CMAR for the Construction of a New Recreational Center for the Westside Community Center

CITY OF PORT ORANGE, FLORIDA
REQUEST FOR STATEMENT OF QUALIFICATIONS
CMAR for the Construction of a New Recreational
Center for the Westside Community Center
RFSQ #26-07
City of Port Orange Purchasing Division
Prepared by: Catrina Wilson
Release Date: June 19, 2026
Due Date & Time: July 21 at 2:30 PM EST
City of Port Orange, Florida
1000 City Center Circle, Port Orange, FL 32129
(386) 506-5718
purchdiv@port-orange.org; www.port-orange.org
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Legal Notice to Bidders
RFSQ #26-07
CMAR for the Construct ion of a New Recreational Center for the Westside Community Center
Notice is hereby given that the City of Port Orange is soliciting Statement of Qualifications for RFSQ #26-07
CMAR for the Construction of a New Recreational Center for the Westside Community Center.
July 21, 2026, Submissions of
Statements of Qualifications will be accepted in the City Clerk's Office, Port Orange City Hall, 1000 City Center Circle,
Port Orange, Florida until 2:30 PM Eastern Standard Time (EST) on which may be amended by
addendum issued by the City. All untimely statements will not be considered and will bJeu rleyt 2u1rn, e2d0 2to6 the Respondent
unopened. All statements will be evaluated to ensure they contain all required forms in order to deem the
Respondent responsive or non-responsive. Statements will be opened and read aloud at 2:30 PM EST
in Council Chambers. June 23, 2026,
There will be a non-mandatory Pre-Submittal Conference for the project at 10:00 AM EST on at City
Hall, Council Chambers (1st floor), 1000 City Center Circle, Port Orange, Florida 32129. All attendees of the Pre-
Submittal Conference must sign in. The representative of each Respondent shall be an authorized employee of the
Respondent and shall sign in accordingly. Respondents are urged to obtain Statement documents and familiarize
themselves with the documents prior to the Pre-Submittal Conference.
If awarded, the Respondent must be able to obtain a payment and performance bond equal to one hundred percent
(100%) of project value from a surety company licensed in Florida and must submit proof of their present bonding
capacity with their submitted bid package in the form of a current (not older than 3 months) letter from Bidder's
bonding agent. Bidder's failure to include the bonding capacity letter with bid package may result in rejection of
BDiEdSdCeRr'IsP sTuIbOmNi:ttPalr.e-Construction and Construction Services for phase 1 of 2, construction of a new recreation building
"REC West".
All Statements of Qualifications are solicited and will be evaluated on the criteria outlined in this RFSQ. An evaluation
committee comprised of City staff has been appointed to evaluate and rank the Statements of Qualifications received
in accordance with the Code of Ordinances City of Port Orange, Chapter 2, Article VI, Division 2, Section 2-278, and
all statements will be evaluated in accordance with the provisions thereof. Code of Ordinances, City of Port Orange
is on file in the Office of the City Clerk, City Hall, 1000 City Center Circle, Port Orange, Florida 32129, and at
www.municode.com.
Copies of the RFSQ documents, requirements, scope of service and all other pertinent information necessary to
submit a complete package may be obtained electronically from the City of Port Orange Purchasing webpage at
https://www.port-orange.org/bids.aspx and DemandStar at www.demandstar.com.
RFSQ #26-07 REC Westside Community Center
All questions shall be directed in writing tJou nCea t3r0in, a2 0W2i6lson, Purchasing Manager at cwilson@port-orange.org and
purchdiv@port-orange.org and reference "Questions on in the
subject line. Last day for questions will be , at 5:00 PM EST.
The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets to
make a final decision on an award. During this time respondents, suppliers, contractors and sub-contractors are
prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City
agents, or elected officials. Any respondent who initiates any discussions or attempts to influence a member or
members of the aforementioned shall be disqualified from continued participation in the procurement process with
regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential
respondents, suppliers, contractors and sub-contracto rs must be directed to the Purchasing Division @
purchdiv@port-orange.org and [cRweilmsoanin@dpeorr ot-fo trhainsg pe.aogreg .l eft intentionally blank]
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Cut along the outer border and affix this label to your sealed statement envelope/package to identify it as a
"Sealed Statement of Qualifications". Be sure to include the name of the company submitting the statement
where requested.
SEALED STATEMENT OF QUALIFICATIONS - DO NOT OPEN
SEALED STATEMENT NO. RFSQ #26-07
STATEMENT TITLE: REC Westside Community Center
DUE DATE AND TIME: July 21, 2026 AT 2:30 PM EST
SUBMITTED BY: __________________________________________________________
(Name of Company)
ADDRESS: __________________________________________________________
___________________________________________________________
DELIVER TO: CITY OF PORT ORANGE CITY CLERK'S OFFICE
ATTN: CATRINA WILSON, PURCHASING MANAGER
1000 CITY CENTER CIRCLE
PORT ORANGE, FL 32129
DATE/TIME RECEIVED: _____________________________________________________________
(To be stamped by Clerk's Office)
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Contents
SECTION 1 - PURPOSE AND OVERVIEW
SECTION 2 - INSTRUCTIONS TO RESPONDENTS
................................................................................................................................................... 5
SECTION 3 - SCOPE OF SERVICES AND REQUIREMENTS
.................................................................................................................................. 6
SECTION 4 - STANDARD PURCHASING DEFINITIONS
................................................................................................................. 9
SECTION 5 - GENERAL TERMS AND CONDITIONS
....................................................................................................................... 9
SECTION 6 - SPECIAL CONDITIONS
............................................................................................................................. 11
SECTION 7 - STATEMENTS OF QUALIFICATIONS SUBMITTAL & REQUIREMENTS
........................................................................................................................................................... 25
SECTION 8 - EVALUATION OF STATEMENTS OF QUALIFICATIONS
......................................................... 26
SECTION 9 - REQUIRED FORMS
......................................................................................... 28
.................................................................................................................................................................. 31
FORM 9.1 - RESPONDENT'S SUBMITTAL CHECKLIST .......................................................................................................................... 31
FORM 9.2 - RESPONDENT'S ACKNOWLEDGEMENT FORM ................................................................................................................ 32
FORM 9.3 - ADDENDUM AND CHANGE ORDER PROCEDURE ACKNOWLEDGEMENT ........................................................... 33
FORM 9.4 - DRUG-FREE PREFERENCE STATEMENT ............................................................................................................................ 34
FORM 9.5 - SWORN STATEMENT ON PUBLIC ENTITY CRIMES ....................................................................................................... 35
FORM 9.6 - ANTI-COLLUSION FORM............................................................................................................................................................ 36
FORM 9.7 - STATEMENT OF RESPONDENT'S QUALIFICATIONS ...................................................................................................... 37
FORM 9.8 - PROFESSIONAL REFERENCES FOR PREVIOUS EXPERIENCE .................................................................................... 38
FORM 9.9 - AUTHORIZED SIGNATURES/NEGOTIATORS .................................................................................................................... 40
FORM 9.10 - SCRUTINIZED COMPANIES CERTIFICATION...............................................................................................41
FORM 9.11 - E-VERIFY AFFIDAVIT ................................................................................................................................................................ 43
FORM 9.12 - CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY....................... 44
FORM 9.13 - AFFIDAVIT OF COMPLIANCE WITH F.S. 287.138.......................................................................................45
FORM 9.14 - NON-DISCLOSURE AGREEMENT ......................................................................................................................................... 46
EXHIBIT A - DESCRIPTION OF CONFIDENTIAL MATERIAL ................................................................................................................ 48
FAOPPREMN 9D.I1X5 A - - N 4O4 CS.UFB.RM. PITARTTA L1 8S TCAETRTEMIFEICNATT FIOONR RME (GcAoRmDpINleGte L oOnBlByY iIfN nGo...t s...u...b...m...it...ti...ng...)... ..................................................................................... 4590
AFFIDAVIT REGARDING WORKER'S COMPENSATION (FOR INFORMATIONAL PURPOSES ONLY) 51
LEASED EMPLOYEE AFFIDAVIT (FOR INFORMATIONAL PURPOSES ONLY) ........................................... ............................................ 52
HUMAN TRAFFICKING AFFIDAVIT (FOR INFORMATIONAL PURPOSES ONLY).....................................................53
TASK AUTHORIZATION SAMPLE (FOR INFORMATIONAL PURPOSES ONLY) ............................................................. 54
CITY OF PORT ORANGE CONTRACT DOCUMENT (FOR INFORMATIONAL PURPOSES ONLY) ............................... 55
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SECTION 1 - PURPOSE AND OVERVIEW
The purpose of this Request for Statement of Qualifications (RFSQ) is to solicit competitive sealed Statements of
Qualifications, in compliance with the Consultants Competitive Negotiation Act. F.S. 287.055, from qualified
individuals and/or firms that are interested in providing the City of Port Orange professional Pre-Construction and
Construction Services for phase 1 of 2 for construction of a new recreation facility "REC West". Construction will
include a two-court gymnasium, an indoor play area, meeting/rental rooms, public spaces, and e-sports room, and
outdoor skatepark and offices for the Recreation Department's staff.
NOTE: The City may not accept statements from firms that have had adversarial relationships with the City or firms
that have represented entities that have had adversarial relationships with the City. This includes the firm,
employees and financial or legal interests. The City will not enter into a contract or conduct business with any firm
or any personnel that is listed on the Federal, State, or other local government agencies' Excluded Parties List,
Suspended List or Debarment List.
It is the intent and purpose of the City of Port Orange (City) that this Request for Statement of Qualifications promotes
competitive selection. It shall be the Respondent's responsibility to advise the Purchasing Division if any language,
requirements, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this RFSQ
to a single source.
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SECTION 2 - INSTRUCTIONS TO RESPONDENTS
Firms or companies (Respondents) desiring to provide services, as described herein shall submit sealed Statements
of Qualifications, including one (1) original, five (5) identical copies and one (1) digital (USB flash drive) version in
pdf format, in conformance with the deTtaIiMleEdL sIuNbEm (iEttaaslt ienrsntr Sutcatniodnasr. d Time)
The City reserves the right to alter dates as needed.
DESCRIPTION DATE
Date of Distribution June 19, 2026
Non-Mandatory Pre-Submittal Conference June 23, 2026, at 10:00 AM
DSteaatdelmineen fotsr oQfu Qesutaiolinfisc ationsDue JuJulyn e2 310, 2, 2002266, ,b byy 2 5::3000 PPMM
Final Addendum Posting (If needed) July 7, 2026, by 5:00 PM
Public Scoring Meeting August 24, 2026, at 10:00 AM
Evaluation Period August 4, 2026
City Council Meeting for Approval of Recommendation of Award To Be Determined
Statements must be delivered in a sealed envelope/package to:
City of Port Orange City Clerk's Office
Attn: Catrina Wilson, Purchasing Manager
Purchasing Division
1000 City Center Circle
Port Orange, Florida 32129
no later
Statements of Qualifications must be delivered than the date and time listed in the Timeline above. All times
referenced are Eastern Standard Time.
Statements of Qualifications shall be sealed, and Respondents shall clearly indicate on the outside of their statement
the following:
a) Request for Statement of Qualifications (RFSQ) Number and Title
b) Date of Opening
c) Name of Respondent
d) Address of Respondent
Due to the timing of mail service, the City cautions Respondents to ensure actual delivery of Statements of
Qualifications to the City prior to the deadline set for receiving statements. Carrier and hand deliveries of Statements
of Qualifications will be accepted in the City Clerk's Office, Port Orange City Hall, 1000 City Center Circle, Port Orange,
Florida 32129 until the date and time referenced in the Timeline above or as amended by addendum issued by the
RCietsyp. Sotnadteemnetsn tasr ree cceaivuetdio anfetedr tthhea te stthabelyi shareed dreeasdploinnes isbhlael l fnoort bdee lciovnesriyd etroe dt.h e specific location cited above.
Therefore, if your statement is delivered by an express mail carrier or by any other means, it is your
responsibility to ensure delivery to the above address. This office will not be responsible for deliveries made
to any place other than the specified address.
Offers by telephone, fax or email will not be accepted.
All Statements of Qualifications will be opened publicly, and the names of all Respondents shall be read aloud. All
conferences and meetings regarding this RFSQ are recorded electronically (audio only).
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The City of Port Orange reserves the right to reject any or all Statements of Qualifications or parts of Statements of
Qualifications if it is in the best interest of the City.

QUESTIONS
All questions shall reference "RFSQ #26-07 REC Westside Community Center" in the subject line. All questions
concerning this RFSQ shall be submitted in writing no later than the date & time referenced in the Timeline above
to:
Catrina Wilson, Purchasing Manager
1000 City Center Circle and
Port Orange, FL 32129
cwilson@port-orange.org
pAuDrDchEdNiDv@A p ort-orange.org
The City will issue responses to inquiries and any other corrections or amendments it deems necessary in written
addenda prior to the Statement due date. Respondents should not rely on any representations, statements or
explanations other than those made in this RFSQ or in any addendum to this RFSQ. Where there appears to be a
conflict between the RFSQ and any addenda issued, the last addendum issued will prevail.
It is the responsibility of the Respondent to ensure all addenda have been received prior to submitting a Statement
and acknowledge such by completing Form 9.3 Addendum and Change Order Procedure Acknowledgement Form.
Written responses to questions posed prior to the question deadline, in the form of an addendum, will be provided
vTihae t hCei tCyi toyf wPeobrst iOter:a wnwgew r.peosretr-voerasn tghee.o rrigg/hptr toop coosanlssi.adseprx t ahned o Dmeimssainodn S otfa ra nw eabcskinteo:w wlwedwg.mdeemnatn odfs atadrd.ceonmd.u m as
cause for rejection of the RFSQ submittal.
This provision exists solely for the convenience and administrative efficiency of the City of Port Orange. No
Respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any
RCLesApRoInFdICenAtT oIrO tNhSir d party have any standing to sue or cause of action arising therefrom.
It is the Respondent's responsibility to become familiar with and fully informed regarding the terms, conditions and
specifications of this RFSQ. Lack of understanding and/or misinterpretation of any portions of this RFSQ shall not be
cause for withdrawal of your Statement after opening or for subsequent protest of award. Respondents must contact
the Purchasing Representative, at the email provided, should clarification be required.
Modification or alteration of the documents contained in the solicitation or contract shall only be valid if mutually
aMgIrNeeIMd UtoM in Q wUrAitLinIFgI CbyA TthIeO pNaSr ties.
Respondents shall be licensed to do business in the State of Florida. The City of Port Orange will verify Sunbiz report
showing the Respondent's license registered as "Active". (The responding firm's registered name in Sunbiz must
match exactly to the name on all documents related to this RFSQ.) Respondents must be properly registered and
licensed to engage in the scope of work pertaining to this RFSQ, by all applicable state and local agencies.
Respondents must provide a minimum of three (3) verifiable references from similar scopes of work as identifieTdh ine
tChiitsy R oFf SPQo ortn Othrea pnrgoev iisd endo tF otorm b e9 .u8s Perdo faess sai orenfael rReenfecree. nces for Previous Experience. If references cannot be reached
using the provided contact information and/or are not responsive, points for this criterion shall reflect as such.
NO LOBBYING
All Respondents are hereby placed on notice that the City of Port Orange Council, City Employees/Staff, nor Members
of the Evaluation Committee (with the exception of the City of Port Orange Purchasing Division personnel designated
to receive requests for interpretations or corrections) are not to be lobbied, directly or indirectly either individually
or collectively, regarding this RFSQ. During the entire procurement process, all Respondents and their
subcontractors, sub-consultants, or agents are hereby placed on notice that they are not to contact any persons listed
above for such purposes as holding meetings of introduction, dinners, etc. if they intend to submit or have submitted
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Statements for this project. Any Respondent contacting individuals mentioned herein are in violation of this warning
and may automatically be disqualified from further consideration for this RFSQ.

STATEMENT FORMS
Statement Forms are to be completed as directed and without modification and returned as part of the RFSQ
submittal prior to the RFSQ deadline for submission. Failure to fill out the Statement Forms as directed and without
mEXoCdEifPicTaItOioNnS m TaOy SnPegEaCtIiFvIeClyA aTfIfOecNt Sth e evaluation of your Statement and may result in rejection of your Statement.
If taking exception to any portion of the RFSQ requirements, the Respondent must indicate those exceptions as stated
oSTn AthTeE RMeEsNpoTn SdUenBtM'sI AScSkIOnoNw AleNdDg eWmIeTnHt DFRorAmW (A9L.2 ).
Unless otherwise specified, Respondent shall use the forms supplied by the Purchasing Division. Statements, once
opened, become the property of the City, cannot be withdrawn, and will not be returned to the Respondents. Upon
oCpOeRnRinEgC, TStIaOtNem OeFn StsT bAeTcEoMmEe NsuTbSj ect to public disclosure in accordance with Chapter 119, Florida Statutes.
Correction of inadvertently erroneous Statements shall be permitted up to the time of RFSQ opening. Respondents
sWhIaTllH nDotR bAeW alAloLw OeFd StTo AmToEdMifyE NthTeSir Statements after the opening time and date.
Statements shall NOT be withdrawn for a period of one-hundred-twenty (120) days subsequent to the Statement
opening without the consent of the City of Port Orange, Florida. Negligence on the part of the Respondent in
preparing the Statement confers no right of withdrawal or modification after the Statement has been opened at the
aOpPpEoNinINteGd OtiFm SeT aAnTd EpMlaEceN bTyS the City of Port Orange. Any such withdrawn Statement shall not be resubmitted.
Statements will be received until the date and time stated in this RFSQ and will be publicly opened and read at the
place, time and date stated. The Purchasing Division will not be responsible for the premature opening of a statement
nLoITt IpGrAopTeIOrlNy aHdIdSrTeOssReYd and identified.
The City will consider a Respondent's litigation history information in its review and determination of responsibility.
All Respondents are required to disclose to the City all "material" cases filed, pending, or resolved during the last five
(5) years prior to the solicitation response due date, whether such cases were brought by or against the Respondent,
any parent or subsidiary of the Respondent, or any predecessor organization. If the Respondent is a joint venture,
the information provided should encompass the joint venture (if it is not newly formed for purposes of responding
to this solicitation) and each of the entities forming the joint venture. Although the review of a Respondent's litigation
history is an issue of responsibility, the failure to provide litigation history as required in Section 7 may result in a
rDeEcBomARmMenEdNaTti HonIS oTf OnRonY- responsive by the Purchasing Manager.
The City will consider a Respondent's debarment history information in its review and determination of
responsibility. All Respondents are required to disclose to the City all cases of debarment filed, pending, or resolved
by the City or other public entity during the last five (5) years prior to the solicitation response due date, whether
such actions were brought by or against the Respondent, any parent or subsidiary of the Respondent, or any
predecessor organization. If the Respondent is a joint venture, the information provided should encompass the joint
venture (if it is not newly formed for purposes of responding to this solicitation) and each of the entities forming the
joint venture. Although the review of a Respondent's debarment history is an issue of responsibility, the failure to
provide debarment history as required in Section 7 may result in a recommendation of non-responsive by the
RPuErJcEhCaTsIinOgN M OaFn SaTgeArT. EMENTS
TSThAe TCiEtMy rEeNseTrSv MesA thYe B rEig RhEt JtEo CrTejEeDct AanNyD a/nOdR/ oRrE aSlPl SOtNatDemENeTnt(sS )w DhIeSnQ sUuAchL IrFeIjeEcDti FoOn Ris TinH tEh eF ObeLsLtO inWteIrNeGst R oEf AthSeO CNiSty:.
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(a) Failure to update the information on file including address, product, service or business descriptions.
(b) Failure to perform according to contract provisions.

(c) Conviction in a court of law of any criminal offense in connection with the conduct of business.
(d) Evidence of a violation of any federal or state antitrust law based on the submission of Statements or the
awarding of contracts. Evidence that the Respondent has attempted to give a Board employee a gratuity of any
kind for the purpose of influencing a recommendation or decision in connection with any part of the Board's
purchasing activity.
(OeW) NOEtRhSerH rIePa OsoFn Ds OdeCeUmMeEdN aTpSp ropriate by the City.
All documents resulting from this project will become the sole property of the City of Port Orange. The Respondent
must meet all requirements for retaining public records and transfer, at no cost, to the City all public records in the
possession of the Respondent upon termination of this Agreement and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
mAMusEtR bIeC pArNoSv iWdeIdT Hto DthISeA CBitIyL iInT aIE fSo rAmCaTt (tAhaDtA is) compatible with the information technology systems of the City.
If you need special services provided for under the Americans with Disabilities Act, contact the ADA Coordinator in
our Human Resources office at 386-506-5560 at least 48 hours before the scheduled event.
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SECTION 3 - SCOPE OF SERVICES AND REQUIREMENTS
Pre-Construction and Construction Services for phase 1 of 2, construction of a new recreation building "REC West"
in accordance with Florida Statute 287.055, known as the "Consultants' Competitive Negotiation Act" (the
T"ChCeN fAir"s).t phase of construction will include the following
*
* :
* a two-court gymnasium
* an indoor play area
* meeting/rental rooms
* public spaces
* an e-sports room
an outdoor skate park
and offices for the Recreation Department's staff and potentially a splash pad.
CMAR Services Scope:
*
*
* Review and familiarize with 100% design documents
* Develop construction phasing and sequencing plans
* Prepare and maintain a detailed construction schedule
* Provide cost estimating and value engineering as needed
* Procure subcontractors and suppliers in accordance with applicable procurement laws
* Manage construction activities including quality control, safety, and compliance
* Coordinate with City staff, design team, and regulatory agencies
* Provide commissioning and closeout services
* Collaborate with the design team during design development
* Provide constructability reviews and value engineering
* Develop preliminary cost estimates and construction schedules
* Assist in identifying long-lead items and procurement strategies
Provide Guaranteed Maximum Price (GMP) proposal based on design milestones
GeneraMl Raenqaugeir ceomnestnrtusc:t ion activities upon completion of design, similar to Phase I
*
*
* Demonstrated experience with CMAR delivery method for water/wastewater infrastructure
* Proven ability to manage multi-phase projects with overlapping timelines
* Familiarity with environmental permitting and regulatory compliance
Commitment to safety, quality, and schedule adherence
Ability to work collaboratively with City staff and design consultants
Authorization for Services under the contract shall be in the form of written Purchase Order issued and executed by
the City and signed by the awarded firm.
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