Civil Engineer

Agency:	City of Nixa
State:	Missouri
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Oct 3, 2023
Due Date:	Oct 26, 2023
Solicitation No:	RFQ-040-2023/PW
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Information

Type	Request for Qualifications
Status	Issued
Number	RFQ-040-2023/PW (Civil Engineer)
Issue Date & Time	10/3/2023 10:00:01 AM (CT)
Close Date & Time	10/26/2023 10:00:00 AM (CT)
Notes	The City of Nixa is issuing a Request for Qualifications for Civil Engineering Services. The City highly encourages electronic submissions via this online bidding system as it expedites the process and helps to alleviate errors. Paper bids will still be accepted, if needed. All bid content must be in a sealed envelope. Bids must be delivered by the stated close date and time. NO EMAILED OR FAXED bids will be accepted. Public unsealing of bid responses will take place at: City of Nixa Purchasing 715 W. Mt. Vernon St. Nixa, MO 65714 Please submit questions regarding this bid under the "Questions" tab. Or, questions may be submitted in writing to the Purchasing Manager, Stephanie Ewing at sewing@nixa.com . The City of Nixa reserves the right to accept or refuse any or all bids.

Contact Information

Name	Stephanie Ewing
Address	715 W. Mt. Vernon St. PO Box 395 Nixa, MO 65714 USA
Phone	(417) 449-0555
Fax
Email	sewing@nixa.com

Attachment Preview

RFQ-040-2023/PW

Civil Engineer

Issue Date: 10/3/2023

Questions Deadline: 10/20/2023 12:00 PM (CT)

Response Deadline: 10/26/2023 10:00 AM (CT)

Contact Information

Contact: Stephanie Ewing

Address: Purchasing

715 W. Mt. Vernon St.

PO Box 395

Nixa, MO 65714

Phone: (417) 449-0555

Email: sewing@nixa.com

Page 1 of 7 pages

Deadline: 10/26/2023 10:00 AM (CT)

RFQ-040-2023/PW

Event Information

Number:

RFQ-040-2023/PW

Title:

Civil Engineer

Type:

Request for Qualifications

Issue Date:

10/3/2023

Question Deadline: 10/20/2023 12:00 PM (CT)

Response Deadline: 10/26/2023 10:00 AM (CT)

Notes:

The City of Nixa is issuing a Request for Qualifications for Civil Engineering

Services.

The City highly encourages electronic submissions via this online bidding system as

it expedites the process and helps to alleviate errors.

Paper bids will still be accepted, if needed. All bid content must be in a sealed

envelope. Bids must be delivered by the stated close date and time. NO EMAILED

OR FAXED bids will be accepted.

Public unsealing of bid responses will take place at:

City of Nixa

Purchasing

715 W. Mt. Vernon St.

Nixa, MO 65714

Please submit questions regarding this bid under the "Questions" tab. Or, questions

may be submitted in writing to the Purchasing Manager, Stephanie Ewing at

sewing@nixa.com.

The City of Nixa reserves the right to accept or refuse any or all bids.

Ship To Information

Contact: Doug Colvin

Address: Public Works

1111 W Kathryn St

Nixa, MO 65714-7510

Phone: (417) 725-2353

Email: dcolvin@nixa.com

Bid Attachments

Contract for Services_Final 2023.pdf

Contract for Services

Affidavit of Business Entity.pdf

E-Verify

Billing Information

Contact: Accounts Payable

Address: Finance

City Hall

715 W. Mt. Vernon St.

PO Box 395

Nixa, MO 65714

Phone: (417) 725-3785

Email: accountspayable@nixa.com

View Online

Page 2 of 7 pages

Deadline: 10/26/2023 10:00 AM (CT)

RFQ-040-2023/PW

Terms_and_Conditions-Formal.pdf

Terms and Conditions

No Bid Response Form.pdf

No Bid Response Form

Vendor Application.pdf

Vendor Application Form

W-9.pdf

W-9

View Online

Requested Attachments

RFQ Proposal

(Attachment required)

Please download the "RFQ Proposal Form";, located on the Attachment tab. Complete the document and upload it

here.

Other Attachment

If you have additional documentation you wish to provide, please upload it here. File size limitation is 250MB. If your

files are larger than the limitation, a zip file containing the documents can also be uploaded.

Vendor Application Form/W-9

Please download the "Vendor Application and W-9 forms", located on the Attachment tab. Complete the document and

upload it here.

No Response Form

Please download the "No Response Form", located on the Attachment tab. Complete the document and upload it

here.

E-Verify

(Attachment required)

Please download the "Affidavit of Business Entity", located on the Attachment tab. Complete the document and upload

it here.

Bid Attributes

1 Introduction

There are attributes, including this one, associated with this proposal. Some are notes and require no response,

but most have a required response. **Please select each page on the right-hand side of the blue bar below (at the

bottom of this list of attributes) in order to view the next page of Bid Attributes, if applicable**

2 Attachments Required

Be sure to upload all required documents and forms to the "Response Attachments" Tab.

3 Bid Response Opening

Any bid response received later than the specified time shall be disqualified.

Questions pertaining to the bid proposal should be addressed in the Questions Tab or directly to the Purchasing

Department at 417.449.0555.

If the City of Nixa office where bids/proposals are to be submitted is closed due to inclement weather, natural

disaster, or for any other cause including if the electronic bid system is unavailable on the due date, the deadline

for submission shall be extended until the next City calendar business day, unless the bidder is otherwise notified.

The time of day for submission shall remain the same.

Page 3 of 7 pages

Deadline: 10/26/2023 10:00 AM (CT)

RFQ-040-2023/PW

4 Section 2

PROPOSAL REQUIREMENTS

The following items require an answer

5 Purpose and Scope

The City desires to retain a firm and/or individual to provide Professional Consultant Services to the City of Nixa,

Public Works and Planning and Development Department in all facets of Surveying, Water and Sewer System’s

planning, operation and maintenance and other general Civil Engineering services.

6 Qualifications

RFQ responses on qualifications shall be no longer than 20 pages total.

Information submitted in responding to the RFQ shall include:

a. Firm Name and contact individual’s name, mailing address, telephone numbers and email address;

b. Year established and former firm name if applicable;

c. Types of services for which firm/individual is qualified to perform;

d. Names of key personnel with experience of each and length of time employed with the firm or organization;

e. Number of staff available for assignment;

f. Outside consultants and associates usually retained;

g. Data and information gathering methods; Evaluation techniques;

h. Methods used for involving City staff and public on key projects;

i. Methods for tracking and reporting progress on projects;

7 RFQ Submittal

Please upload your RFQ response in the "Response Attachments" tab.

File size limitation is 250MB. If your files are larger than the limitation, a zip file containing the documents can also

be uploaded.

I acknowledge.

(Required: Check if applicable)

8 Contract for Services

Download the Contract, located on the "Attachments" tab. Thoroughly review and indicate below.

If you have any changes to the Contract agreement, please address this and upload into the Response

Attachments.

This will not be a guarantee the City will agree to those changes, but will be considered.

I have downloaded, read and understand.

(Required: Check if applicable)

9 Contract Term

The City of Nixa’s contract award of a Professional Consulting Service shall be for a period of three (3) years. The

agreement may be extended for two (2) additional years on an annual basis. Upon expiration, the City shall re-solicit

the professional consulting service.

For the duration of the contract, there will be a yearly escalation/de-escalation in the renewable terms for the

pricing schedule. At no such time shall the yearly escalation terms for pricing exceed a 5% increase.

1 Evaluation of Qualifications

0 All bid proposals will be evaluated and ranked on the following criteria:

Qualification specification compliance

Functionality to the particular department that professional consulting services are requested.

Knowledge of applicable City of Nixa operations, procedures, and system.

References

Page 4 of 7 pages

Deadline: 10/26/2023 10:00 AM (CT)

RFQ-040-2023/PW

1 General Terms and Conditions

1 Download the General Terms and Conditions, located on the "Attachments" tab. Thoroughly review and indicate

below.

I have downloaded, read and agree.

(Required: Check if applicable)

1 Deviations and Exceptions

2 If your company intends to deviate from the Specifications listed in the attached documents, all such deviations and

exceptions must be listed here, with complete and detailed conditions and information included. The City will

consider any deviations or exceptions in its bid award decisions. The City reserves the right to accept or reject any

proposals based upon any deviations indicated below. If none, please enter N/A (Not Applicable).

(Required: Maximum 4000 characters allowed)

1 Affidavit of Business Entity

3 By marking the checkbox, I acknowledge that my company participates in the E-Verify system and can provide

documentation.

I agree.

(Required: Check if applicable)

1 Anti-Collusion Statement

4 By offering a submission to this Bid, the bidder certifies the bidder has not divulged, discussed, or compared the Bid

with other bidders and has not colluded with any other bidder or parties whatsoever. The bidder also certifies, and

in the case of a joint Bid, each party thereto certifies as to their own organization, that in connection with this Bid:

Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or

agreement for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with

any other bidder or with any competitor.

Any prices and/or cost data for this Bid have not knowingly been disclosed by the bidder and will not knowingly be

disclosed by the bidder prior to the scheduled opening directly or indirectly to any other bidder or to any

competitor.

No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to

submit a Bid for the purpose of restricting competition.

The only person or persons interested in this Bid, principal or principals are named therein and that no person

other than therein mentioned has any interest in this Bid or in the contract to be entered into.

No person or agency has been employed or retained to solicit or secure the contract upon an agreement or

understanding for a commission, percentage, brokerage, or contingent fee exempting bona fide employees or

established commercial agencies maintained by the Purchaser for the purpose of doing business.

I affirm that I am duly authorized to execute this contract; that this company, corporation, firm, partnership or

individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices,

terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to

any other person engaged in this type of business prior to the official opening of this bid.

I agree.

(Required: Check if applicable)

Page 5 of 7 pages

Deadline: 10/26/2023 10:00 AM (CT)

RFQ-040-2023/PW

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Civil Engineer

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