CK Equipment Repair Services Bid 2026-2027

Agency:	Utica City School District
State:	New York
Type of Government:	State & Local
NAICS Category:	811219 - Other Electronic and Precision Equipment Repair and Maintenance 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Apr 20, 2026
Due Date:	May 8, 2026
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UTICA CITY SCHOOL DISTRICT

BOARD OF EDUCATION

ADMINISTRATION BUILDING

929 YORK STREET

UTICA, NEW YORK, 13502

SPECIFICATIONS AND BID PROPOSAL FORM FOR

EQUIPMENT REPAIR SERVICES AS NEEDED FOR THE PERIOD

JULY 1, 2026 THROUGH JUNE 30, 2027

BID # 015

Bids will be accepted until 11:00 a.m. on May 8, 2026

Dated: April 20, 2026

LEGAL NOTICE

The Board of Education of the Utica City School District invites proposals based on the

Specifications and Bid Proposal Form provided for:

EQUIPMENT REPAIR SERVICES

Proposals must be delivered to the office of the Purchasing Agent of the Utica City

School District, Administration Building, 929 York Street, Utica, New York; prior to 11:00

a.m. on May 8, 2026 at which time they will be publicly opened and read. The

proposals are to be based on the specifications listed below as needed for the period

July 1, 2026 through June 30, 2027, copies of which together with bid forms are on file

and may be secured at the office of the Purchasing Agent of the Utica City School

District, Administration Building, 929 York Street, Utica, New York. Bid documents also

may be obtained digitally in PDF format. Request documents via email to Mike Ferraro

at mferraro@uticaschools.org.

Proposals signed by bidders shall be enclosed in a sealed envelope, addressed to Ms.

Heather Mowat, Deputy Purchasing Agent, and marked in red in the lower, left-hand

corner.

EQUIPMENT REPAIR SERVICES

Before submitting their proposals, bidders shall examine the specifications as contained

herein and base their bids upon these specifications. The Board of Education reserves

the right to reject any or all bids or to award all or any part of the bid. In cases where

the Utica City School District receives two or more identical bids, the School District

reserves the right to accept one bid only on the basis of a random selection process.

The successful bidder must promptly execute a satisfactory contract, guaranteeing the

faithful fulfillment of the terms of the contract. The successful bidder is required to

produce a performance bond made out to the Utica City School District.

BOARD OF EDUCATION OF THE

UTICA CITY SCHOOL DISTRICT

_______________________________

Heather Mowat, Deputy Purchasing Agent

GENERAL REQUIREMENTS

1. The Purchasing Agent of the Utica City School District shall have full power and

authority to reject any and all materials furnished that are not in strict conformity

with the requirements of these specifications and shall not be liable for payment

for such items.

2. Proposals MUST be enclosed in a sealed envelope, addressed to Ms. Heather

Mowat, Deputy Purchasing Agent, Utica City School District, 929 York Street,

Utica, New York 13502, and marked in red in the lower, left-hand corner of the

envelope: EQUIPMENT REPAIR SERVICES & must be received by 11:00 a.m. on

May 8, 2026.

3. Whether sent by mail or any other means, the bidder assumes responsibility for

having his/her bid received by the district by the appointed time. Any bids

received after the time and date herein designated will be returned to the bidder

unopened.

4. Prices must remain in effect for the period of July 1, 2026 through June 30, 2027.

5. In cases where the district receives two or more identical bids, the district reserves

the right to accept one bid only on the basis of a random selection process, i.e.,

toss of a coin. Bidder must meet all specifications in order to be awarded this bid.

All bids shall be deemed final, conclusive and irrevocable, and no bid shall be

subject to correction or amendment for any error or miscalculation.

6. The contractor agrees that, in selecting its employees to perform the tasks and

services contained in this agreement, it will not discriminate on the basis of race,

physical handicaps, or other physical limitations. The contractor further agrees

that it will make reasonable accommodations to the known physical or mental

limitations of any qualified disabled applicant and/or employee and will document

any specific, reasonable accommodation requested, made, or denied and the

basis for such denial.

7. Faxed proposals are unacceptable.

8. Please return this entire bid package with your proposal.

9. These instructions and general requirements are to be considered an integral part

of all proposals.

10. Please contact Mr. Michael Ferraro, Director of Facilities, Planning & Development

at (315) 792-2231 with any questions.

11. No charge will be allowed for cases, boxes, carboys, bottles, etc. nor for freight

expenses expressage or returned to the bidder or contractor and none will be paid

for by the Board of Education. Such empty cases, boxes, etc. shall be removed by

GENERAL REQUIREMENTS

the contractor.

12. Simultaneously with his delivery of the executed contract, the successful bidder

must deliver to the Board of Education an executed performance bond and an

executed payment bond in the amount of One Hundred percent of the accepted

bid for faithful performance of the terms, covenants and conditions of the contract,

for the full payment of all persons performing labor or furnishing materials and

equipment in connection therewith and the full payment of all sub-contracts. The

period of coverage of the Performance Bond shall be to the date of the acceptance

of materials, equipment, and/or services as completed by the Board of Education

of the materials, equipment, and/or services rendered. The form of such

performance bond, payment bond and the sufficiency of the sureties shall be as

hereinafter set forth. The contractor shall pay the premium on all bonds.

13. In contracts and/or purchase orders involving the installation of any materials and

or equipment, and in contracts and/or purchase orders arrived at through

competitive bidding for the provision of any service, including building demolition,

the successful bidder shall take out and maintain until the accepted completion of

the work, Worker’s Compensation Insurance for all of his employees on the site of

the project, and in case any work is sublet, the successful bidder shall require the

sub-contractor similarly to provide Worker's Compensation for all of the latter's

employees so as to keep the Board of Education free from blame in one, any

and/or series of occurrences involving sickness and/or personal injury.

14. In contracts and/or purchase orders involving the installation of any materials

and/or equipment, and in contracts and/or purchase orders arrived at through

competitive bidding for the provision of any service, including building demolition,

the successful bidder shall take out and maintain until the accepted completion of

the work, Public Liability and Property Damage Insurance as shall protect him, and

any sub-contractor performing work covered by these specifications and the Board

of Education, from claims for damages from personal injury, including accidental

death, as well as from claims resulting for property damage which may arise from

any operation in connection with these specifications, whether such operation be

by himself, any sub-contractor or by anyone directly or indirectly employed by

them. Public Liability Insurance shall be in an amount not less than $500,00.00 for

injuries, and subject to the same limit including wrongful death, to any one person

for each person in an amount less than $1,000,000.00 on account of one accident.

Property Damage Insurance is to be in an amount not less than $300,000.00 for

damages on account of all accidents. Such insurance shall be so written to

indemnify and save the owner harmless from liability upon any and all claims for

damages on account of such injuries to persons or damage to property or on

account of any negligence, fault or default of the contractor, whether such

damages or injuries be attributable to the negligence of the owner, the contractor,

or any sub-contractor, the employees of either or otherwise. The liability of the

contractor is absolute and is not dependent

GENERAL REQUIREMENTS

upon any question of negligence on his part. Certificates of Insurance on the

foregoing will be required from the successful bidder before work is commenced.

15. Where installation of any material and/or equipment is called for, the bidder shall

have had at least two years of experience in the type of installation specified and

shall submit proof by reference to similar installations he has made.

16. The Utica City School District has an interest therein or in the supplies to which it

relates, or any portion of the profits thereof.

17. At the time of the opening of the bids, each bidder will be presumed to have

inspected the site and to have examined and to be thoroughly familiar with the

drawings, general requirements, and specifications, including all addenda thereto.

The failure and/or omission of any bidder to receive or examine any drawings,

forms, instructions, or documents, shall in no way relieve such bidder from any

obligation in respect to his bid.

18. Each bidder is required to complete and include the Non-Collusive Bidding

Certification contained herein. Each bidder must state that their proposal, bid,

and/or quotation is made without any connection with any other person or firm

making any proposal, bid, and/or quotation for the materials and/or installation

listed. Each bidder must also state that no officer or member of the Utica City

School District Board of Education directly or indirectly has an interest therein or in

the supplies to which it relates, or any portion of the profits thereof.

19. The Board of Education reserves the right to accept this bid by item or as a whole,

or, in its discretion, reject all bids and re-advertise in the manner provided by

Section 103 of the General Municipal Law.

20. Any persons employed by the contractor or any sub-contractor shall be paid at a

rate not less than the prevailing wage established by the New York State

Department of Labor for the appropriate trade(s) for the period of time involved.

21. The contractor shall furnish, deliver, and install completely, unless otherwise noted,

materials and equipment described in the specifications, with all appurtenances,

parts or accessories not specifically mentioned in the articles described but

necessary to render the equipment complete and ready for operation. All these

parts and/or accessories shall be included in the bid price.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

CK Equipment Repair Services Bid 2026-2027

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