2026-01-CM - Professional Real Estate Broker Services Addendum #1

CITY OF DEFUNIAK SPRINGS, FLORIDA
REQUEST FOR
QUALIFICATIONS
FOR
PROFESSIONAL REAL ESTATE BROKER SERVICES
RFQ No: 2026-01-CM
The City Council herein referred to as the "City", is seeking sealed Statement of
Qualifications from qualified, licensed, professional real estate broker entities for
providing real estate consulting, sale and acquisition services for the City.
RFQ DEADLINE: April 16, 2026 no later than 1:00 PM (CST) and will open immediately thereafter.
BIDDER IS RESPONSIBLE FOR THE DELIVERY OF ITS SUBMITAL. SUBMITTALS RECEIVED AFTER THE
SPECIFIED DAY AND TIME WILL NOT BE OPENED.
LATE SUBMITTALS RECEIVED AFTER THE AFOREMENTIONED DEADLINE DATE,
EITHER BY MAIL OR OTHERWISE, WILL NOT BE CONSIDERED AND WILL BE
RETURNED UNOPENED. THE TIME OF RECEIPT WILL BE DETERMINED BY THE
TIME THE SUBMITTAL IS RECEIVED IN THE PURCHASING AGENT'S OFFICE. IT IS
THE SOLE RESPONSIBILITY OF THE FIRM FOR ASSURING THAT THE RFQ IS
RECEIVED IN THE CITY CLERK'S OFFICE BY THE DESIGNATED DATE AND
TIME. NO FAXED, ELECTRONIC, OR ORAL RFQ WILL BE ACCEPTED.
To be considered, Firm/Team must submit original on one (1) thumb drive along with
one (1) hard copy of Statement of Qualifications in a sealed envelope or package, clearly
marked with the Firm/Team's or individual's name and address, and the words
"PROFESSIONAL REAL ESTATE BROKER SERVICES" addressed to:
City Manager
P.O. Box 685
1350 Baldwin Avenue
DeFuniak Springs, Florida 32435
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TABLE OF CONTENTS
SECTION 1 -INTRODUCTION................................................... 4
1.1 Purpose................................................................ 4
SECTION 2 -SCOPE OF SERVICES ................................................. 4
2.1 Scope of Services......................................................... 4
SECTION 3 -QUALIFICATIONS...................................................... 5
3.1 Qualifications Required..................................................... 5
SECTION 4 - SUBMISSION REQUIREMENTS....................................... 6
4.1 Format........................................................................ 6
4.2 References...................................................................
SECTION 5 - PROCUREMENT RULES AND INFORMATION................... 7
5.1 Contact Person.............................................................. 7
5.2 Calendar of Events......................................................... 7
5.3 RFQ Opening............................................................... 8
5.4 Cost of Preparing RFQ................................................ 8
5.5 Disposal of RFQ........................................................ 8
5.6 Rules of Withdrawal................................................... 8
5.7 Rejection of RFQ........................................................... 8
5.8 Verbal Instructions.................................................... 8
5.9 Indemnifications...................................................... 9
5.10 Notices................................................................. 9
5.11 Public Entity .............................................................. 9
5.12 Drug Free Workplace................................................. 10
5.13 Insurance Requirements.................................................. 10
5.14 Protest................................................................... 11
5.15 Blackout Period........................................................... 12
5.16 Sales and Use Tax...................................................... 13
5.17 Addendums................................................................. 13
5.18 Representation............................................................. 13
5.19 Local Vendor Preference................................................. 13
5.20 Public Access.............................................................. 13
5.21 E-Verify................................................................. 14
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5.22 Lobbying Prohibition.................................................... 14
5.23 Unauthorized Aliens....................................................... 14
SECTION 6 - CONTENTS OF RFQ................................................... 15
6.1 Contact for Contract Administration................................... 15
6.2 Forms.......................................................................... 15
SECTION 7 - EVALUATION OF STATEMENTS.................................. 15
7.1 Evaluation Criteria........................................................... 15
SECTION 8 - TERMS AND CONDITIONS....................................... 16
8.1 Termination of Contract.............................................. 16
8.2 Term of Contract....................................................... 16
Attachment: Information Sheet........................................................ 17
Attachment: Contact for Contract Administration................................. 18
Attachment: Public Entity Crimes.................................................... 19
Attachment: Drug Free WorkPlace Certification .................................. 23
Attachment: Unauthorized Alien..................................................... 24
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SECTION 1- INTRODUCTION
1.1 PURPOSE
The City of DeFuniak Springs, herein referred to as the "CITY", is seeking statements of
qualifications from qualified, licensed, professional real estate broker entities for providing real
estate consulting, sale, and acquisition services for the City.
The City may enter into a contract with one or more firms, if it is found to be in the best interest of
the City.
The City will negotiate an appropriate fee schedule with the top ranked firm or firms at its
discretion and in accordance with applicable law and policy.
Authorization for performance of services by the selected firm(s) under contract shall be in the form
of written task assignments signed by the firm, executed, and issued by the City. Each task
assignment shall be negotiated at the time of the development of the scope of work. Each task
assignment shall describe the services required, state the commencement and completion date of
work and establish the amount of payment. The City makes no covenant or promise as to the
number of available projects or the number of projects the firm will perform for the City during the
life of the contract.
SECTION 2 - SCOPE OF SERVICES
2.1 The scope of services to be performed under the contract includes, but is not limited to:
1. Negotiate the purchase, sale, or lease of all parcels assigned to the Contractor by the City.
2. Obtain executed purchase agreements in accordance with the form and content as directed
by the City.
3. Advise the City and its staff in matters regarding the purchase, offers, claims,
counteroffers, and issues pertaining to the purchase, sale, or lease of the assigned
property(ies).
4. Attend closings scheduled on purchases or sales by the City, at the request of the City.
5. Attend meetings and/or public hearings with City staff, their agents, City officials,
property owners, and other parties involved in the project, at either the request of the City
or as part of the Contractor's work effort.
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6. Assist the City with efforts to obtain plans, right-of-way maps, title searches, title
commitments, owner's title policies, appraisals, acquisition, and/or eminent domain use in
the project.
7. Provide other real property services to plan, implement, negotiate purchase, sell, lease, and
acquire property as requested by the City.
8. Maintain professional courtesy in all contacts with property owners.
9. Provide the City with the original and/or copy of all documents produced by the Contractor
as a result of the work assigned, if requested.
SECTION 3 - QUALIFICATIONS
3.1 Respondents to the RFQ shall have the following qualifications:
1. Must be currently licensed as a Florida Real Estate Broker and in good standing with the
State of Florida.
2. Must provide excellent references reflecting in-depth knowledge and professionalism &
integrity in the professional real estate community.
3. Must be knowledgeable in the local real estate market and have experience with small and
large commercial and residential properties.
4. Must be knowledgeable in the use of all public real estate records.
5. The applicant shall be a real estate broker and must have held a broker's license for a
minimum of eight years.
6. Must maintain an office that complies with state statutes and the rules of the Florida Real
Estate Commission.
7. Must be a member of the local Multiple Listing Services (MLS), and state a willingness to
offer City properties available to other brokers through the local, state & National MLS.
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SECTION 4 - SUBMISSION REQUIREMENTS
4.1 Format: Statement of Qualifications should include the following:
1. Cover letter which shall include name of firm, address and telephone numbers as well as a
primary contact with phone number and e-mail address.
2. Years in business, including prior firm's names if any.
3. Firm size, location, number, and nature of professional staff to be assigned to the City.
4. Staff experience, training, and brief professional resume for each key person who will be
performing the services for the City. Include commercial real estate designations (i.e. CCIM/
SIOR). Include a resume of commercial and residential real estate transactions that show
both leasing & sales experience.
5. Firm experience (minimum 8 years) with proven pertinent prior transactions. Provide
examples of how the firm has worked with city and/or county staff regarding permitting,
zoning, and other aspects of property development.
6. Firm and/or staff experience working with municipalities; government entities of similar size
to the City.
7. References (at least three), including when & where your firm provided similar services.
Please provide names, telephone numbers of the contact person for each reference.
8. Additional services offered through Proposer's firm.
9. List any current litigation, outstanding judgments, liens against Proposer's firm or firm's
Principals & key staff.
4.2 References
The City reserves the right to conduct reference checks for firms submitting qualifications. In
the event that information obtained from the reference checks reveals concerns about the
firm's past performance or their ability to successfully perform the contract to be executed
based on this RFQ and subsequent RFQ Submittal, the City may, at its sole discretion,
determine that the firm is not the most qualified firm and may select the next highest-ranked
firm whose reference checks validate the ability of the firm to successfully perform the work.
The City also reserves the right to check references from others not identified by the
contractor.
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SECTION 5 - PROCUREMENT RULES AND INFORMATION:
5.1 Contact Person:
Koby Townsend
City Manager
1350 Baldwin Avenue
DeFuniak Springs, FL
32435
email:citymanager@defuniaksprings.net
All questions regarding this Request should be directed in writing; preferably by email to
the City Manager. Questions shall be submitted no later than 12:00 Noon local time
on April 1, 2026. Questions submitted after that date and time will not be answered.
DIRECTING QUESTIONS TO ANY OTHER CITY STAFF, OR ANY OTHER
PERSON IS PROHIBITED AND WILL RESULT IN SUBMITAL BEING
DISQUALIFIED. The City Manager and City St a f f will review and answer. If
applicable, answers citing the question asked but not identifying the questioner will be
distributed to all known prospective vendors. Failure to submit requests in writing by the
specified time shall not be grounds for a protest. Note: Written requirements in the Request
or its amendments are binding, but any oral communications between you and us are not.
5.2 Calendar of Events :
Listed below are the important actions and dates/times by which the actions must be
taken or completed. If the City finds it necessary to change any of these dates/times, it
will be accomplished by addendum. All listed times are local time in DeFuniak Springs,
Florida.
DATE/TIME ACTION
March 11, 2026
Bid Issuance
April 1, 2026 12:00 Noon (CST) Last Date for Receipt of Written
Questions
April 16, 2026 no later than 1:00 PM
Bid Close Date
(CST) and will open immediately
thereafter
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Recommendation of Award to the
April 27, 2026 (City Council Regular
City Council
Meeting)

5.3 RFQ Opening:
Statement of Qualifications is due at time and date specified in the paragraph entitled
"Calendar of Events". The name of all firms submitting their qualifications shall be posted
in the RFQ package at the Office of the City Manager. Statements received late, shall be
not considered.
5.4 Cost of Preparing RFQ:
The City is not liable for any costs incurred by a firm in responding to this RFQ,
including those for oral presentations.
5.5 Disposals of RFQ:
All RFQ's become the property of the City and will be a matter of record.
5.6 Rules for Withdrawal:
Statements may be modified or withdrawn by an appropriate document duly executed
(in the manner that a RFQ must be executed) and delivered to the place where
Statements are to be submitted at any time prior to the opening of RFQ.
Any submitted Statement shall remain open and subject to acceptance for a period of sixty
(60) calendar days after the date of the opening, but the City at its sole discretion may
release any RFQ.
5.7 Rejection of RFQ:
The City reserves the right to accept or reject any statement of qualification as
may be deemed necessary by the City to be in its best interest. The City further
reserves the right to waive any and all formalities, and reserves the right to reject all
nonconforming, unresponsive statements of qualifications. The City reserves the right to
reject the statement of qualifications of any firm or individual if the City believes that it
would not be in the best interest of the City to make an award to that firm or individual,
because the statement of qualification is not responsive or responsible, or the firm or
individual is unqualified or of doubtful financial ability, or fails to meet any other
pertinent standard or criteria established by the City.
5.8 Verbal Instructions:
No negotiations, decisions, or actions shall be initiated or executed by the firm as a result
of any discussions with any city employee. Only those communications from firms, which
are signed, and in writing will be recognized by the City as duly, authorized expressions
on behalf of the firm. Any and all communication with City Council-members or city
staff other than the City Manager is prohibited during the time of the RFQ advertising.
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5.9 Indemnification:
Firm shall indemnify and save harmless the CITY, its officers, agents and employees, from
all claims, suits or actions at law or equity, damages, losses, and expenses, whether direct
or indirect, or consequential, including but not limited to charges of engineers,
attorneys, and other professionals and costs of both defense and appeal, in a court of law or
other tribunal, for any reason whatsoever, including but not limited to bodily injury,
sickness, disease or death of any person, including employees of Firm or any subcontractor,
or injury to or destruction of property, including loss of use, which claims are arising out of,
related to, connected with, or caused by (a) Firm, or any subcontractor or supplier of Firm,
negligent performance or non- performance of the Project. The provisions of this
indemnification agreement shall include all accidents, injuries and claims made, whether or
not caused in part, by any act or omission of the CITY, their respective officers, agents, or
employees, provided Firm shall not be required to indemnify the CITY for the City's
own negligence.
The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond
the limits set forth in Florida Statutes, Section 768.28
5.10 Notices:
Any notices to be given under a Contract shall be given by United States Mail, addressed
to Firm at is address stated therein, and to the CITY at its address stated therein.
Additional notice may also be given by facsimile in which case it shall be deemed that
notice was provided on the date said facsimile was received. The party providing notice
by facsimile shall confirm that the facsimile was received by the other party.
5.11 Public Entity:
The firm must sign and complete a Public Entity Crime Sworn Statement as defined under
Section 287.133(3) (a), F.S. A person or affiliate who has been placed on the convicted
vendor list following a conviction of a public entity crime may not submit a proposal on a
contract to provide any goods or services to a public entity, may not submit a proposal on a
contract with a public entity for the construction or repair of a public building or public
work, may not submit proposals on leases of real property to a public entity, may not be
awarded or perform work as a consultant, supplier, or subcontractor, under a contract with
any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for Category Two for a period of 36 months
from the date of being placed on the convicted vendor list.
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5.12 Drug Free Workplace:
The firm must complete the CITY's Drug Free Workplace Certification form, attached and
made a part of the RFQ. According to CITY policy, preference shall be given to businesses
with drug-free work place programs. Whenever two or more proposals, which are equal with
respect to price, quality, and service, are received by the state or by any political
subdivision for the procurement of commodities or contractual services, a proposal received
from a business that certified that it has implemented a drug-free work place program
shall be given preference in the award process. Established procedures for processing
tie proposals will be followed if none of the tied vendors have a drug-free work place
program.
5.13 Insurance Requirements:
Firm shall purchase and maintain through the Contract period workers compensation,
comprehensive general liability (occurrence form), comprehensive automobile liability,
professional liability, including errors and omissions coverage if applicable, builder's risk,
and other insurance as is appropriate for the Project being performed hereunder by firm, its
employees, subcontractors or agents. The amounts and types of workers compensation,
comprehensive general liability (occurrence form), and comprehensive automobile liability
insurance shall conform to the following minimum requirements:
1. Worker's Compensation Coverage must apply for all employees and statutory
limits in compliance with the applicable state and federal laws unless
Contractor provides a current Florida Workers Compensation exemption
certificate. In addition, the policy must include the following:
a. Employer's Liability with a minimum limit per accident in
accordance with statutory requirements.
b. Notice of Cancellation and/or Restriction. The endorsed to
provide the CITY with thirty (30) days' written notice of
cancellation and/or restriction.
2. Comprehensive General Liability Coverage must include:
a. $1,000,000 combined limit per occurrence for bodily injury,
personal injury and property damage. If contract is less than
$100,000.00, then general liability insurance requirement is
$300,000.00.
b. Contractual coverage applicable to this specific contract,
including any hold harmless and/or indemnification
agreement.
c. City is to be specifically included as an additional insured.
d. Notice of Cancellation and/or Restriction. The policy must be
endorsed to provide the CITY with thirty (30) days'
written notice of cancellation and/or restriction.
3. Comprehensive Automobile Liability Coverage must be afforded on a form
no more restricted than the latest edition of the Comprehensive Automobile
Liability Policy filed by the Insurance Services Office and must include:
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