Clean and Inspect Landfill Leachate Holding Tanks and Lines

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction 336611 - Ship Building and Repairing 541330 - Engineering Services 562991 - Septic Tank and Related Services 562998 - All Other Miscellaneous Waste Management Services
Posted Date:	Jan 30, 2026
Due Date:	Feb 19, 2026
Solicitation No:	PW-26-001-B
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

BID DOCUMENT

Legal Notice

Notice is hereby given that the Public Works Committee of the Steuben County Legislature and the

Commissioner of Public Works will receive sealed bids per specifications for:

Title: Clean & Inspect Landfill Leachate Holding Tanks and Lines

Document Number: PW-26-001-B

Bid documents are available, as of this date, at the Purchasing Department, 3 East Pulteney Square, Bath,

New York. Telephone number: 607-664-2484. These documents are also available on the internet;

Steuben County website at www.SteubenCountyNY.gov.

Interested parties assume all responsibility to acquire bid information and forms.

To be considered, bids must be submitted on Steuben County bid forms and delivered in a sealed opaque

envelope. Bids will be received at the Purchasing Department until 1:30 P.M. local time on Thursday,

February 19, 2026; at which time bids will be opened and read publicly.

Dated: January 29, 2026

___________________

Andrew G. Morse

Director of Purchasing

(R123125)

Rev. 12/31/2025 - 1page 1

Clean & Inspect Landfill Leachate Holding Tanks and Lines

GENERAL TERMS AND CONDITIONS

PW-26-001-B

1. Objective:

(R042208)

This bid document is published in order to obtain competitive prices for: Clean & Inspect

Landfill Leachate Holding Tanks and Lines.

2. Acquisition of Bid Documents:

(R042208)

a. Bid documents are available, as of this date, at the Steuben County Purchasing Department,

3 East Pulteney Square, Bath, New York. The office is open Monday – Friday, 8:30 A.M.

– 4:30 P.M., except holidays. Telephone number 607-664-2484. These documents are also

available on the internet; Steuben County website at www.SteubenCountyNY.gov.

b. Each bidder bears sole responsibility for acquisition of bid documents. Request for bid

documents to be forwarded is neither a guarantee nor an incurred obligation on the part of

Steuben County to ensure requestor’s receipt of bid documents; timely or otherwise.

c. Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-

determination of your company’s qualifications to receive a contract award. Nor shall said

receipt of these bid documents be interpreted an endorsement that the recipient’s equipment,

materials, products, and/or services are in compliance with the bid specifications.

3. Document Number:

(R042208)

a. This document has been assigned the following number: PW-26-001-B.

b. Relevant award(s), contract(s), agreement(s), correspondence, etc. shall reference the

assigned document number.

c. It shall be understood by all interested parties that unless amended by, and only to the extent

amended by, the Commissioner of Public Works or the Director of Purchasing, this

document (as well as all requirements set forth herein) shall become an integral component

of any and all relevant contract(s)/purchase order(s)/agreement(s).

4. Examination, Interpretation, Correction of Bid Documents:

(R042208)

Each bidder shall examine all bid documents and judge all matters relating to the adequacy and

accuracy of such documents. Any inquiries, suggestions or requests concerning interpretation,

clarification or additional information pertaining to this bid solicitation shall be in writing and

submitted to the Purchasing Department prior to the scheduled bid opening. The County shall not

be responsible for oral interpretations given by any county employee, representative or others. The

issuance of written addendum/addenda is the only official method whereby interpretation,

clarification or additional information can be given.

5. Requirements:

(R051908)

a. Prevailing Law -

To all interested parties – any and all requirements specified herein notwithstanding, it is

Steuben County’s intent that, in all instances and under any circumstance, the law of the

land shall be in force. Steuben County does not knowingly request nor does it knowingly

authorize action(s) which are contrary to the laws, regulations, mandates and all such

statutes which are in force at any time during the term of any contract awarded as a result of

this bid solicitation. Laws, regulations, mandates and all such statutes as promulgated by

authorized government entities shall prevail.

b. Requirements –

January 29, 2026

Rev. 1/29/2026 - 2page 2

Clean & Inspect Landfill Leachate Holding Tanks and Lines

PW-26-001-B

It shall be understood and agreed by all interested parties that, unless amended

(specifications modified and/or waived) by Steuben County, and only to the extent

amended by the County, any and all information contained in this bid document is to be

considered an essential component of the bid document and subsequent contract(s) AND

that the bid document as published or amended represents the requirements acceptable to

Steuben County.

However, any and all requirements specified herein notwithstanding, it shall be understood

and agreed by all interested parties that the following shall apply:

Steuben County reserves as its right, the right to amend (modify and/or waive)

specifications where such amendment;

i. does not alter the essential nature and/or performance (the form, function, and utility)

of the equipment, product, or service.

ii. encourages the proffer of equivalent equipment, product, or service from interested

vendors and manufacturers.

c. Unless amended (specifications modified and/or waived) by the County, and only to the

extent amended by the County, this document (all information, terms and conditions,

requirements, specifications, and addendum/addenda) shall prevail. If amended, said

document as amended shall prevail.

i. Award of a bid shall not be construed as approval, by the County, for the awardee to

deviate from this document; regardless of whether said deviation(s) is stated in the

bidder's attachment(s) to its bid.

ii. Further, the County shall not be bound by the contents and language expressed in the

bidder's bid attachment(s) to its bid; including any attachment(s) submitted to the

bidder by manufacturers, sub-contractors, suppliers, and other parties.

6. Preparation of Bid Documents:

(R042208)

Bids must be submitted on the forms provided in the bid documents and prepared in the following

manner:

a. All bid forms shall be legibly completed using a permanent medium (e.g. ink, typewriter,

laser printer, etc.).

i. If the submittal of unit price(s) is a requirement, said unit price(s) shall prevail.

ii. All mathematical functions (extensions, additions, etc.) are subject to audit.

iii. In the event of a discrepancy between the price in words and that in figures, the lower

price shall be considered the price bid.

iv. Each price bid shall be expressed as a numerical dollar value; indicators such as ditto

marks, arrows, etc. are not acceptable.

b. All forms requiring the bidder’s signature shall be signed by the bidder or the bidder’s

authorized representative. Erasures and/or alterations shall be initialed by the individual

whose signature appears on the bid forms.

c. The bidder shall submit the bid in accordance with the bid documents and shall not make

any changes in the wording of the bid forms or make any stipulations or qualify the bid in

any manner.

d. Unless otherwise specified by Steuben County, all bids are required to be: FOB

Destination, freight allowed. Destination to be designated by the County.

e. All bids shall be firm for a period of forty-five (45) days from the bid opening date; during

which time the County shall render its decision.

7. Non-Collusive Bidding Clause and Certificate:

(R041811)

a. Clause –

January 29, 2026

Rev. 1/29/2026 - 2page 3

Clean & Inspect Landfill Leachate Holding Tanks and Lines

PW-26-001-B

“By submission of this bid, each bidder and each person signing on behalf of any bidder

certifies, and in the case of a joint bid, each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion,

consultation, communication or agreement, for the purpose of restricting

competition, as to any matter relating to such prices with any other bidder or

with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this

bid have not been knowingly disclosed by the bidder and will not knowingly

be disclosed by the bidder prior to opening, directly or indirectly, to any other

bidder or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other

person, partnership or corporation to submit or not to submit a bid for the

purpose of restricting competition.”

b. The bidder shall submit a signed and dated Non-Collusive Bidding Certificate with its bid.

Said certificate is mandated by Section 103-d of the General Municipal Law. Reference the

“NON-COLLUSIVE BIDDING CERTIFICATE” form included in this bid document.

8. Hold Harmless Clause and Form:

(R042808)

a. Clause –

“HOLD HARMLESS. The Agent shall at all times defend, indemnify and hold harmless

the County of Steuben and its employees from any and all claims, damages or judgments or for

the defense or payment thereof, based on any claim, action or cause of action whatsoever,

including any action for libel, slander, or personal injury, or any affiliated claims, by reason

of any act or failure to properly act on the part of Agent and in particular as may arise from the

performance under this contract. Such obligation to the County shall not be construed to negate,

abridge or reduce other rights of indemnity which would otherwise exist. This provision shall

supersede any other provision in this Agreement deemed to be in conflict, unless specifically

stated otherwise. In the event of an injury by the subcontractor or its employees, they shall cause

notice to be served upon the County within twenty-four (24) hours of any such injury.”

b. The bidder shall submit a signed and dated Hold Harmless Clause form with its bid.

Reference the “HOLD HARMLESS CLAUSE” form included in this bid document.

9. Iranian Energy Sector Divestment Certification:

(05/31/12)

Contractor/proposer hereby represents that said contractor/proposer is in compliance with New

York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”.

a. By submission of this bid, each bidder and each person signing on behalf of any bidder

certifies

and in the case of a joint bid, each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not on the

list created pursuant to NYS Finance Law Section 165-a(3)(b).

b. The bidder shall submit a signed, notarized and dated Iranian Energy Sector Divestment

Certification with its bid.

Said certificate is mandated by Section 103-g of the General Municipal Law. Reference the

Iranian Energy Sector Divestment Certificate form included in this bid document.

10. Prevention of Sexual Harassment:

(R100920)

Contractor hereby represents that said contractor is in compliance with New York State Labor Law

Section 201-g entitled “Prevention of Sexual Harassment”.

January 29, 2026

Rev. 1/29/2026 - 2page 4

Clean & Inspect Landfill Leachate Holding Tanks and Lines

PW-26-001-B

The Agent offering to provide services pursuant to this contract, as a Consultant, joint venture

consultant, subcontractor, attests that its performance of the services outlined in this contract has a written

policy addressing sexual harassment prevention in the workplace and provides training, which meets the

New York State Department of Labor’s model policy and training standards, to all employees on an

annual basis.

Furthermore, by submission of this Expression of Interest procurement document, each

agent and each person signing on behalf of any agent certifies, and in the case of a joint submission each

party thereto certifies its own organization, under penalty of perjury, that the submitter has and has

implemented a written policy addressing sexual harassment prevention training to all of its employees.

Such policy shall at minimum meet the requirements of Section Two Hundred One – g of the New York

State Labor Law (NYS Labor Law §201-g).

11. Insurance:

(R041811)

a. This bid document includes an information sheet entitled: STEUBEN COUNTY

STANDARD INSURANCE REQUIREMENTS AND CERTIFICATE OF NYS

WORKER’S COMPENSATION INSURANCE COVERAGE. These requirements

establish the minimum insurance(s) which the awardee(s) shall have in effect prior to

entering into a contract to do business with Steuben County. Said insurance(s) are required

to remain in effect throughout the term of the contract(s). In the event that the awardee’s

insurance lapses during the term of the contract, the County reserves, as its right, the right

to cancel the awardee’s contract(s) and to purchase the contracted product(s)/service(s) on

the open market; with any increase in cost(s) to Steuben County being charged to the

awardee. Credit shall not be issued to the awardee where open market cost(s) to the

County are less than the cost(s) contracted with the awardee.

b. Additional Insured, Certificate Holder, and Bid Document Number -

i. Steuben County shall be named* as an “Additional Insured” in the contractor’s

policy for all intents and purposes of contract(s) issued as a result of an award of this

bid. *Note: “Additional Insured” shall read – Steuben County, 3 East Pulteney

Square, Bath, NY 14810; reference 9.b.iii, herein.

ii. “Certificate Holder” shall read – Steuben County, 3 East Pulteney Square, Bath,

NY 14810; reference 9.b.iii, herein.

iii. With regard to “Additional Insured” and “Certificate Holder”; unless specified to

the contrary herein, the following shall not be acceptable to Steuben County:

 Other designations such as “Steuben County Legislature”

 Specific departments (committees, sub-groups, etc.) such as “Department of

Public Works”

 Other entities (public or private) and named individuals such as “ABC”

Township, “XYZ” Corporation, “John and Mary Doe”, etc.

iv. The Bid Document Number and the Bid Title shall be referenced in the

“Description…” / “Additional Comments” section of the Certificate of Insurance

form.

c. Each awardee shall submit an original of its Certificate of Insurance and NYS Worker’s

Compensation Insurance Coverage form (which indicates the contractor’s compliance

with the above sections a. and b.) to the following: Steuben County Department of Public

Works, Attention: Debbie Mess, Senior Acct. Clerk Typist, 3 East Pulteney Square, Bath,

New York 14810 (607) 664-2460.

d. The Certificate of Insurance and NYS Worker’s Compensation Insurance Coverage

form must be approved by the County Risk Manager prior to the contractor’s acting on

and/or performing any of the obligations it incurred as a result of the award and/or contract.

January 29, 2026

Rev. 1/29/2026 - 2page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number:	PW-26-001-B
Bid Title:	Clean and Inspect Landfill Leachate Holding Tanks and Lines
Category:	Public Works Bids
Status:	Open

Clean and Inspect Landfill Leachate Holding Tanks and Lines

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