................... 10
39. Standard Insurance Requirements ....................................................................................................................... 10
40. Independent Contractor Clause ............................................................................................................................ 11
41. Indemnification ..................................................................................................................................................... 11
42. Venue .................................................................................................................................................................... 11
Section 2: Background, Overview, and Goals ....................................................................................................................... 11
1. Background .................................................................................................................. Error! Bookmark not defined.
2. Overview ...................................................................................................................... Error! Bookmark not defined.
3. Goals............................................................................................................................. Error! Bookmark not defined.
Section 3: Statement of Work ............................................................................................................................................... 11
Section 4: Offeror's Response Format .................................................................................................................................. 12
Section 5: Evaluation Process and Criteria............................................................................................................................ 12
1. Evaluation Process .................................................................................................................................................... 12
2. Evaluation Criteria ..................................................................................................................................................... 12
3. Basis of Award ........................................................................................................................................................... 13
Section 6: Required Submittals ............................................................................................................................................. 13
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Section 1: Administrative information
1. Issuing Office
This Request for Proposal (RFP) is issued by the Colorado Mesa University (University) Purchasing Department on
behalf of the Facilities Department. The Purchasing Department is the SOLE point of contact concerning this RFP. All
communication must be done through the Purchasing Department.
2. Official Means of Communication
During the solicitation process for this RFP, all official communication between the Purchasing Department and
Offerors will be via postings on the Rocky Mountain E-Purchasing System (RMEPS) website at:
https://www.bidnetdirect.com/colorado . The RMEPS website offers both free and paid registration options that
allow for full access of the solicitation documents and for electronic submission of proposals. NOTE: Free
registration on the site may take up to 24 hours to process; plan registration to allow time for on-time bid
submission. The University does not have access or control of the vendor side of the RMEPS site; contact RMEPS
directly to resolve any issues encountered prior to response deadline at (800) 835-4603.
The Purchasing Department will post notices which will include, but not be limited to, any modifications to
administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the
announcement of the apparent winning Offeror. It is incumbent upon Offerors to carefully and regularly monitor
the RMEPS website for any such postings.
The Purchasing Department will also post communications through the University Open Solicitations website at:
https://www.coloradomesa.edu/procurement-payment/open-solicitations.html. Information on this website is for
reference only; the RMEPS website is the platform of record. It is incumbent that bidders review the University's
Solicitation Instructions.
3. Purpose
This RFP provides prospective Offerors with sufficient information to enable them to prepare and submit proposals
for consideration by the Purchasing Department to satisfy the need for expert assistance in the completion of the
goals of this RFP.
4. Definitions
A. In the following RFP, the term "University" shall be understood to mean "Colorado Mesa University."
B. In the following RFP, the term "Offeror" shall be understood to mean the individual, company, corporation,
or firm formally submitting a response to this RFP and may also be referred to as the "Bidder," "Vendor" or
"Contractor."
C. In the following RFP, the term "Response" shall be understood to mean a written offer to provide goods
and/or services in accordance with the general conditions, instruction, and specifications stated herein with
the exceptions clearly stated, and may be used interchangeably with the terms "Proposal" and "Bid."
5. Scope
This RFP contains the instructions governing the proposal to be submitted and the material to be included therein;
mandatory requirements which must be met to be eligible for consideration; and other requirements to be met by
each proposal.
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6. Schedule of Activities
RFP Issue Date May 27, 2026
Pre-bid Meeting and Site Visit June 4, 2026 at 11:00 AM MST
Written Inquiries Due June 8, 2026 at 11:00 AM MST
Response to Written Inquiries June 9, 2026
Proposal Submission Deadline June 17, 2026 at 11:00 AM MST
Oral Presentations (if necessary) Week of July 15-20 (estimated)
Notice of Award Week of July 15-20 (estimated)
Contract Issued Week of July 21-27 (estimated)
7. Inquiries
Offerors may make written, email inquiries concerning this RFP to obtain clarification of requirements. No inquires
will be accepted after the date and time indicated in the Schedule of Activities. Offerors shall confirm successful
receipt of said inquiries.
For this RFP, send all inquiries to Tally Danielson, CMU Buyer Specialist, at tndanielson@coloradomesa.edu.
Response to any Offeror's inquiries will be published as a modification on the RMEPS website and the University
Open Solicitations website in a timely manner per the Schedule of Activities. Offerors should not rely on any other
statements that alter any specification or other term or condition of the RFP.
8. Addendum or Supplement to Request for Proposal
In the event that it becomes necessary to revise any part of this RFP, an addendum notice will be posted on the
RMEPS website and the University Open Solicitations website. Bidders shall not rely on any other interpretations,
changes, or corrections.
9. Written Inquiries and Responses
Any explanation desired by an Offeror regarding the meaning or interpretation of any Request for Proposal provision
must be submitted in writing and clearly marked with the RFP number and title. Inquiries can be emailed to the
point of contact for the Request for Proposal; it is incumbent upon the Offeror to verify receipt of written inquiries.
Written responses to inquiries will be provided as an addendum to be posted on the RMEPS website and the
University Open Solicitations website on the date shown in the Schedule of Activities.
10. Modification or Withdrawal of Proposals
Proposals may be modified or withdrawn by the Offeror prior to the established submission due date and time.
11. Proposal Submission
Proposals must be received on or before the date and time indicated in the Schedule of Activities. Bids will be
accepted electronically through the RMEPS website. The Vendor Signature Form MUST be signed by the Offeror or
an officer of the Offeror legally authorized to bind the Offeror to the proposal. The Vendor Signature Form is to be
included with the proposal. Proposals which are determined to be at a variance with this requirement will not be
accepted.
12. Acceptance of RFP Terms
A proposal submitted in response to this RFP shall constitute a binding offer. Acknowledgment of this condition shall
be indicated by the signature of the Offeror, or an officer of the Offeror legally authorized to execute contractual
obligations. A submission in response to this RFP acknowledges acceptance by the Offeror of all terms and
conditions including compensation, as set forth herein. An Offeror shall identify clearly and thoroughly any
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variations between its proposal and the University's RFP. Failure to do so shall be deemed a waiver of any rights to
subsequently modify the terms of performance, except as outlined or specified in the RFP.
13. Bid Opening
Due to the complexity of this Proposal, information provided at the Bid Opening shall be restricted to the NAME
AND NUMBER OF RESPONDERS. Inspection of the Offerors' proposals will not be allowed until after the notice of
intent to award if posted on the RMEPS website.
14. Oral Presentations/Site Visits
The Evaluation Committee may conclude after the completion of the proposal evaluation that oral
interviews/presentation and/or demonstrations are required to determine the successful Offeror. All Offerors may
not have an opportunity to interview/present and/or give demonstrations. The presentation process will allow the
Offerors to demonstrate their proposal offering, explaining and/or clarifying any unusual or significant elements
related to their proposals. Offeror's key personnel may be required to participate in a structured interview to
determine their understanding of the requirements of this proposal, their authority and reporting relationships
within their firm, and their management style and philosophy.
Detailed notes of oral interviews/presentations and/or demonstrations may be recorded and supplemental
information (such as briefing charts, etc.) may be accepted. Additional written information gathered in this manner
shall not constitute replacement of proposal contents. Once oral interviews/presentations and/or demonstrations
have been completed the University reserves the right to make a contract award without any further discussion with
the Offerors regarding the proposals received. Any cost incidental to the oral interviews/presentations and/or
demonstrations shall be borne entirely by the Offeror.
15. Protested Solicitations and Awards
Any actual or prospective Offeror or contractor who is aggrieved in connection with the solicitation or award of a
contract may protest to the University Purchasing Director. The protest shall be submitted in writing within seven
working days after such aggrieved person knows, or should have known, of the facts giving rise thereto. [Reference
Colorado Revised Statutes (CRS) Section 24-109-101 et. seq., 24-109-201 et. seq., and University Procurement Rules
Section 18.C.1 through 18.C.9.]
With regard to the emphasized language above, it is important for Offerors to note that a challenge to the
solicitation's requirements or specifications should be made within 7 days of when the protested item is known. In
other words, if you believe that the solicitation contains a requirement you want to protest, the protest should be
submitted within the 7-day time period, even if that means it is filed during the time the solicitation is still open.
As noted in the paragraph above, announcement of the apparent winning Offeror will be made via a posting on the
RMEPS website. The requirement for timely submission of any protest (7 working days) will begin on the first
working day following posting of the award notice on the RMEPS website.
16. Confidential/Proprietary Information
Any restrictions of the use or inspection of material contained within the proposal shall be clearly stated in the
proposal itself. The Offeror must state specifically what elements of the proposal are to be considered
confidential/proprietary. Confidential/proprietary information must be readily identified, marked, and separately
packaged from the rest of the proposal. Co-mingling of confidential/proprietary and other information is NOT
acceptable. Neither a proposal in its entirety, nor proposal price information will be considered
confidential/proprietary. Any information that will be included in any resulting contract cannot be considered
confidential.
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17. RFP Response Material Ownership
All material submitted regarding this RFP becomes the property of the University. Proposals may be reviewed by any
person after the "Notice of Intent to Make an Award" letter has been issued, subject to the terms of 24-72-201
et.seq. CRS, as amended, Public (open) Records.
18. Proposal Prices
Estimated proposal prices are not acceptable. Proposal prices will be considered to be your best and final offer,
unless otherwise stated in the RFP. The proposal price will be considered in determining the apparent successful
Offeror.
19. Discussion with Responsible Offerors and Revisions to Proposal
Discussions may be conducted with responsible Offerors who submit proposals determined to be reasonably
susceptible of being selected for award; for the purpose of clarification to assure full understanding of, and
responsiveness to, the solicitation requirement. Offerors shall be accorded fair and equal treatment with respect to
any opportunity for discussions and revision of proposals, and such revisions may be permitted after submissions
and prior to award, for the purpose of obtaining best and final offers. In conducting discussions, there shall be no
disclosure of any information derived from proposals submitted by competing Offerors.
The University reserves the right to hold discussions with Offerors who have been found to be in the competitive
range, such discussions may result in the University conducting Best & Final Offers.
20. Selection of Proposal
As described within the RFP, an Evaluation Committee will review and score offers submitted and make a
recommendation for award. The selection will be for award to the responsible Offeror whose proposal is
determined to be most advantageous to the University. The Purchasing Department, after review and approval of
the evaluation committee's written recommendation, will notify all Offerors via a posting on the RMEPS website of
the results of the RFP evaluation. The posting will be an announcement of the "Notice of Intent to Make an Award"
will name the apparent successful Offeror.
21. Award of Contract
The award will be made to the responsive and responsible Offeror whose proposal, conforming to the RFP, will be
the most advantageous to the University, price and other factors considered. A contract must be completed and
signed by all parties concerned. In the event the parties are unable to enter into a contract, the University may elect
to cancel the "Notice of Intent to Make an Award" letter and make the award to the next most responsible Offeror.
22. Acceptance of Proposal Content
The contents of the proposal (including persons specified to implement the project) of the successful Offeror will
become contractual obligations if acquisition action ensues. Failure of the successful Offeror to accept these
obligations in a contract may result in cancellation of the award and such Offeror may be removed from future
solicitations. Under these conditions, the University reserves the right to enter into negotiations with the next
ranking bidder on the same terms and conditions as set forth in the Request for Proposal.
23. Standard Contract
The successful bidder will enter into a contract with the University. The state contract contains certain required
provisions for doing business with the state of Colorado, labeled "Special Provisions." The Special Provisions are
required to be contained in every state contract without modification or exception. The Offeror shall include with its
proposal a separate page entitled "Exceptions to Contract Terms," setting forth in detail all objections and
exceptions it may have to any other terms and provisions contained in the special provisions, and failing such, shall
be deemed to have accepted such terms and provisions. Failure to accept the University's standard contract
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provisions may result in cancellation of the award. The state contract, including the Special Provisions, is attached
electronically as a separate PDF document.
24. RFP Cancellation
The University reserves the right to cancel this Request for Proposal at any time, without penalty.
25. Ownership of Contract Products/Services
Proposals, upon established opening time, become the property of the University. All products/services produced in
response to the contract resulting from this RFP will be the sole property of the University unless otherwise noted in
the RFP. The contents of the successful Offeror's proposal will become contractual obligations.
26. Incurring Costs
The University is not liable for any cost incurred by Offerors prior to issuance of a legally executed contract. No
proprietary interest of any nature shall accrue until a contract is awarded and signed by all concerned parties.
27. Non-Discrimination
The Offeror shall comply with all applicable state and federal laws, rules and regulations involving non-
discrimination on the basis of race, color, religion, national origin, age, or sex.
28. Rejection of Proposals
The University reserves the right to reject any or all proposals and to waive informalities and minor irregularities in
proposals received and to accept any portion of a proposal or all items proposed if deemed in the best interest of
the University.
29. Parent Company
If an Offeror is owned or controlled by a parent company, the main office address and parent company's tax
identification number shall be provided in the proposal. The tax identification number provided must be that of the
Offeror responding to the RFP.
30. News Releases
News releases pertaining to this RFP shall NOT be made prior to execution of the contract without prior written
approval by the University.
31. Contract Cancellation
The University reserves the right to cancel, for cause, any contract resulting from this RFP by providing timely
written notice to the offeror.
32. Certification of Independent Price Determination
A. By submission of this proposal, each Offeror, and in the case of a joint proposal, each party thereto, certified
as to its own organization, that, in connection with this procurement:
1. The prices in this proposal have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter relating
to such prices with any other Offeror or with any competitor;
2. Unless otherwise required by law, the prices which have been quoted in this proposal have not been
knowingly disclosed by the Offeror and will not knowingly be disclosed by the Offeror prior to
opening, directly or indirectly to any other Offeror or to any Competitor; and
3. No attempt has been made or will be made by the Offeror to induce any other person or firm to
submit or not to submit a proposal for the purpose of restricting competition.
B. Each person signing the Vendor Signature Form of this proposal certified that:
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1. They are the person in the Offeror's organization responsible within that organization for the
decision as to the prices being offered herein and that they have not participated, and will not
participate, in any action contrary to (A)(1) through (A)(3) above; or
2. They are not the person in the Offeror's organization responsible within that organization for the
decision as to the prices being offered herein but that they have been authorized in writing to act as
agent for the persons responsible for such decision in certifying that such persons have not
participated, and will not participate, in any action contrary to (A)(1) through (A)(3) above, and as
their agent does hereby so certify; and they have not participated, and will not participate, in any
action contrary to (A)(1) through (A)(3) above.
C. A proposal will not be considered for award where (A)(1), (A)(3), or (2) above has been deleted or modified.
Where (A)(2) above has been deleted or modified, the proposal will not be considered for award unless the
Offeror furnishes with the proposal a signed statement which sets forth in detail the circumstances of the
disclosure and the head of the agency, or their designee, determines that such disclosure was not made for
the purpose of restricting competition.
33. Conflicts of Interest
The holding of public office or employment is a public trust. A public officer or employee whose conduct departs
from their fiduciary duty is liable to the people of the state. Rules of conduct for public officers and state employees:
A. Proof beyond a reasonable doubt of commission of any act enumerated in this section is proof that the actor
has breached their fiduciary duty.
B. A public officer or a state employee shall not:
1. Engage in a substantial financial transaction for their private business purposes with a person whom
they inspect, regulate, or supervise in the course of their official duties;
2. Assist any person for a fee or other compensation in obtaining any contract, claim, license, or other
economic benefit from their agency;
3. Assist any person for a contingent fee in obtaining any contract, claim, license, or other economic
benefit from any state agency, or
4. Perform an official act directly and substantially affecting to its economic benefit a business or other
undertaking in which they either have a substantial financial interest or is engaged as counsel,
consultant, representative, or agent.
C. A head of a principal department or a member of a quasi-judicial or rule-making agency may perform an
official act notwithstanding paragraph (4) of subsection (B) of this section if their participation is necessary
to the administration of a statute and if they comply with the voluntary disclosure procedures under CRS
section 24-18-110.
D. Paragraph (3) of subsection (B) of this section does not apply to a member of a board, commission, council,
or committee if they comply with the voluntary disclosure procedures under CRS 24-18-110 and if they are
not a full-time state employee. Reference CRS 24-18-108.
34. Taxes
Colorado Mesa University, as purchaser, is exempt from all federal excise taxes under Chapter 32 of the Internal
Revenue Code Registration No. 84-6000546) and from all state government use taxes (Ref. Colorado Revised
Statutes Chapter 39-26.114(a)). Our Colorado State Sales Tax Exemption Number is 98-03693. Seller is hereby
notified that when materials are purchased in certain political subdivisions the seller may be required to pay sales
tax even though the ultimate product or service is provided to the state of Colorado. This sales tax will not be
reimbursed by the state.
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35. Assignment and Delegation
Except for assignment of antitrust claims, neither party to any resulting contract may assign or delegate any portion
of the agreement without the prior written consent of the other party.
36. Availability of Funds
Financial obligations of the University payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted, and otherwise made available. In the event funds are not appropriated, any
resulting contract will become null and void, without penalty to the University and the state of Colorado.
37. Bid Bonds/Security
If the RFP so states, a bid security in an amount equal to 5% of your proposal shall be furnished if your proposal
exceeds $50,000. If the specifications so state, it may be required for projects of less than $50,000. Not required for
this Bid.
38. Contractor's Performance Bond
Not required for this Solicitation.
39. Standard Insurance Requirements
A. The Offeror shall obtain, and maintain at all times during the term of this contract, insurance in the following
kinds and amounts:
1. Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance
covering all of offeror's employees acting within the course and scope of their employment.
2. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or
equivalent, covering premises operations, fire damage, independent offerors, products and
completed operations, blanket contractual liability, personal injury, and advertising liability with
minimum limits as follows:
i. $1,000,000 each occurrence;
ii. $2,000,000 general aggregate;
iii. $2,000,000 products and completed operations aggregate; and
iv. $50,000 any one fire.
3. Automobile Liability Insurance covering any auto (including owned, hired, and non-owned autos)
with a minimum limit as follows: $1,000,000 each accident combined single limit.
B. Colorado Mesa University shall be named as additional insured on the Commercial General Liability and
Automobile Liability Insurance policies (leases and construction contracts will require the additional insured
coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage
required of the contract will be primary over any insurance or self-insurance program carried by the
University.
C. The Insurance shall include provisions preventing cancellation or non-renewal without at least 30 days prior
notice to the University.
D. The offeror will require all insurance policies in any way related to the contract and secured and maintained
by the offeror to include clauses stating that each carrier will waive all rights of recovery, under subrogation
or otherwise, against the University, its agencies, institutions, organizations, officers, agents, employees,
and volunteers.
E. All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies
satisfactory to the University.
F. The offeror shall provide certificates showing insurance coverage required by this contract to the University
within seven business days of the effective date of the contract, but in no event later than the
commencement of the services or delivery of the goods under the contract. No later than 15 days prior to
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