254 - Cleaning Services

INVITATION TO BID
Page 1 of 3
(This is not an order.)
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159655 RFB 6004 202600000000254 Cleaning Services
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 26, 2026 3:00 PM 6004 May 26, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Weekly Cleaning for the Division of EMS From
To
Services that shall be completed weekly.
Division of Emergency Medical Service (EMS) Headquarters cleaning services, Front Lobby area, 6 Restrooms, 1 Cafeteria, 7 Hallways, I
Dock, West Wing Offices.
Cleaning Service to be provided every Wednesday Start time anywhere between 6 :30 am or 7:30am to begin before business hours. Service
will be performed on the Tuesday prior if Wednesday is a holiday; (service cancelled week of THANKSGIVING AND CHRISTMAS).
Please see below specifications.
Vendor must provide adequate staffing to finish the weekly cleaning in a 2 to 4 hour period, Services will be performed on the same day of
the week determined by the Division of EMS, Vendor shall be responsible for supplying all cleaning agents & equipment needed.
The Division of EMS will supply all toilet paper, paper towels, hand soap, and trash bags
Cleaning Crew shall remove all trash from trash cans in the restrooms, front lobby, dock, cafeteria, and any trash cans outside of any offices
& offices at the West Wing (Only)and replace liners and only pick up all the trash bags that are placed outside employees offices (Only),
unless stated in this paragraph.
Cleaning Crew must vacuum the front lobby carpet, and the mats, also all mats in the hallways, The Commissioners office, and the West
Wing offices (Only).
Cleaning Crew must Sweep and mop all linoleum floors throughout the hallways, Front Lobby, entrance, cafeteria, restrooms & back dock
area, if doors are propped open in the hallways cleaning crew are to make sure doors are swept behind the doors and corners and mopped in
those areas also, Clean & disinfect all lavatory fixtures, sinks, bowls, and urinals interior and exterior in all restrooms, replenish all toiletries
as needed.
Clean cafeteria sink & counter tops, Clean interior & exterior glass entrance door, Clean Front Lobby and Cafeteria windowsills, and water
fountain.
*BIDDERS MUST PERFORM SITE VISIT PRIOR TO SUBMITTING BIDS IF NO PRIOR PO OR EXPERIENCEWITH THE
DIVISION OF EMS * OR BID WILL BE ELIMINATED*
Vendors must fulfill all liability insurance requirements. *General Liability and Automobile Liability Insurance: The successful bidder shall
be required to take all necessary precautionary measures and to perform all work required for this contract in such a manner as to adequately
protect people and safeguard property and existing facilities for any damage due to its operations. Any such damage shall be satisfactorily
replaced or repaired by the successful bidder at its own expense. A. Insurance Requirements The successful bidder shall purchase and
maintain during the term of the contract general liability insurance including, but not limited to personal, injury, property damage,
contractual, liability, owners' and contractors' protective liability and products/ completed operations coverage wherein the City of Cleveland
is named as an additional insured. Special hazards such as business automobile liability insurance are addressed in Section C. Coverage shall
protect the successful bidder contractor and any subcontractor performing work under this term of the contract from claims for damage for
personal injury, bodily injury, including accidental death, as well as for claims, for property damages with may arise from operations under
this contract, whether such operations be by the successful bidder, or by any subcontractor or by anyone directly or indirectly employed by
any of them. An original certificate of insurance and a copy of the additional insured endorsement naming the City of Cleveland as an
additional insured shall be submitted with the bid. Such documents shall be as to form coverage, carrier, and limits satisfactory to and
approved by the Director of Law. The additional insured coverage provided the City under contractor's insurance policy(ies) shall be primary
with respect to contractor's general liability.
Ship To: Vendor Response

INVITATION TO BID
Page 2 of 3
(This is not an order.)
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159655 RFB 6004 202600000000254 Cleaning Services
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 26, 2026 3:00 PM 6004 May 26, 2026 3:00 PM
Cleveland Ems Headquarters Contract Amount
Cleveland Ems Headquarters
$
1701 Lakeside Ave.
Cleveland, OH 44114
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

INVITATION TO BID
Page 3 of 3
(This is not an order.)
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159655 RFB 6004 202600000000254 Cleaning Services
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 26, 2026 3:00 PM 6004 May 26, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.

NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE
INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested
on this page must be supplied by all Contractors and any Subcontractors having more
than a fifty percent (50%) interest in the proposed contract prior to any contract being
awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to
have made a false statement shall be declared to have acted in default of its contract
and shall be subject to the remedies for default contained in its contract. For failure to
cure such a default, the Contractor or Subcontractor shall be automatically excluded
from bidding for the supply of any goods or services for use by the City for a period of
two years.
CHECK WHICHEVER IS APPLICABLE:
A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR
PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature
line.)
B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN
IRELAND. (If paragraph B. is checked, please either check the stipulation contained in
paragraph C. or attach documentation that shows that the undersigned has complied
with the stipulation contained in paragraph C.
C. ( ) The undersigned and all enterprises identified in paragraph B. are
TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT
PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE
"MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND." A copy of
the MacBride Principles can be obtained from the Office of the Commissioner of
Purchases and Supplies. In lieu of checking this paragraph, the undersigned must
attach documentation which the undersigned believes shows compliance with the
stipulation contained in this paragraph C.
_____________________________
Name of Contractor or Subcontractor
By: __________________________
Title:__________________________
*"Controlling shareholder" means any shareholder owning more than fifty
percent (50%) of the stock in the corporation or more than twenty-five percent (25%)
of the stock in the corporation if no other shareholder owns a larger share of stock in
the corporation.

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported

payment of wages, or executing a cash transaction while failing to maintain proper
records of reporting and withholding.
"Service Contract" means any contract or subcontract between a person, business or
corporation and the City of Cleveland that primarily involves the furnishing of services to
the City (as opposed to the purchase of goods or other property or the leasing of
property), and shall be limited to the following categories of services: food service,
janitorial, security services, parking lot attendants, home health care, health care aides,
waste management, automotive repair services, landscaping, towing contracts, building
and maintenance services, carpentry, clerical services, urban forestry, housekeeping,
street maintenance and repair, and sidewalk maintenance and repair. This includes
services performed on City-owned premises including the following City-owned
locations: airports, parking lots, municipal parks, recreational facilities, and City-owned
buildings. Contracts that are primarily for the purchase of goods or other property are not
considered Service Contracts.
"Wage Theft" means a violation of the Ohio Prompt Pay Statute, RC 4113.15; the Ohio
Minimum Fair Wage Standards Act, RC Chapter 4111; Oh. Const. Art. II, Sec. 34a; RC
Chapters 4109 or 4115; RC 4113.17, 4113.18, 4113.52 or 4113.61; or a violation of any
substantially equivalent federal or state law; as any of these laws may be amended or
superseded.
CHECK WHICHEVER IS APPLICABLE:
(A) ( ) The undersigned person or entity HAS NOT had any Adverse Determinations
within the last three (3) years.
(B) ( ) The undersigned person or entity HAS had any Adverse Determinations within
the last three (3) years.
If (B) is checked, then in an attachment(s) to this form, please disclose all Adverse
Determinations within the last three (3) years.
Name of Person or Entity: __________________________
Signature: __________________________
Printed Name of Signatory: __________________________
Title of Signatory: __________________________
Date: __________________________