Climate Justice Plan Update Energy And Resilience Consultant(s) Addendum 1

Agency:	City of Providence
State:	Rhode Island
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541620 - Environmental Consulting Services 541690 - Other Scientific and Technical Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Jan 15, 2026
Due Date:	Jan 26, 2026
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Procurement #: 52000>

CITY OF PROVIDENCE, RHODE ISLAND

Department: Sustainability

RFP Title: CLIMATE JUSTICE PLAN UPDATE ENERGY AND RESILIENCE CONSULTANT(S)

Opening Date: 01/26/2026

Addendum #: 1

Issue Date: 01/14/2026

The purpose of this addendum is:

The purpose of this addendum is to respond to bidder questions from (1) the January 6, 2025

pre-bid conference and (2) emails received by potential bidders by the Bidder Question

deadline.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

MAYOR BRETT P. SMILEY

CITY OF PROVIDENCE

Addendum 1: Response to Bidder Questions

• The purpose of this addendum is to respond to bidder questions from (1) the

January 6, 2026 pre-bid conference and (2) emails received by potential bidders by

the Bidder Question deadline.

Questions:

1. On the bottom of page 13, number 1 under the Scope of Work cuts off at

“Assume 5”. Can you please clarify the remainder of that sentence?

Bidders should assume 5 meetings with the equity consultant. These include initial

meetings to incorporate an equity lens into the project approach and follow up

meetings to address questions/issues as they arise during the project period.

Both the Energy Consultant and the Resilience Consultant should plan on this

number of meetings with the Equity Consultant.

2. Could you provide more context about frontline communities in Providence?

Who are the community leaders and community organizations?

There are several areas in Providence that have been historically disinvested in and

continue to experience the long-term effects. These areas tend to be home to

people with lower incomes and/or people of color. In many cases our frontline

communities are experiencing the impacts of climate change more acutely than the

population at large. Among others, these communities include South Providence,

Washington Park, Olneyville, and Wanskuck.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

As co-authors of the 2019 Climate Justice Plan and co-authors of this update, the

Racial Environmental Justice Committee (REJC) is the most integral community

organization for this project. The City and REJC co-developed the Equity in

Sustainability Report and Just Providence Framework in 2019 to guide the

development of the Climate Justice Plan. This document still provides useful and

important context.

The Department and REJC also intend to work with additional community

organizations to reach key demographic groups or geographic areas of Providence.

3. Can you discuss the scope of work for the equity consultant?

The scope of work for the Community Engagement and Equity Consultant can be

found here: https://www.providenceri.gov/wp-content/uploads/2025/12/PVD25-

169-Sustainability-RFP-Community-Engagement-and-Equity-Consultant-MT-

51644.pdf.

4. Is the proposal narrative limited to 7 pages for each scope? For example, if a

consultant has subconsultants and would like to provide references for all

parties involved, can you go over the stated limit?

Bidders who are bidding on both scopes may provide up to a seven-page narrative

related to each scope. Bidders who are bidding on both scopes may also provide up

to three pages of reference materials per scope. In situations where additional

reference materials are needed to fully demonstrate your team’s capacity,

additional pages may be included, but are not encouraged. The intention of the

page limits is to avoid excessively lengthy proposals, but we do not intend to

automatically disqualify a vendor for exceeding the page limit.

5. What is the timeline for the Climate Justice Plan update?

There is a Gantt chart at the end of the RFP. Bidders can assume the timeline is

pushed back approximately one month later than the Gantt chart outlines. The goal

is to publish the draft plan in September 2026. The draft plan will be reviewed with

community and then revised in October or November 2026. The final update will be

published in December 2026.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

6. Is translating the final update into Spanish the consultant's responsibility?

No.

7. The Hazard Mitigation plan link on the RFP was broken.

The correct link is here: https://www.providenceri.gov/wp-

content/uploads/2025/07/City-of-Providence-Hazard-Mitigation-Plan-

2024_FINAL.pdf.

8. Is federal certification as a WBE/MBE acceptable for the purposes of the City’s

MBE/WBE goals?

No. Only vendors on the State's MBE/WBE directory are counted when calculating

whether a vendor has met the 20% goal. Bidders are not disqualified if they do not

meet the goal, but must obtain an approved waiver and submit it with their bid for

their proposal to be considered.

9. Why is the equity consultant RFP separate from the Resilience and Energy

scopes?

The Department determined that the scope and timeline for the engagement and

equity consultant was distinct from the Resilience and Energy scopes so developed

two distinct RFPs.

10. If a bidder applies for energy and resilience scopes, how many community

engagement sessions would they be required to attend?

The City and REJC will plan the community engagement sessions. If one firm is

awarded for both scopes, the firm would only have to attend two meetings, but

representatives of the firm with expertise in both scopes would need to be at each

meeting.

11. How does the Department envision the division of responsibilities between the

vendor and the Community Engagement and Equity consultant, particularly in

identifying strategies from existing plans and translating community input into

prioritized resilience strategies?

Providence City Hall

25 Dorrance Street

Providence, RI 02903

The energy and resilience consultants are responsible for the technical elements of

the CJP update. Based on the feedback and community priorities identified during

public engagement conducted by the City and REJC, the energy and resilience

consultants should help identify new or existing strategies that are responsive to the

community’s needs.

12. Can the Department clarify expectations regarding the nature of proposed

resilience strategies, specifically whether the consultant is expected to

identify and assess physical infrastructure interventions, non-structural

approaches such as policies, programs, governance, or community-based

actions, or both? Additionally, at what level of specificity should these

strategies be developed, for example high level concepts versus more

implementation oriented recommendations?

The resilience consultant is primarily synthesizing existing plans and efforts,

identifying areas where further planning are needed, and emphasizing strategies

from existing plans that should be included as strategies in the Climate Justice Plan

because they align with community identified concerns. We are interested in both

infrastructure and non-structural interventions.

13. How does the Department expect the resilience technical work to be integrated

with the energy policy work and the Community Engagement and Equity

consultant’s deliverables? Are there anticipated joint or cross-cutting outputs,

or are resilience and energy deliverables expected to remain distinct until final

plan compilation?

The existing Climate Justice Plan is organized by topic area and it is not the

Department’s intention to go in a different direction for the update. Therefore, most

of the energy and resilience work will happen separately. With that said, where

there are areas of overlap, collaboration between consultants in those areas would

be expected.

The Community Engagement and Equity Consultants role is to help infuse both the

City’s/REJC’s and the energy and resilience consultants’ project approaches with

an equity lens.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Climate Justice Plan Update Energy And Resilience Consultant(s) Addendum 1

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