Cleveland State University Fenn Hall

Agency:	Ohio Facility Construction Commission
State:	Ohio
Type of Government:	State & Local
Posted Date:	Apr 10, 2025
Due Date:	Apr 30, 2025
Solicitation No:	CLS-25FHRE
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Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name Cleveland State University Fenn Hall

Project Location 1960 East 24th Street 44115-2214

City / County Cleveland / Cuyahoga County

Owner

Cleveland State University

Delivery Method CM at Risk

No. of paper copies requested (stapled, not bound)

Response Deadline April 30, 2025 2:00pm

Project Number

CLS-25FHRE

Project Manager

Maeve Murphy.

Contracting Authority Local Higher Education

Prevailing Wages State

No. of electronic copies requested (PDF)

local time

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Maeve Murphy at

m.c.murphy58@csuohio.edu and CC capitalplanning@csuohio.edu Office of Capital Planning, Project Manager. See Section

J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Maeve Murphy at m.c.murphy58@csuohio.edu with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the

OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

Cleveland State University (CSU) is seeking architectural/engineering services for renovations to Fenn Hall, one of the

university's most prominent historical buildings. Originally constructed in 1924 as an automobile showroom and service

department. It was purchased by Fenn College and substantially renovated in 1959. For over half a century, Fenn

Hall has provided training for area engineers and provided Fenn College--and now Cleveland State University--with

much-needed engineering spaces that CSU hopes to continue to expand.

B. Scope of Services

The scope of this project includes critical repairs and improvements to the building’s East and West façades, which are

currently in significant disrepair. The façade work will represent the majority of the project’s overall cost and is a critical

component of this renovation. In addition to the exterior upgrades, CSU intends to renovate portions of the building’s 4th

floor to create new state-of-the-art spaces that support biomedical research and enhance CSU’s recruitment and retention

of students and faculty. The 4th floor renovation will include laboratories, auxiliary and support spaces, seminar and

conference rooms, break areas, and other academic and collaborative environments. Upgrades to mechanical, electrical,

and plumbing (MEP) systems serving these areas are also included in the scope of work. We will need the architect to

help CSU program and space plan faculty and staff in the best approach possible, likely multi-phased approach, that is

the most cost effective and least disruptive to our campus.

For projects advertised with an appropriately developed Program of Requirements (“POR”), upon award of the

Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by

developing the Program of Requirements.

The selected Architecture or Engineering Consultant, as a portion of its required Scope of Services and prior to submitting

its proposals, will discuss and clarify with the Owner and/or the Contracting Authority the cost breakdown of the A/E

Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging

Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

F110-02-2022-MAR

Publish Date: 4/10/2025

Page 1 of 5

Request for Qualifications (Architect / Engineer) continued

During the construction period, provide not less than 8 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

representation comprised of the Engineer and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

Please list all major scope services needed to complete the selection process for successful project delivery. The specific

scope of services must state particular building types, functional design or specialized professional services required to

evaluate the level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical

facility). The scope of services should also define the types of basic and additional professional design and administration

services necessary for the project (e.g. LEED credentials and experience, previous experience with local jurisdiction or

similar sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and

training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM

deliverables, and Owner’s intended use of BIM models after construction). This information will be used by each applicant

to populate the Relevant Project Experience Matrix in Section F of Form F110-330.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Previous experience with the OFCC and/or State of Ohio projects.

2. Relevant examples of critical façade/ structural repairs.

3. Experience in wet and dry labs.

C. Estimated Budget / Funding

State Funding:

$31.2 million

Other Funding:

Construction Cost: $24,735,000.00

Total Project Cost: $31,200,000.000

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

09 / 25

04 / 26

09 / 27

11 / 27

E. Estimated Basic Fee Range (see note below)

6% to 7%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

5.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including

validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the

project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including

the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture or Engineering

Secondary

Disciplines:

Mechanical-Electrical-Plumbing Eng.

Fire Protection Engineering

HVAC Engineering

Structural Engineering

H. Additional Service Providers Required

NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC

Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733.

I. Evaluation Criteria for Selection

F110-02-2022-MAR

Publish Date: 4/10/2025

Page 2 of 5

Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected Firm and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested firms are required to address how they will implement Building Information Modeling (“BIM”) on the project,

experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience,

and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available

at the OFCC website at https://ofcc.ohio.gov.

Interested firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in

its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with

and use EDGE-certified Business Enterprise(s), as a part of the respondents team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the respondents Technical Proposal. Both forms can be accessed via the OFCC website at

https://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed

Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms signed by

both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested firms must indicate on their Statement of Qualifications, the locations where their services will be performed in

the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to

providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases

from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to

be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the

CD or DVD and the sleeve with the project number and firm name if applicable.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

Facsimile copies of the Statement of Qualifications will not be accepted.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please insert the

project number and firm name followed by “SOQ” in the email subject line.

F110-02-2022-MAR

Publish Date: 4/10/2025

Page 3 of 5

Request for Qualifications (Architect / Engineer) continued

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2022-MAR

Publish Date: 4/10/2025

Page 4 of 5

Architect / Engineer Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Cleveland State University Fenn Hall

Project Number CLS-25FHRE

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 25 miles

25 miles to 50 miles

More than 50 miles

Less than $1,000,000

$1,000,000 to $2,000,000

More than $2,000,000

Less than 3 professionals

3 to 6 professionals

More than 6 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

Experience / ability of key consultants to

perform effectively and collaboratively

b. Proposed EDGE-certified Consultant participation*

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 2 sample projects

3 to 4 sample projects

More than 4 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 2 projects

2 to 4 projects

More than 4 projects

Performance in completing projects within

original construction budget and schedule

Less than 2 projects

2 to 4 projects

More than 4 projects

Value

Score

Max

0 - 10

0-5

0 - 10

0-5

Max

= 20

0 - 15

0-5

Max

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of professional design services consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F110-02-2022-MAR

Publish Date: 4/10/2025

Page 5 of 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Cleveland State University Fenn Hall

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See Also

Publish Date	Due Date	Project Number	Owner	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
4/10/2025	4/30/2025	CLS-25FHRE	Cleveland State University	Cleveland State University Fenn Hall	A/E	$31,200,000	N/A	TBD