Climate-Controlled Storage Container, B27-0001

Please attach a completed W9 to bid response.
Vendor:
Bid Contact: Ordering Contact:
Address: Ordering Address:
Phone #: Ordering Phone #:
Fax #: Ordering Fax #:
E-Mail: Ordering E-Mail:
Tax ID Number: Web-Site:
Center for Instruction, Technology & Innovation (CiTi)
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
(315) 963-4253
www.CiTiboces.org
www.CiTiboces.org/cooperativepurchasing
NOTICE TO BIDDERS
Specification and Instructions for the Supply of:
Climate-Controlled Storage Container
Bid Number: B27-0001
Bid Contract Dates: For Purchase on/after 8/20/2026
Date of Bid Opening: August 5, 2026 at 2:00 a.m.
To be purchased by:
(CiTi) Center for Instruction, Technology and Innovation
Please refer all questions, in writing on the Bid Question Form to:
Amy Rhinehart, School Purchasing Officer
CooperativeBids@CiTiboces.org
179 County Route 64
Mexico, NY 13114
(315) 963-4253
All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom
platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening
date and time to: CooperativeBids@CiTiboces.org. Bidders and members of the public who wish to join the bid opening in-person must
follow all visitor policy guidelines when present on CiTi property.

B27-0001 Climate-Controlled Storage Container
Oswego County Board of Cooperative Educational Services
Amy Rhinehart, School Purchasing Officer
The Center for Instruction, Technology 8. A public bid opening will take place on Wednesday, August
5, 2026 at 11:00 a.m.
& Innovation (CiTi) is conducting a one-
time bid on behalf of itself for a new 9. All public bid openings hosted by CiTi are made available
virtually via the Zoom platform. Bidders and members of the
climate-controlled storage container.
public can join the live bid opening virtually by sending an
email request in advance of the opening date and time to:
Bidding Instructions and Special Conditions for CooperativeBids@CiTiboces.org. Bidders and members of the
public who wish to join the bid opening in-person must follow
the Submission of Vendor Responses
all visitor policy guidelines when present on CiTi property.
1. Competitive bids for furnishing and delivery of items as 10. For Sealed Bid Submissions: Bidders must supply signed hard
required and as set forth in these specifications prepared by copies of their completed bid documents and vendor response
CiTi are sought at this time. sheet in a sealed envelope marked with the name of the bidder
and the bid number on the front of the envelope to the address
2. Copies of the specifications may be obtained by contacting listed in the manner specified within the bid documents.
Amy Rhinehart, School Purchasing Officer at the Business
Office of the CiTi, 179 County Route 64, Mexico, New York 11. All express envelopes must be clearly marked with the words
13114, by calling (315) 963-4253 or emailing: "Sealed Bid Enclosed" on the front of the outside envelope.
CooperativeBids@CiTiboces.org This is important in assuring that the bid is delivered properly.
The sealed bid envelope must be included in the express
3. Bid opportunities and current bids are available electronically envelope.
at www.CiTiboces.org/cooperativepurchasing
Bid specifications can also be found online at BidNet Direct: 12. For Electronic Bid Submissions: Bidders must supply a
signed photocopy of their completed bid documents and vendor
response sheet via BidNet Direct.
13. The proposal as presented shall remain valid for a minimum
period of thirty (30) days from the date of bid opening.
14. Bidder must insert the price per unit as specified and the price
extension accordingly against each item bid. In the event of a
4. ALL questions with regard to this bid MUST be submitted in discrepancy between the unit price and the extension, the unit
writing. Please email the Bid Questionnaire Form that is price will govern. Prices shall be extended in decimals, not
attached as part of this bid proposal to the attention of the fractions.
School Purchasing Officer at: CooperativeBids@CiTiboces.org
No questions will be entertained by any other means. All 15. In order to ascertain that bid items conform to the
questions must be submitted at least five (5) business days prior specifications, vendors should provide CiTi with stock numbers
to the official bid opening. Questions received after this time for reference during the analysis process. If CiTi is unable to
may not be addressed. verify that the item bid conforms to the specifications through a
catalog, website or cut sheets, CiTi reserves the right to reject
Sealed Bids AND/OR Electronic Bid that item bid.
Submissions Will Be Accepted
16. BIDDERS PLEASE NOTE: The words "Or Equivalent" shall
be considered as added to each specification, except in
5. SEALED BIDS must be received via mail, postal or shipping
instances where "ONLY" or "NO SUB" is stated. It is the
carrier at: CiTi, 179 County Route 64, Mexico, NY 13114
responsibility of the bidder to notify CiTi when such
until, but not later than 11:00 a.m. on August 5, 2026. Sealed
substitutions are incorporated. Please note any
bid envelopes can also be hand-delivered to the CiTi Business
substitutions on the bid form. Please indicate your
Office, Monday - Friday 8:00 a.m. to 4:00 p.m.
Catalog/Vendor Item Number in the space provided on the
electronic bid form.
6. ELECTRONIC BIDS must be submitted via BidNet Direct no CiTi reserves the right to develop a bid committee to
later than 11:00 a.m. on August 5, 2026. This is the ONLY determine quality and compatibility of offered alternatives
matter in which electronic responses will be accepted. or substitutions. The decision of the committee as to
Emailed or faxed bid responses are not acceptable. whether an alternate or substitution is in fact "equal"
shall be final.
7. In the event that the CiTi Business Office is closed due to
unforeseen circumstances, the bid deadline will be extended to
the next business day that CiTi is open for business. The time
of day will remain at 11:00 a.m.
Bid Information, Instructions and Special Conditions, Page 1 of 2

B27-0001 Climate-Controlled Storage Container
Oswego County Board of Cooperative Educational Services
Amy Rhinehart, School Purchasing Officer
17. The following three (3) forms are included herein and form a 28. The bid award will be in an aggregate manner to the lowest
part of this bid proposal: responsive, responsible bidder.
Bid Proposal Certifications (Non-Collusion Bidding
Certification and Conflict of Interest Certification). 29. This is a one-time bid for purchase on/after August 20, 2026.
Exceptions or Limitations/Acknowledgement of Terms
and Conditions. 30. Failure to adhere to these instructions will constitute
Iran Divestment Act Certificate of Compliance. grounds for rejection of the bid.
Failure to fully execute these three (3) statements will
constitute grounds for rejection of a bid submission.
18. The bidder shall state the discount that will be allowed for
prompt payment. In the absence of such stated discount
payment will be made approximately thirty (30) days after
receipt of equipment and invoice.
19. CiTi reserves the right to waive any informality on bids
received.
20. CiTi reserves the right to reject any or all bids and to re-advertise.
Orders and Delivery
21. CiTi will prepare a Purchase Order when ready to place an
order. Do not ship any items without receipt of a Purchase
Order.
22. The Purchase Order shall designate the place of delivery.
23. Invoices shall be presented to CiTi
(accountspayable@citiboces.org) for the quantities ordered as
per the Purchase Order.
24. CiTi is a governmental agency and is not subject to any sales
tax.
25. After receipt of a purchase order, the vendor agrees to call the
district within three working days, concerning any out-of-stock
items, or defect in the purchase order.
Force Majeure
26. The successful bidder shall not be held responsible for any
losses resulting if the fulfillment of the terms of the contract
shall be delayed or prevented by wars, acts of public enemies,
strikes, fires, acts of God, or for any other acts not within
control of the successful bidder and which by the exercise of
reasonable diligence he/she is unable to prevent.
Award
27. Notice of Award shall be made to the successful bidder within
thirty (30) days from the date of bid opening. The award for
this bid will take place at the August 19, 2026 CiTi Board of
Education Meeting.
Bid Information, Instructions and Special Conditions, Page 2 of 2

Center for Instruction, "Contractor" Any bidder to whom a 9. Sales to school districts are not
Technology & Innovation contract award is made by the Board of affected by any fair-trade agreements.
A Board of Cooperative Educational Services Cooperative Education Services. (General Business Law, Sec. 369-a,
179 County Route 64 Sub. 3)
Mexico, NY 13114 "Specifications" defined as the description
of materials, supplies, equipment, and/or 10. No charge will be allowed for Federal,
services, including the conditions for its State or municipal sales and excise
GENERAL CONDITIONS
purchase. taxes since CiTi is exempt from such
(For the Purchase of Materials, Supplies,
taxes. The price bid shall be net and
Equipment, and Services)
BIDS shall not include the amount of any
such tax.
All invitations to bid issued by the above
1. The date, time, and place of bid
named Board of Cooperative Educational
opening will be given in the Notice to 11. In all specifications, the words "or
Services will bind bidders and successful
Bidders. equal" are understood after each article
bidders to the conditions and requirements
giving manufacturer's name or catalog
set forth in these general conditions, and
2. All bids must be submitted on bid reference, or on any patented article.
such conditions shall form an integral part
forms, if provided, and in accordance The decision of CiTi as to whether an
of each purchase contract awarded by the
with instructions provided. alternate or substitution is in fact
Center for Instruction, Technology &
"equal" shall be final. If bidding on
Innovation (CiTi).
3. All bids received after the time stated items other than those specified, the
in the Notice to Bidders may not be bidder must provide in every instance
DEFINITIONS
considered and will be returned the trade designation of the article,
unopened to the bidder. The bidder manufacturer's name, and detailed
"CiTi" Shall be the legal designation of the
assumes the risk of any delay in the specifications of item the bidder
Oswego County Board of Cooperative
mail or in the handling of the mail by proposes to furnish. Otherwise, the bid
Educational Services/ Center for Instruction,
employees of the CiTi. Whether sent will be construed as submitted on the
Technology & Innovation.
by mail or by means of personal identical item as specified.
delivery, the bidder assumes
"School District" Shall be the legal
responsibility for having his/her bid 12. Bids on equipment must be for
designation of the district.
deposited on time at the place standard new equipment, of the latest
specified. model, and in current production,
"Notice to Bidders" A formal statement,
unless otherwise specified.
which, when issued by the CiTi, constitutes
4. All information required by Notice to
an invitation to bid on the materials,
Bidders, General Conditions, 13. All regularly manufactured stock
supplies and equipment described by the
Specifications, and Bid Offer, in electrical items must bear the label of
specifications.
connection with each item against the Underwriters' Laboratories, Inc.
which a bid is submitted, must be
"Board" The Board of Cooperative
given to constitute a regular bid. 14. When bids are requested on a lump
Education Services Board of Education.
sum basis, the bidder must bid on each
5. The Non-Collusive Bidding item in the lump sum group. A bidder
"Bid" An offer to furnish materials,
Certification must be included with desiring to bid "no charge" on an item
supplies, and/or equipment in accordance
each bid as required by General in a group must so indicate; otherwise,
with the invitation to bid, the general
Municipal Law, Section 103-d. bid for the group may be rejected.
conditions, special instructions, and the
specifications.
6. The submission of a bid will be 15. All prices quoted must be "per unit" as
construed to mean that the bidder is specified; e.g., do not quote "per case"
"Bid Offer" The form on which the
fully informed as to the extent and when "per dozen" is requested;
vendor/bidder submits his bid.
character of the supplies, materials, or otherwise bid may be rejected.
equipment required and a
"Bidder" A company, corporation or
representation that the bidder can 16. Bidder must insert the price per unit
individual submitting a bid.
furnish the supplies, materials, or and the extensions against each item in
equipment satisfactorily in complete his bid. In the event of a discrepancy
"Contract" A notice to the successful
compliance with the specifications. between the unit price and the
bidder by the issuance of a purchase order,
extension, the unit price will govern.
all documents relating to the transaction,
7. No alteration, erasure, or addition is to Prices shall be extended in decimals,
including but not limited to, the bid offer of
be made in the typewritten, printed, or not fractions. In the case of electronic
the successful bidder, notice to bidders,
electronic matter. Deviations from the filing via CD, diskette or travel drive
general information, general conditions,
specifications must be set forth in the of a bid response form, the electronic
specifications, notice of award, bid proposal
space provided in the bid for this data will take precedence over any
certifications; a formal document signed by
purpose. written or printed material submitted
the successful bidder and the CiTi
with the bid packet.
representative.
8. Prices and information required should
be typewritten for legibility. Illegible 17. All sealed bid submissions must be in
"Successful Bidder" Any bidder to whom
or vague bids may be rejected. All sealed, plain, opaque envelopes may be
an award is made by the CiTi.
signatures must be written. Facsimile, used, clearly marked "BID." Also, the
printed, or typewritten signatures are date and time of the bid opening as
not acceptable. indicated on the Notice to Bidders
General Conditions - Page 1 of 4

must appear on the envelope. Bids shall have the right to dispose of them and the school district. The contract
must not be attached to or enclosed in as its own property. shall bind the successful bidder to
packages containing bid samples. All furnish and deliver at the award prices
electronic bid submissions must be 22. When a specification indicates that an and in accordance with the conditions
submitted via BidNet Direct. Emailed, item to be purchased is to be equal to a of this bid.
faxed or telephoned bids, quotations or sample, such sample will be on display
amendments will not be accepted at at a designated location in the CiTi. 29. The placing in the mail of a notice of
any time. Failure on the part of the bidder to award or purchase order to a successful
examine sample shall not entitle bidder, to the address given in his bid,
18. No interpretation of the meaning of the him/her to any relief from the will be considered sufficient notice of
specifications or other contract conditions imposed in the proposal, acceptance of contract.
document will be made to any bidder specification, etc.
orally. Every request for such 30. If the successful bidder fails to deliver
interpretation should be in writing, AWARD as ordered, or within the time
addressed to the CiTi, no later than ten specified, or within reasonable time as
(10) days prior to the date fixed for the 23. Awards will be made to the lowest interpreted by the CiTi, or fails to
opening of bids. Notice of any and all responsible bidder, as will best make replacement of rejected articles,
such interpretations and any promote the public interest, taking into when so requested immediately or as
supplemental instructions will be sent consideration the reliability of the directed CiTi, CiTi may purchase from
to all bidders of record by the CiTi in bidder, the quality of the materials, other sources to take the place of the
the form of addenda so issued shall equipment, or supplies to be furnished, item rejected or not delivered. CiTi
become a part of the solicitation their conformity with the reserves the right to authorize
documents. specifications, the purposes for which immediate purchase from other sources
required, and the terms of delivery. against rejections on any contract when
19. A bidder's proposal, as presented, shall necessary. On all such purchases, the
remain valid for a period of sixty days 24. CiTi reserves the right to reject all successful bidder agrees to reimburse
(60) from the date of bid opening. bids. Also reserved is the right to the CiTi promptly for excess costs
reject, for cause, any bid in whole or in occasioned by such purchases. Should
SAMPLES part; to waive technical defects; the cost be less, the successful bidder
qualifications; irregularities; and shall have no claim to the difference.
20. CiTi reserves the right to request a omissions if in its judgment the best Such purchases will be deducted from
representative sample of the item interests of the district will be served. the contract quantity.
quoted upon either prior to the award Also reserved is the right to reject bids
or before shipments are made. If and to purchase items on State or 31. A contract may be canceled at the
circumstances do not allow for County contracts if such items can be successful bidder's expense upon
samples, please include information obtained on the same terms, conditions, nonperformance of contract.
where the items can be viewed in an specifications, and at a lower price.
industrial or retail setting. If the sample 32. Cancellation of contract for any reason
is not in accordance with the 25. The CiTi reserves the right to make may result in the removal of the
requirements of the specifications, CiTi awards within thirty (30) days after the successful bidder's name from the
may reject the bid; or, if an award has date of the bid opening during which mailing list for future proposals for an
been made, cancel the contract at the period bids may not be withdrawn indeterminate period.
expense of the successful bidder. unless the bidder distinctly states in his
bid that acceptance thereof must be 33. Damaged Products - During the
21. Samples, when required, must be made within a shorter specified time. scheduled delivery times, the vendor
submitted strictly in accordance with agrees to remove all damaged cases
instructions; otherwise, bid may not be 26. Where a bidder is requested to submit a that are visible and all products that are
considered. If samples are requested bid on a total sum or sums, the right is found damaged upon opening, or
subsequent to bid opening, they shall reserved to award contracts on total products which do not meet
be delivered as directed for bid to have sum or sums, whichever is in the best specifications.
consideration. Samples must be interest of the CiTi.
furnished free of charge and must be 34. When materials, equipment, or
accompanied by descriptive 27. If two or more bidders submit identical supplies are rejected, they must be
memorandum invoices indicating if the bids as to price, the decision of the removed by the successful bidder from
bidder desired their return and board to award a contract to one of the premises of the school district
specifying the address to which they such identical bidders shall be final. within ten (10) days of notification.
are to be returned provided they have (General Municipal Law, Sec. 103, Rejected items left longer than ten (10)
not been used or made useless by tests. Sub. 1) days will be regarded as abandoned,
Award samples may be held for and the school district shall have the
comparison with deliveries. The CiTi CONTRACT right to dispose of them as its own
will not be responsible for any samples property.
destroyed or mutilated by examination 28. Each bid will be received with the
or testing. The bidder at his expense understanding that the acceptance
shall remove samples. Samples not thereof in writing by the board, to
removed within fifteen (15) days after furnish any or all of the items
written notice to the bidder will be described therein and shall constitute a
regarded as abandoned and the CiTi contract between the successful bidder
General Conditions - Page 2 of 4

35. Pertinent information: Damaged goods INSTALLATION OF EQUIPMENT material and workmanship for a
not removed by the vendor, as stated, period of at least one year from
will be regarded as abandoned and the 41. The successful bidder shall clean up the date of delivery. If during this
CiTi shall have the right to dispose of and remove all debris and rubbish period such faults develop, the
them as its own property. This resulting from his work from time to successful bidder agrees to
condition addresses the following time as required or directed. Upon replace the unit, or the part
concerns: completion of the work, the premises affected without cost to CiTi.
shall be left in a neat, unobstructed
a. Damaged cases discovered condition, and the buildings broom 46. Any merchandise provided under the
during and after delivery cleaned, and everything in perfect contract, which is or becomes defective
b. Products that do not meet repair and order. during the guarantee period, shall be
specifications replaced by the successful bidder free
c. Storage of such items 42. Equipment, supplies and materials may of charge with the specific
d. Ownership of such items be stored at the site only on the understanding that all replacements
approval of CiTi and at the successful shall carry the same guarantee as the
36. In any of the situations mentioned, the bidder's risk. In general, such onsite original equipment. The successful
vendor is required to pick up damaged storage should be avoided to prevent bidder shall make any such
goods at the time of delivery, and possible damage or loss of the material. replacement immediately upon
immediately issue credit. Additionally, receiving notice from CiTi.
if the discrepancies are not noted until 43. Work shall progress to cause the least
after receipt of the goods, the vendor inconvenience to CiTi. The successful DELIVERY
agrees to pick up the items on the next bidder shall keep in touch with the
delivery. In either event, if the vendor entire operation and install his work 47. Delivery must be made in accordance
does not adhere to these terms, CiTi promptly. with the instructions to bidders and
gains title to the property and needs specifications. If delivery instructions
only to maintain a record of the 44. Bidders shall acquaint themselves with do not appear on order, it will be
delivery date and the item codes to be conditions to be found at the site and interpreted to mean prompt delivery.
entitled to credit. shall assume all responsibility for The decision of the CiTi as to
placing and installing the equipment in reasonable compliance with delivery
37. No items are to be shipped or delivered the locations required. terms shall be final. If a vendor is
until receipt of an official purchase bidding a special-order item that will
order. Each delivery must show a GUARANTEES BY THE extend the delivery time outside of the
purchase order number on the outside SUCCESSFUL BIDDER specified time frame, this must be
of the package, unless otherwise noted in the bid for consideration
directed by the Purchasing Agent. 45. The successful bidder guarantees: during the award process.
38. It is mutually understood and agreed a. The product against defective 48. CiTi will not accept any deliveries on
that the successful bidder shall not material or workmanship and to Saturdays, Sundays or legal holidays,
assign, transfer, convey, sublet, or repair or replace any damages or except commodities required for daily
otherwise dispose of the contract or his marring occasioned in transit. consumption or where the delivery is
right, title, or interest therein, or his for an emergency.
power to execute such contract, to any b. To furnish adequate protection
other person, company, or corporation, from damage for all work and to 49. Items shall be packaged securely and
without the previous written consent repair damages of any kind for properly for shipment, storage and
from CiTi. which he or his workers are stocking in shipping containers and
responsible, to the building or according to accepted commercial
39. Each bid will be received with the equipment, to his own work, or to practice, without extra charge for
understanding that the acceptance the work of other successful packing cases, bailing or sacks.
thereof in writing by the board, to bidders.
furnish any or all of the items 50. The successful bidder shall be
described therein shall constitute a c. Carry adequate insurance to responsible for delivery of items in
contract between the successful bidder protect CiTi from loss in case of good condition at the point of
and CiTi. However, CiTi shall be accident, fire, theft, etc. destination. He shall file with the
under no obligation to purchase items carrier all claims for breakage,
until such time that a properly executed d. That all deliveries will be equal to imperfections, and other losses, which
Purchase Order has been issued. the accepted bid sample. will be deducted from invoices. CiTi
will note for the benefit of successful
40. Contract shall bind the successful e. That the equipment delivered is bidder when packages are not received
bidder on his part to furnish and deliver standard, new, latest model of in good condition.
at the prices and in accordance with the regular stock product or as
conditions of his bid. The contract shall required by the specifications; 51. Unless otherwise stated in the
bind CiTi on its part to order from such also that no attachment or part has specifications, all items must be
successful bidder and to pay for at the been substituted or applied delivered into and placed at a point
contract prices. contrary to manufacturer's within the building as directed by the
recommendations and standard shipping instructions. The successful
practice. Every unit delivered bidder will be required to furnish proof
must be guaranteed against faulty of delivery in every instance.
General Conditions - Page 3 of 4

thirty days (30) after receipt of prevention in the workplace and
52. Unloading and placing of the materials and invoice. provides annual sexual harassment
equipment or furniture is the prevention training to all of its
responsibility of the successful bidder, SAVING CLAUSE employees. Such policy shall, at a
and CiTi accepts no responsibility for minimum, meet the requirements of
unloading and placing of equipment. 60. The successful bidder shall not be held section two hundred one-g of the NYS
Any costs incurred due to the failure of responsible for any losses resulting if labor law. A model policy and training
the successful bidder to comply with the fulfillment of the terms of the has been created by the NYS
this requirement will be charged to contract shall be delayed or prevented Department of Labor and can be found
him. No help for unloading will be by wars, acts of public enemies, here:
provided by CiTi, and suppliers should strikes, fires, floods, acts of God or for https://www.ny.gov/programs/combati
notify their truckers accordingly. any other acts not within the control of ng-sexual-harassment-workplace
the successful bidder and which by the
53. All deliveries shall be accompanied by exercise of reasonable diligence he is NON-DISCRIMINATION
delivery tickets or packing slips. Ticket unable to prevent. REQUIREMENTS
shall contain the following information
for each item delivered: CONTRACT TERMINATION 64. In accordance with Article 5 of the
Executive Law (also known as the
a. Contract number and/or purchase 61. CiTi shall have the right to terminate or Human Rights Law) and all other State
order number reduce individual orders without and Federal statutory and
b. Name of article further obligation as of the end of the constitutional, nondiscrimination
c. Item number (if applicable) then current fiscal year in the event that provisions, the bidder agrees that
d. Quantity CiTi is on a contingent budget, fails to neither it nor its subcontractors shall be
e. Name of the successful bidder get a budgetary appropriation or reason of race, creed, color, national
f. Carton shall be labeled with experiences approval of funding at a origin, age, sex or disability: (a)
purchase order and contract reduced amount for the continuation of discriminate in hiring against any
number, successful bidder's name individual orders for any subsequent person who is qualified and available
and general statement of contents. fiscal year. CiTi shall give bidder to perform the work; or (b)
Failure to comply with this written notice of termination or the discriminate against or intimidate any
condition shall be considered reduction of orders within thirty days employee hired for the performance of
sufficient reason for refusal to (30) of the failure to appropriate the work under the Agreement. CiTi does
accept the goods. necessary funding. This contract shall not discriminate on the basis of sex in
be deemed executory only to the extent the educational program or activities
54. The successful bidder shall supply all of the monies appropriated and which it operates, and it is required by
guarantees, service warranties, and available for the purpose of the Title IX of the Educational
manuals where applicable. contract, and no liability on account Amendments of 1972 not to
thereof shall be incurred by the discriminate in such a manner. This
55. If applicable, each item on the bid purchaser beyond the amount of such policy of nondiscrimination includes
containing a Chemical Substance must monies. It is understood that neither the following areas; recruitment and
be accompanied by a MATERIAL this contract nor any representation by appointment of employees;
SAFETY DATA SHEET when any public employee or officer creates employment pay and benefits;
delivered. Failure to include these any legal or moral obligation to counseling services for students; access
requisite data sheets will prohibit the request, appropriate or make available by students to educational program;
processing of payment. monies for the purpose of the contract. course offering and student activities.
PAYMENTS 62. CiTi shall have the option, in its sole
discretion, to terminate an award
56. Payment for the used portion of an agreement, at any time during the term
inferior delivery will be made by CiTi hereof, for convenience and without
on an adjusted price basis. cause. CiTi shall exercise this option
by giving Contractor and/or Awarded
57. Payment will be made only after Vendor written notice of termination.
correct presentation of claim forms or The notice shall specify the date on
invoices as may be required. which termination shall become
effective.
58. Payments of any claim shall not
preclude CiTi from making claim for NEW YORK STATE SEXUAL
adjustment on any item found not to HARASSMENT LAWS:
have been in accordance with the
contract specifications. 63. By submission of this Bid, each bidder
and each person signing on behalf of
59. The bidder shall state the amount of the any bidder certifies, and in the case of
discount that will be allowed for a joint bid each party thereto certifies
payment terms less than 30 days. In the as to its own organization, under
absence of such stated discount, penalty of perjury, that the bidder has
payment will be made approximately and has implemented a written policy
addressing sexual harassment
General Conditions - Page 4 of 4

REQUIRED FORM
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
BID PROPOSAL CERTIFICATIONS
I. General Bid or Proposal Certification
The proposer certifies that it will furnish, the prices herein quoted, the materials, equipment and/or services as proposed on
this bid.
II. Non-Collusive Proposal Certification
By submission of this proposal, the proposer certifies that it is complying with Section 103-d of the General Municipal Law as
follows:
Every bid or proposal hereafter made to a political subdivision of the State or any public department, agency or official
thereof where competitive bidding is required by statute, rule regulation or local law, for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such
bidder as true under the penalties of perjury:
Non-Collusion Bidding Certification
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or
with any competitor;
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor; and
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. A bid shall not be considered for award nor shall any award be made where (A), (1), (2) and (3) above have not been complied
with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and
shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (A), (1), (2) and (3) above
have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the
purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his
designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a bidder (a)
has published price lists, rates or tariffs covering items being procured, (b) has informed prospective customers of proposed or
pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same
prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph A(1).
C. Any bid hereafter made to any political subdivision of the State or any public department, agency or official thereof by a
corporate bidder for work or services performed or to be performed or good sold or to be sold, where competitive bidding is
required by stature, rule, regulation or local law, and where such bid contains the certification referred to in subdivision A of the
section, shall be deemed to have been authorized by the Board of Directors of the bidder, and such authorization shall be
deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the
act and deed of the corporation.
III. Conflict of Interest Certification
A. Each bidder must state, by signing below, that no officer of any participating school district, or any member of any related
Board of Education, including CiTi, or the specific governing body, is, as defined within the General Municipal Law provisions
relating to conflicts of interest, directly or indirectly financially involved in this bid proposal.
Company Name
Authorized Signature Title
Print Name Date
Climate-Controlled Storage Container Bid, B27-0001

REQUIRED FORM
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
EXCEPTIONS OR LIMITATIONS TO BID SPECIFICATIONS AND CONDITIONS
This page must be completed and signed by the vendor in order for your bid to be considered by the Center of
Instruction, Technology & Innovation.
A. If any exceptions or limitations to the bid conditions and specifications are part of your bid, you must check box 1
(below) and indicate the limitation on this page.
1. The following limitations or qualifications are included in this bid:
a. Delivery:
b. Freight or Delivery Charges:
c. Pricing:
d. Other (please specify):
B. If no exceptions or limitations are part of your bid, you must check box 2 (below).
2. No Limitations or Exceptions Apply
Company Name
Authorized Signature Title
Print Name Date
BIDDERS ACKNOWLEDGEMENT OF TERMS AND CONDITIONS
CiTi reserves the right to award bids by total (aggregate), group (subcategory) or individual (line-by-line), whichever
is in the best interest of the School Districts or CiTi.
By signing below and submitting this bid for consideration by CiTi, the bidder acknowledges that he/she has read,
understood and agrees to all aspects of the General Conditions, Bidding Instructions and Special Conditions, and all
appendices and the Bidder Response Form as presented without reservation or alteration. The Bidder, Bidder affiliates
and any other agency that intercedes on the Bidder's behalf also agrees to hold CiTi harmless and not responsible for
any hardship that can or potentially could be caused and subsequently impacts the bidder as a result of this bid.
Company Name
Authorized Signature Title
Print Name Date
Climate-Controlled Storage Container Bid, B27-0001

REQUIRED FORM
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
CERTIFICATION OF COMPLIANCE
IRAN DIVESTMENT ACT OF 2012
The Bidder/Contractor named below certifies compliance with The State of New York Iran Divestment Act of
2012 (Act), Chapter 1 of 2012 Laws of NY, State Finance Law subsection 165-a including the following:
1. By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract
awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities
Determined To Be Non-Responsive Bidders/Offerers Pursuant to The New York State Iran
Divestment Act of 2012" list ("Prohibited Entities List") posted on the OGS website at:
http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf.
2. Bidder/Contractor certifies that it will not utilize on such Contract any subcontractor that is
identified on the Prohibited Entities List.
3. Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response
to the solicitation, it must provide the same certification at the time the Contract is renewed or
extended.
4. During the term of the Contract, should CiTi or a Component District receive information that
Bidder/Contractor (as defined in CiTi's General Conditions) is in violation of the above-referenced
certifications, CiTi will review such information and offer the Bidder/Contractor (or any assignee) an
opportunity to respond. If the Bidder/Contractor (or any assignee) fails to demonstrate that it has
ceased its engagement in the investment activity which is in violation of the Act within 90 days after
the determination of such violation, then CiTi shall take such action as may be appropriate and
provided for by law, rule, or contract, including, but not limited to, seeking compliance, recovering
damages, or declaring the Contractor in default.
5. CiTi reserves the right to reject any bid, request for assignment, renewal or extension for an entity
that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a
contract, and to pursue a responsibility review with respect to any entity that is awarded a contract
and appears on the Prohibited Entities list after contract award.
If the Bidder/Contractor is unable to certify that his/her name and the name of the Bidder/Contractor does not
appear on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State Finance Law, a
signed statement setting forth in detail why it cannot be certified will be attached to this form.
Authorized Signature
Print Name
Title
Company Name
Date
Climate-Controlled Storage Container Bid, B27-0001