Civic Annex Condenser Replacement

NOTICE INVITING BIDS
1. Project Title: Civic Annex Condenser Replacement Project, Specification No. PW 26-
112
2. Bid Submission. The City of Oxnard, California ("City"), will receive bids for the above
referenced project via electronic submission on the City's PlanetBids electronic bidding portal
site: https://vendors.planetbids.com/portal/69575/portal-home until 2:00 p.m. on
AUGUST 11, 2026. Bids will be opened and posted online via the PlanetBids portal site
Submissions tab immediately thereafter.
3. Contract Documents. Prospective Bidders may obtain bid documents through the
City's electronic bidding portal located at PlanetBids at the link listed here
https://vendors.planetbids.com/portal/69575/portal-home.
4. Scope of Work. As more specifically described in the Bid Package, the Project includes
furnishing all necessary labor, materials, equipment and other incidental and appurtenant
Work to remove and replace an existing Carrier 38AH-104 air-cooled condenser unit at a
commercial building.
5. Non-Mandatory Pre-Bid Meeting. All prospective bidders are invited and strongly
encouraged to attend a non-mandatory pre-bid meeting on July 29, 2026, at 10:00 AM PST,
at 300 West Third Street, Oxnard, CA 93030. Prospective bidders are encouraged to ask
questions, address problems, and other issues regarding this project during this meeting. All
questions, other than those asked at the pre-bid meeting and not specifically addressed within
the Contract Documents, must be submitted electronically to the PlanetBids electronic bidding
portal at https://vendors.planetbids.com/portal/69575/portal-home at least five (5) Calendar
Days before the Bid due date and time. All prime contractors, subcontractors, and other
interested parties are invited to attend. In no event shall failure to inspect the site constitute
grounds for a claim after contract award.
6. Bid Security and Bonds. Bid Security in the form of (a) cash; (b) a certified or cashier's
check; or (c) a bidder's bond made payable to City of Oxnard in an amount equal to ten percent
(10%) of the Total Bid Price is required to be mailed or delivered by the Bid Due Date and
Time to the Oxnard City Clerk's office located at 300 West Third Street, Fourth Floor, Oxnard,
CA 93030. Bid Security shall be enclosed in an envelope clearly marked "CIVIC ANNEX
CONDENSER REPLACEMENT PROJECT, SPECIFICATION NO. PW 26-112" including the
Bidder's name and address on the outside of the envelope. The successful Bidder will also
be required to furnish performance and payment bonds, each in an amount equal to one
hundred percent (100%) of the Total Contract Price upon Contract award. The bonds shall
be in accordance with Greenbook Section 1-7.2 as modified by the City of Oxnard in the
General Provisions and the Contract Documents. The Performance Bond shall include a one-
year warranty period. Bonds must be on the forms in the Contract Documents unless other
forms meet all of the City's requirements including that the Bond limit be automatically
increased if the Contract amount is increased after execution of the Contract, and the City
Attorney at his or her discretion approves the Surety's form. Whenever Bonds are submitted
for this Project, Bidder must also submit a photocopy of each Bond.
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7. California State Prevailing Wage. This Project is a "public work" subject to the
requirements of Division 2, Part 7, Chapter 1 of the Labor Code and Title 8, Division 1, Chapter
8 of the California Code of Regulations ("CCR"). The Contractor and all Subcontractors shall
pay wages in accordance with the determination of the Director of the DIR. Copies of these
rates are on file with akilah.saxton@oxnard.org and pw-publicprojects@oxnard.org and will
be made available to any interested party on request. They are also available at
http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html. The Contractor shall post a copy of
the DIR's rates at each job site.
8. DIR Registration; Compliance Monitoring. Pursuant to Labor Code Section 1771.1, the
City may not accept a Bid Proposal from or enter into a Contract with any Bidder, without proof
that Bidder and its prospective subcontractors are registered with the DIR to perform public
work pursuant to Labor Code Section 1725.5, subject to limited legal exceptions. This Project
is subject to compliance monitoring and enforcement by the DIR and the submission of
electronic certified payroll records to the California Labor Commissioner in the manner set
forth in Labor Code Section 1771.4.
9. License. Bidders must be licensed in accordance with the "Contractor's License Law,"
Chapter 9 of Division 3 of the California Business and Professions Code. At the time of
submitting the bid, Bidders must possess a valid Class C-20 California Contractor's License
and a current City business license at the time of Contract award.
10. Substitution of Securities and Retention. Pursuant to Public Contract Code Section
22300, substitution of eligible equivalent securities for any moneys withheld to ensure
performance under the Contract for the work to be performed will be permitted at the request
and expense of the successful Bidder. The City shall withhold five percent (5%) of any
progress payment as retention.
11. Award. Any contract for the Project will be awarded to the lowest responsive, responsible
Bidder as determined by the City using the amount of the Total Bid Price for bid comparison
purposes. The City reserves the right to reject any or all bids or to waive any irregularities or
informalities in any bids or in the bidding process.
12. Liquidated Damages. Contractor must complete all Work within thirty (30) Working Days
following issuance of the City's Notice to Proceed. There will be a $250 assessment for each
Calendar Day that Work remains incomplete beyond the Project completion deadline.
13. Instructions to Bidders. All Bidders should carefully review the Instructions to Bidders
for more detailed information before submitting a Bid Proposal.
Inquiries regarding this Notice Inviting Bids may be directed to Akilah Saxton at
akilah.saxton@oxnard.org and pw-publicprojects@oxnard.org
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