Class S1 Periodicals

Agency:	Southwest Missouri State University
State:	Missouri
Type of Government:	State & Local
NAICS Category:	511120 - Periodical Publishers
Posted Date:	Mar 22, 2024
Due Date:	Apr 26, 2024
Solicitation No:	8269-26
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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The Board of Governors of Missouri State University

Office of Procurement Services

901 South National Avenue

Springfield, MO 65897

Telephone: 417.836.5260

REQUEST FOR PROPOSAL (RFP) 8269-26

March 22, 2024

Class S 1 Periodicals, Domestic Origin

Contract Period: July 1, 2024, through June 30, 2025

Plus Six University Optional One-Year Renewals

This document constitutes a request for SEALED responses from qualified contractors to

provide Class S1 Periodicals of Domestic Origin as specified herein, in accordance with

the requirements, terms, and conditions of this Solicitation. Send Response to: Office of

Procurement Services, MSU, 901 South National Avenue, Carrington Hall-Room 106,

Springfield, MO 65897 USA. E-mail or Fax Responses are NOT an acceptable

response to this Solicitation. Send by USPS, on or before 3:00 p.m. April 26, 2024.

Solicitations after that date and time will not be accepted.

Date and Time Returnable: 3:00 p.m. on Friday, April 26, 2024

Micki Melton E-mail: mickimelton@missouristate.edu Telephone: 417.836.6835

By signing below and submitting a response to this RFP, the Contractor agrees to furnish

items and/or services pursuant to all requirements and specifications contained in this

RFP, upon either the receipt of an authorized purchase order from Missouri State

University or receipt of a countersigned copy of the RFP.

Either occurrence shall be agreed by the parties as forming a binding contract pursuant

to the terms of the RFP set forth herein. The contractor agrees that subject to the terms

of this RFP, any exceptions to the RFP, or other changes could disqualify the Contractor

from consideration in the University’s final award.

Contractor Company Name

Date

Mailing Address

Telephone

City

State

Zip Code Facsimile

Contact Person(s)

E-Mail(s)

Printed Name

Authorized Signature

For University Use Only:

Accepted by the Missouri State University as Follows:

Printed Name & Title

Micki Melton, Buyer-Commodities

Procurement Services

Authorized Signature

Title

Contract Number:

Date

Page 1 of 39

RFP 8269-26 Class S1 Periodicals Domestic Origin

1.0 INTRODUCTION AND GENERAL INFORMATION

1. Introduction

This document constitutes a request for competitive, sealed proposals from qualified

Contractors to provide responses as specified herein for Missouri State University (also

referred to herein as the University) for the purpose of assisting the University with Class

S1 Periodicals, Domestic Origin in accordance with the terms and conditions set forth in

this Request for Proposal.

2. Organization

This document, referred to as a Request for Proposal (RFP), is divided into the following

parts:

Table of Contents

1.0 INTRODUCTION AND GENERAL INFORMATION .................................................................. 2

2.0 SCOPE OF WORK .................................................................................................................................... 4

3.0 PROPOSAL SUBMISSION INFORMATION.............................................................................. 15

4.0 PRICING PAGE......................................................................................................................................... 24

5.0 GENERAL TERMS AND CONDITIONS ...................................................................................... 28

6.0 AFFIDAVIT OF WORK AUTHORIZATION ................................................................................. 37

7.0 AFFIDAVIT FOR ANTI-DISCRIMINATION AGAINST ISRAEL ACT............................... 38

8.0 PERIODICALS CLASS S 1 DOMESTIC TITLES...................................................................... 39

LINK – Vendor Registration Form, Service Code SE251

https://apps.missouristate.edu/financialservices/Forms/APVendorRegForm.pdf.

3. Questions

It is the Contractor’s responsibility to ask questions, request changes or clarification, or

otherwise advise the Procurement Office if any language, specifications, or requirements

of the RFP/RFQ/RFI appear to inadvertently restrict or limit the requirements of the

RFP/RFQ/RFI to a single source.

RFP 8269-26 Class S1 Periodicals Domestic Origin

Any and all communication from bidders regarding the RFP/RFQ/RFI and the

procurement process must be directed to the Buyer identified on the first page of the

RFP/RFQ/RFI.

Contractors are assumed to understand the RFP/RFQ/RFI and to have accepted all terms

upon signature. Any questions regarding the RFP/RFQ/RFI must be submitted in writing.

Written questions should be directed to the Office of Procurement Services to the

attention of Micki Melton, mickimelton@missouristate.edu, and should be received no

later than Friday, April 05, 2024, at 3:00 p.m.

The University will review questions submitted by the Contractor and, determine whether

or not a response is warranted.

4. Timetable

For informational purposes only, Contractors are advised that the University anticipates

following the timetable set forth below with regard to this Request for Proposal:

Deadline for Questions

Deadline for RFP Response

Award Decision, Approximate

Friday, April 05,

Friday, April 26,

Wednesday, May 29,

2024

5. Right to Modify or Cancel

5.1 University’s Right to Modify or Cancel

The University reserves the right to officially modify or cancel the RFP/RFQ/RFI after

issuance. Contractors will be notified of any such modification or cancellation by the

issuance of an addendum from the University’s Office of Procurement Services.

5.2 Contractor May Modify or Withdraw a Submitted Bid Prior to the Proposed Close

Time.

The Contractor may modify or withdraw a submitted bid prior to the Proposed Close Date

and Time by providing the University with adequate notice. For purposes of withdrawing

or modifying a bid, adequate notice can be achieved in one of the following ways:

(1) By signed, written notice received by the University’s Office of Procurement Services

prior to the response close date or

(2) In person, notification by the Contractor or its authorized representative, provided

proper identification is presented before the proposal close date and time. Telephone

requests to withdraw or modify a response will not be honored. No withdrawal or

modification will be accepted following the proposed closure date.

RFP 8269-26 Class S1 Periodicals Domestic Origin

2.0 SCOPE OF WORK

1. General Project Requirements

The Contractor shall provide services for the Class S1 Periodicals, Domestic Origin, as

specified herein in accordance with the terms and conditions of this Request for Proposal.

1.1 Purpose of Procurement

The purpose of the Request for Proposal (RFP) is to solicit proposals from firms for

services for the Class S1 Periodicals, Domestic Origin.

1.2 Definitions

For the purposes of this Contract, the following terms have the following meaning:

1.2.1 Accessibility Standards

This means the following national and state-accepted accessibility standards, the MO ICT

Standards, the Web Content Accessibility Guidelines (WCAG) developed by the Web

Accessibility Initiative (WAI) of the Worldwide Web Consortium (WC3), Level A and AA,

and Appendixes A, B, and C of Section 508 and 255 Subparts to the Rehabilitation Act of

1973.

1.2.2 Information Communication Technology (ICT)

This means any information technology, equipment, or interconnected system or

subsystem of equipment for which the principal function is the creation, conversion,

duplication, automatic acquisition, storage, analysis, evaluation, manipulation,

management, movement, control, display, switching, interchange, transmission,

reception, or broadcast of data or information. For the purposes of this definition, ICT

includes Information Technology.

1.2.3 Information Technology (IT)

This means any electronic information equipment or interconnected system that is used

in the acquisition, storage, manipulation, management, movement, control, display,

switching, interchange, transmission, or reception of data or information, including audio,

graphics, and text.

1.2.4 Sandbox

This means a testing environment wherein the University may utilize the features of the

Service/Product for the purposes of testing the Service/Product for compliance with this

RFP/RFQ/RFI.

RFP 8269-26 Class S1 Periodicals Domestic Origin

1.3 Alternative Documentation

1.3.1 Master Service Agreement Usage

Do you have a Master Service Agreement, or another document typically distributed to

customers seeking to engage the Services/Product underlying your RFP/RFQ/RFI

response?

□ □ Yes or No

1.3.2 Master Service Agreement Provided if Applicable

If Yes, will you agree to provide the Services/Products pursuant to this RFP/RFQ/RFI and

the Contract Documents identified herein and not your Master Service Agreement?

□ □ Yes or No

1.3.3 Edits to Master Service Agreement

If No, will you accept edits to your Master Service Agreement including but not limited to

the incorporation of your Master Service Agreement into this RFP/RFQ/RFI.

□ □ Yes or No

1.3.4 Editable Version of Master Services Agreement

If Yes, please provide an editable version of the Master Services Agreement sufficient for

editing by the University.

1.4 Background

Missouri State University is a comprehensive institution offering undergraduate and

graduate programs, including a professional doctorate. The university educates students

to be global citizen scholars committed to public affairs.

With a system enrollment of 26,000+ students across three campuses, the University is

structured to address the special needs of the urban and rural populations it serves.

Missouri State University, Springfield is a selective admission, graduate-level teaching,

and research institution. Missouri State University, West Plains is an open admissions

campus serving seven counties in south-central Missouri. Missouri State University,

Mountain Grove serves Missouri’s fruit industry through the operation of the State Fruit

Experiment Station. The University’s Extended Campus provides a variety of

opportunities for study that align with the needs of today’s mobile students.

The University also operates additional facilities, such as the Darr Agricultural Center in

southwest Springfield, Jordan Valley Innovation Center in downtown Springfield, Bull

Shoals Field Station near Forsyth, Baker’s Acres and Observatory near Marshfield,

Missouri State University Graduate Center in Joplin, and a branch campus at Liaoning

Solicitation Number	Posted Date	Return Date	Description	Buyer Name
8269-26	03-22-24	04-26-24	Class S1 Periodicals

Class S1 Periodicals

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