CK Pre-Made Ready to Cook Pizza 2026-2027 Bid Proposal

BOARD OF EDUCATION
UTICA CITY SCHOOL DISTRICT
ADMINISTRATION BUILDING
929 YORK STREET
UTICA, NEW YORK 13502

SPECIFICATIONS AND BID PROPOSAL FORMS FOR THE PURCHASE
OF PRE-MADE READY TO COOK PIZZA
FOR USE AT THE DEPARTMENT OF FOOD SERVICES
FOR THE PERIOD OF JULY 1, 2026, THROUGH JUNE 30, 2027

Bid #021

Bids will be accepted until 11:00 a.m. May 15, 2026

Dated: April 29, 2026

LEGAL NOTICE

The Board of Education of the Utica City School District invites proposals on the forms p
PRE-MADE READY TO COOK PIZZA

Proposals must be delivered to the office of the Purchasing Agent of the Utica City School
District, Administration Building, 929 York Street, Utica, New York prior to 11:00 a.m. on
May 15, 2026, at which time they will be publicly opened and read. Proposals are to be
based on specifications entitled "Specifications and Bid Proposal Form for the Purchase of
Pre-Made Ready to Cook Pizza for Use at the Department of Food Services for the 2026-
2027 School Year' copies of which, together with bid forms, are on file and may be secured
at the Office of the Purchasing Agent of the Utica City School District, Administration
Building, 929 York Street, Utica, New York. Bid documents also may be obtained digitally
in PDF format. Request documents via email to Mike Ferraro at mferraro@uticaschools.org

Proposals signed by bidders shall be enclosed in a sealed envelope, addressed to Ms.
Heather Mowat, Deputy Purchasing Agent and marked in red in the lower, left-hand corner.

PRE-MADE READY TO COOK PIZZA

Before submitting their proposals, bidders shall examine the specifications as contained
herein and base their bid upon these specifications. The Board of Education reserves the
right to reject any one or all items on the bid and to decrease or increase the quantities
specified herein. In cases where the Utica City School District receives two or more identical
bids, the school district reserves the right to accept one bid only on the basis of a random
selection process.

The successful bidder must execute a satisfactory contract, guaranteeing the faithful
fulfillment of the terms of the contract.

BOARD OF EDUCATION
UTICA CITY SCHOOL DISTRICT

Heather Mowat, Deputy Purchasing Agent

GENERAL SPECIFICATIONS
LAWS:
All supplies furnished under this specification shall comply in all respects to the standards
and regulations established by federal and New York State laws, including the federal Pure
Food and Drug Act and subsequent decisions of the U.S. Department of Agriculture.

PRICE:

All prices quoted shall include transportation and delivery charges fully prepaid by
contractor, FOB Central Kitchen. All prices must remain in effect from July 1, 2026, through
June 30, 2027.

INSPECTION:

The Board of Education, a duly appointed agent, or any properly authorized representative
of the N.Y.S. Department of Health or a local health department shall have the right to
inspect the premises, facilities, and methods on or by which such baking products are
handled, and may take or cause to be made standard testing for bacteria count for the
purpose of determining whether or not the Contract is being properly executed.

METHOD OF AWARD:

The Bid will be awarded to the lowest Responsive and Responsible Bidder meeting the
specifications or providing acceptable deviation. The Board of Education reserves the right
to award this bid as a whole or split between vendors or in its discretion, reject all bids,
and re-advertise in the manner provided by Section 103 of the General Municipal Law. In
cases where the Utica City School District receives two or more identical bids, the School
District reserves the right to accept one bid only on the basis of a random selection process.
Bidder must meet all specifications in order to be awarded this bid.

The award of the bid shall not be construed as a purchase. The Contractor(s) shall await
the receipt of a Purchase Order from the buyer(s) before preparing shipments.

QUANTITIES:
Quantities listed are estimates only. Listed quantities are based on the item specification.
Quantities increased or decreased are to be furnished at the Contract price.

PACKAGING:
Packaging and subsequent labeling shall comply with all respects to rules and regulations
set forth by the N.Y.S. Department of Agriculture and Markets.

BILLING:

All Bid prices must include all charges and costs related to delivering the order to the address
indicated on the purchase orders. If unauthorized charges appear on invoices and are not
corrected to the satisfaction of the UCSD, the Contractor will be deemed to be not in
compliance and in breach of the Contract. The Contract may be terminated. Further, the
Contractor may be disqualified from participating in the bidding program thereafter. Delivery
receipt shall accompany daily deliveries. Alll billing is to be done weekly.

DELIVERY:

All deliveries shall be made between 7:00 a.m. and 3:30 p.m. on Monday through Thursday,
as ordered, to the Central Kitchen, 400 Elizabeth Street, Utica, New York. Delivery
schedules and times for delivery will be worked out by the successful Bidder and the Director
of Food Services.

Delivery or packing slips must accompany every delivery and be clearly marked with
quantity, unit price, extended price and total.

CERTIFY USDA REGULATORY STANDARDS ARE MET:

Utica City School District is required to comply with USDA regulations concerning the
nutritional content of all foods served to students, and any changes or amendments to those
regulations whenever they become effective. Therefore, every Bidder must certify to the Utica
City School District that each product offered for purchase meets the USDA regulatory
standards currently in effect along with its Bid, or the Bid will not be considered complete.
During the term of the Agreement, the Contractor shall provide, upon request and for each
substitute product whenever an item is replaced, a certification that any or all of the products
meet the USDA regulatory standards then in effect. At any time during the Contract in the
event that a product item is determined to not be in compliance with applicable USDA
regulations, whether such determination is made by the Contractor of the Utica City School
District, a substitute product which meets all applicable regulatory standards shall be
substituted at the same Contract price. If the substitute product cost is different than the item
replaced, the Contractor may apply to Utica City School District for an adjustment in price for
the substitute product item. Utica City School District reserves the right, in its sole discretion,
to determine whether a proposed substitute product is acceptable.

The Utica City School District Board of Education reserves the right to correct or revise
The specifications to meet the industry standards for the product may be required.

SAMPLE:

The Director of Food Services requests a representative sample of all items quoted one
week (seven calendar days) prior to the award. The Utica City School District may take
such a sample at regular intervals during the Contract. Failure to supply the samples will
mean rejection of the bid. If the samples do not meet the specifications, the Utica City
School District may reject the bid, or if the award has been made, cancel the Contract and
hold the Bidder responsible for any damage thereunder.

BUY AMERICAN PROVISION:

The Utica City School District to the maximum extent possible will purchase domestic
commodities or products for use in the National School Lunch Program and the School
Breakfast Program. We require suppliers certify product(s) are processed in the U.S. and
certify the percentage of U.S. content by weight or volume. Therefore, over 51% of the final
processed product (by weight or volume) must consist of agricultural commodities that were
grown domestically. Thus, for foods that are unprocessed, agricultural commodities must be
domestic. For foods that are processed, they must be processed domestically using
domestic agricultural food components that are comprised of over 51% domestically grown
items, by weight or volume as determined by the School Food Authority. Vendors should
make every effort to bid items that meet this requirement. Any item that does not meet this
criterion should be so noted on the bid.

PERFORMANCE:
The Utica City School District reserves the right to cancel the Contract for unsatisfactory
performance or quality of product or packaging upon thirty (30) days written notice to vendor.

NON-DISCRIMINATION:

The Contractor agrees that, in selecting its employees to perform the tasks and services
contained in this Agreement, it will not discriminate on the grounds of race, color, religion,
gender or national origin, physical handicaps or other physical limitations. The Contractor
further agrees that it will make reasonable accommodation to the known physical or mental
limitations of qualified disabled applicants and/or employees and will document any specific
reasonable accommodation requested, made, or denied, with the basis for such denial. The
Bidder further agrees and warrants that he/she will be in compliance with all civil rights
requirements promulgated by Congress, the State of New York and the State in which the
producing plant(s) is located.

PRE-MADE READY TO COOK PIZZA
BID FORM TABLE FOR THE 2026-2027 SCHOOL YEAR
EACH BIDDER MUST COMPLETE THIS TABLE AND SUBMIT WITH THE BID

Item Description Price Price
Per Per
Pizza Slice

| 16" Round-Pizza
| 1" Thick, 22 Ounces
| 51% Whole Grain
10 Ounces of Sauce
1 Pound of Whole Milk Mozzarella
Cheese
18x26 Full Sheet -Pizza**
| 1% "Thick, 44 Ounces
| 51 % Whole Grain
40 Ounces of Sauce
3 Pounds of Whole Milk Mozzarella
Cheese

| 18x26 Full Sheet -Tomato Pie**
| 1% "Thick, 44 Ounces

51 % Whole Grain

40 Ounces of Sweet Sauce

1 Pound of Parmesan Cheese

16" Round- Plain Pizza Shell
1% "Thick, 18Ounces
51 % Whole Grain

Estimated Total Cost
Quantity of Usable
Rounds / Sheets

30,000

8,000

500

500

*"Prepared Sheet pizzas are placed on sheet pans and sent on racks, covered, wrapped with

cellophane and ready to cook.

UTICA CITY SCHOOL DISTRICT
UTICA, NEW YORK

TITLE & DATE OF SPECIFICATION:

DATE OF PROPOSAL:

NON-COLLUSION BIDDING CERTIFICATION

By submission of this bid or proposal, the bidder and each person signing on behalf of the bidder or
bidders, subject to the terms of Section 103-d of the General Municipal Law amended by Chapter
675 of the Laws of 1966 certifies that:

a. The prices in this bid have been arrived at independently without collusion,
consultation, communication, or agreement for the purpose of restricting
competition, as to any matter relating to such prices with any other bidder or with
any competitor.

b. Unless otherwise required by Law, the prices that have been quoted in this bid
have not been knowingly disclosed by the bidder and are not knowingly being
disclosed by the bidder, prior to opening, directly or indirectly, to any other bidder
or to any competitor.

c. No attempt has been made or is to be made by the bidder to induce any other
person, partnership, or corporation to submit or not to submit a bid for the purpose
of restricting competition.

d. The person signing this bid or proposal certifies that he has fully informed himself
regarding the accuracy of the statement contained in the certification, and under
the penalties of perjury, affirms the truth thereof, such penalties being applicable to
the bidder as well as the person signing in its behalf.

e. Iran Divestment Act: By submission of this bid, each bidder and each person
signing on behalf of any bidder certifies, and in the case of a joint bid, each party
thereto certifies as to its own organization under penalty of perjury, that to the
best of its knowledge and belief that each bidder is not on the list created pursuant
to paragraph (b) of subdivision 3 of section 165-a of the state finance law.

SIGNATURE:
TITLE:

LEGAL ADDRESS:.
DATE:

This non-collusion form must be completed, signed, and included with your Bid

BID PROPOSAL FOR PRE-MADE READY TO COOK PIZZA

TO: The Board of Education of the Utica City School District, Utica, New York
The undersigned, having examined the specifications, including the advertisement for bids and the general
conditions and specifications dated April 24, 2026 and on file in the office of the Purchasing Agent of the Utica

City School District, 929 York Street, Utica, New York, hereby proposes to furnish the items in the appropriate
quantities listed on the bid form table for the services for the period of July 1, 2026 through June 30, 2027.

Please fill in the bid table on page 5 and put the total bid price below:

Total Bid Price $

Dollars and Dollars

The Board of Education reserves the right to reject any or all bids and reduce or increase the quantity specified
herein.

FIRM NAME
PRINT NAME

SIGNATURE TITLE

FIRM ADDRESS

DATE TELEPHONE

PLEASE RETURN THIS ENTIRE BID PACKAGE WITH YOUR BID.

UTICA CITY SCHOOL DISTRICT

PROPOSER'S CERTIFICATION OF COMPLIANCE WITH IRAN
DIVESTMENT ACT OF 2012

In accordance with General Municipal Law Section 103-g, which generally prohibits the School
District from entering into contracts with persons engaged in investment activities in the energy
sector of Iran, the bidder/proposer submits the following certification:

[Please Check One]
Proposer's Certification

By submission of this bid or proposal, each bidder/proposer and each person signing on
behalf of any bidder/proposer certifies, and in the case of a joint bid each party thereto certifies
as to its own organization, under penalty of perjury, that to the best of its knowledge and belief,
that each bidder/proposer is not on the list created by the Office of General Services (OGS)
pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State Finance Law

| am unable to certify that my name and the name of the bidder/proposer does not appear
on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State Finance
Law. | have attached a signed statement setting forth in detail why | cannot so certify.

Dated:

Name of Bidder/Proposer

Signature of Authorized Official

Printed or Typed Name of Official and Title

Sworn to before me this

day of, , 20.

Notary Public