Classroom Supplies & Equipment Catalog Discount Bid
| Agency: | Osceola County School Board |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jun 26, 2025 |
| Due Date: | Aug 12, 2025 |
| Solicitation No: | SDOC-B-26-012-AR |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Osceola County School Board
Osceola County School Board
Status
Active
Active
Fiscal Year
2026
2026
Title
Classroom Supplies & Equipment Catalog Discount Bid
Classroom Supplies & Equipment Catalog Discount Bid
Type
Announcement
Announcement
Department
Purchasing, Contracts, Property Records and Warehouse
Purchasing, Contracts, Property Records and Warehouse
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL. This bid will be awarded to multiple vendors to fulfill the needs of classroom supplies and equipment District wide. Bids are being requested and will be evaluated on the basis of a minimum fixed discount from bidders’ most current catalog(s), CD(s), or printed price sheet(s) for classroom supplies and equipment in order to produce the lowest net cost for the District. Bidders shall provide a firm fixed discount that will be applied to all items in the vendor’s current catalog(s), CD(s), or printed price sheet(s). Unless a change is deemed in the best interest of the School District there shall not be any discount adjustments during the term of the bid. Discount provided on the bid submittal form shall remain firm throughout the term of the bid. Bidders are encouraged to consider this requirement when offering discounts on the bid submittal form. The intent of this bid is to establish a contract for a period of three (3) years from the date of award of the bid during which time the successful bidder shall guarantee firm discount prices for the item(s) awarded to him as specified in this bid.
2.01 CATALOG BID A. CATALOG WITH BID
All Bidders must submit a web site address or furnish an electronic price list to be used under this contract with their bid submittal. B. ELECTRONIC CATALOGS
Bidders with online catalogs will be required to create a Generic User Name and Password for the School District, when users are logged in they will have a shopping cart and be able to see and do the following: See Current Catalog Price (Indicate on the Price Sheet if your online catalog price is the Published Catalog Price or is your online catalog done in real time)
• See School District’s Discounted Price
• See Detailed Product Description
• Product Image (picture)
• Search by product number/catalog number
• Review items in shopping cart and update as needed
• Print out shopping cart for generating a purchase order and provide backup for A/P showing the price at the time of purchase if electronic catalog has real-time pricing
• Option to pay using a P-Card C. UPDATING OF CATALOGS
Bid pricing will be held to the current catalog in use by all schools and departments. Price increases will not be allowed until a new catalog has been approved by the designated buyer in the Purchasing Department. Once approved, it will be the awarded Bidder’s responsibility to distribute information of updates to each school and department utilizing this bid. Booklets and prices used to adjust catalog pricing will not be acceptable. As catalogs require updates, it is the awarded Bidder’s responsibility to have the following:
• Catalog updates must be approved by the designated buyer in the Purchasing Department before effective date and distribution to the rest of the schools/departments.
• Distribute catalog updates to all schools and departments with notice explaining new pricing, before effective date.
• Establish effective date with buyer after the requirements above have been met.
Any price discrepancies, which occur as a result of the awarded Bidder not following the above guidelines, must be honored by the awarded Bidder.
2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL. This bid will be awarded to multiple vendors to fulfill the needs of classroom supplies and equipment District wide. Bids are being requested and will be evaluated on the basis of a minimum fixed discount from bidders’ most current catalog(s), CD(s), or printed price sheet(s) for classroom supplies and equipment in order to produce the lowest net cost for the District. Bidders shall provide a firm fixed discount that will be applied to all items in the vendor’s current catalog(s), CD(s), or printed price sheet(s). Unless a change is deemed in the best interest of the School District there shall not be any discount adjustments during the term of the bid. Discount provided on the bid submittal form shall remain firm throughout the term of the bid. Bidders are encouraged to consider this requirement when offering discounts on the bid submittal form. The intent of this bid is to establish a contract for a period of three (3) years from the date of award of the bid during which time the successful bidder shall guarantee firm discount prices for the item(s) awarded to him as specified in this bid.
2.01 CATALOG BID A. CATALOG WITH BID
All Bidders must submit a web site address or furnish an electronic price list to be used under this contract with their bid submittal. B. ELECTRONIC CATALOGS
Bidders with online catalogs will be required to create a Generic User Name and Password for the School District, when users are logged in they will have a shopping cart and be able to see and do the following: See Current Catalog Price (Indicate on the Price Sheet if your online catalog price is the Published Catalog Price or is your online catalog done in real time)
• See School District’s Discounted Price
• See Detailed Product Description
• Product Image (picture)
• Search by product number/catalog number
• Review items in shopping cart and update as needed
• Print out shopping cart for generating a purchase order and provide backup for A/P showing the price at the time of purchase if electronic catalog has real-time pricing
• Option to pay using a P-Card C. UPDATING OF CATALOGS
Bid pricing will be held to the current catalog in use by all schools and departments. Price increases will not be allowed until a new catalog has been approved by the designated buyer in the Purchasing Department. Once approved, it will be the awarded Bidder’s responsibility to distribute information of updates to each school and department utilizing this bid. Booklets and prices used to adjust catalog pricing will not be acceptable. As catalogs require updates, it is the awarded Bidder’s responsibility to have the following:
• Catalog updates must be approved by the designated buyer in the Purchasing Department before effective date and distribution to the rest of the schools/departments.
• Distribute catalog updates to all schools and departments with notice explaining new pricing, before effective date.
• Establish effective date with buyer after the requirements above have been met.
Any price discrepancies, which occur as a result of the awarded Bidder not following the above guidelines, must be honored by the awarded Bidder.
Dates(All times are listed as
EST
)
Broadcast Date
6/26/2025 8:00 AM EST
6/26/2025 8:00 AM EST
Question End Date
7/23/2025 5:00 PM EST
7/23/2025 5:00 PM EST
Due Date
8/12/2025 2:00 PM EST
8/12/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 7/17/2025 | 9:00 AM | No |
Documents
Total: 9
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 5
| Question | Date Asked | Answer | Date Answered |
| If previously awarded under SDOC-25-B-005-AR are we required to re-submit under this bid? | 6/26/2025 8:20:00 AM | ||
| Are books, instructional materials, and supplemental instructional materials included in this RFP, or is this more for school supplies and equipment? | 6/26/2025 10:33:27 AM | ||
| Bid # SDOC-25-B-021-IL Office and Equipment Discount Off List was issued last fall and awarded in December for an initial 3 year term and an option for one 2 year renewal. This new bid that is due in August looks like the same exact bid. Just looking to clarify as to why it is being replaced already by this new bid if there`s still 2.5 years still left on the one referenced above. Is this the case or is this new one somehow different? Thank you. | 6/26/2025 10:37:10 AM | ||
| Does this Bid cover curriculum and professional development for teachers? | 6/26/2025 1:26:48 PM | ||
| Is it the intention to award to as many vendors as possible as has been done in the past for this bid since it`s just a % off list price bid for bookkeepers and others to utilize for competitive everyday pricing? | 6/26/2025 2:09:27 PM |
Commodity Codes
Total: 23
| Code | Description |
| [395-15] | Binders and Documentation Folders For Continuous Forms (Incl. Self-Mailers) |
| [525-10] | Binders, Covers, Jackets, Protectors, Sticks, etc. (For Books, Magazines, Newspapers, Pamphlets, Photographs, etc.) |
| [615-9] | Binders: Chain, Post, Prong, Ring, etc. |
| [616-9] | Binders: Chain, Post, Prong, Ring, etc. , Environmentally Certified Products |
| [208-43] | Educational: Foreign Languages, Math, Science, Social Studies, etc. |
| [209-44] | Educational: Foreign Languages, Math, Science, Social Studies, etc. |
| [803-20] | Group Auditory Systems, Language Laboratories, and Speech Training Equipment |
| [204-16] | Chips: Accelerator, Graphics, Math Co-Processor, Memory (RAM and ROM), Network, SIMMS, etc. |
| [206-17] | Chips: Accelerator, Graphics, Math Co-Processor, Memory (RAM and ROM), Network, etc. |
| [208-43] | Educational: Foreign Languages, Math, Science, Social Studies, etc. |
| [209-44] | Educational: Foreign Languages, Math, Science, Social Studies, etc. |
| [715-10] | Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, etc. |
| [208-59] | Library Information Management Software |
| [525-60] | Library Catalog Cards and Accessories: Cards, Guides, Protectors, Sorters, Trays, etc. |
| [525-65] | Library Forms, All Kinds: Circulation Record, Continuous, Strip, etc. |
| [525-70] | Library Labeling Supplies: Labels, Letters, Signals, etc. |
| [715-20] | Catalog Cards, Library of Congress Type and other Types |
| [832-44] | Tape, Labeling, Library Type |
| [785-53] | Educational Games and Toys, All Types (See 037-84; 208-47; 209-48; and 805-51 for other type games) Incl. Assembly Kits |
| [715-85] | Textbooks: Pre-Kindergarten thru 5th Grade (Includes Student and Teacher Editions) |
| [715-86] | Textbooks: 6th thru 8th Grade (Includes Student and Teacher Editions) |
| [715-87] | Textbooks: 9th thru 12th Grade (Includes Student and Teacher Editions) |
| [715-88] | Textbooks: College Level (Includes Student and Teacher Editions) |
Publications
Total: 0
| Publication | Date |
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See Also
Description Department / Buyer Solicitation Number / Type / Category Closing Date and
Palm Beach County
Bid Due: 5/16/2027
Description: PRE QUAL OF VENDORS FOR CLASSROOM SUPPLIES & EQUIPMENT Department: Purchasing Buyer:
Palm Beach County
Bid Due: 6/15/2028
Description: PRE QUAL OF VENDORS FOR CLASSROOM SUPPLIES & EQUIPMENT Department: Purchasing Buyer:
Palm Beach County
Bid Due: 5/16/2027
Description: PRE QUAL OF VENDORS FOR CLASSROOM SUPPLIES & EQUIPMENT Department: Purchasing Buyer:
Palm Beach County
Bid Due: 6/15/2028