Citywide Streetlight LED Upgrade Project

Agency:	City of Santee
State:	California
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 335122 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
Posted Date:	Feb 9, 2024
Due Date:	Feb 22, 2024
Solicitation No:	CIP 2023-02
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CIP 2023-02

RFB Issued | January 2024

Bid Opening | February 22, 2024, 10:00AM

Engineer’s Estimate: $805,000

Time for Completion: 65 Working Days

City of Santee

10601 Magnolia Avenue • Santee, CA 92071

(619) 258-4100

www.CityofSanteeCA.gov

(This page is intentionally left blank)

Citywide Streetlight LED Upgrade Project CIP 2023-02

TABLE OF CONTENTS

NOTICE INVITING SEALED BIDS ................................................................................. 1

INSTRUCTIONS FOR BIDDERS.................................................................................... 5

SPECIFICATIONS AND CONTRACT DOCUMENTS .................................................. 15

SPECIAL PROVISIONS ............................................................................................... 16

PART 1 GENERAL PROVISIONS................................................................................ 17

SECTION 1 - TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF MEASURE, AND

SYMBOLS .............................................................................................................................17

1-2 TERMS AND DEFINITIONS .................................................................................17

SECTION 2 - SCOPE AND CONTROL OF THE WORK........................................................17

2-1 AWARD AND EXECUTION OF THE CONTRACT................................................17

2-3 SUB-CONTRACTS ...............................................................................................18

2-4 CONTRACT BONDS ............................................................................................18

2-5 PLANS AND SPECIFICATIONS ...........................................................................19

2-7 SUBSURFACE DATA...........................................................................................22

2-9 SURVEYING ........................................................................................................22

2-11 INSPECTION........................................................................................................23

2-13 TECHNICAL STUDIES AND DATA ......................................................................23

SECTION 3 - CHANGES IN WORK.......................................................................................24

3-3 EXTRA WORK......................................................................................................24

3-4 CHANGED CONDITIONS ....................................................................................26

3-5 DISPUTED WORK ...............................................................................................26

SECTION 4 - CONTROL OF MATERIALS ............................................................................31

4-1 MATERIALS AND WORKMANSHIP .....................................................................31

SECTION 5 - UTILITIES ........................................................................................................35

5-1 LOCATION ...........................................................................................................35

5-5 DELAYS ...............................................................................................................36

5-7 COORDINATION..................................................................................................37

SECTION 6 - PROSECUTION, PROGRESS, AND ACCEPTANCE OF THE WORK ............38

6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK ..........38

6-2 PROSECUTION OF THE WORK..........................................................................40

6-6 DELAYS AND EXTENSIONS OF TIME ................................................................40

6-7 TIME OF COMPLETION.......................................................................................42

6-8 COMPLETION, ACCEPTANCE AND WARRANTY ..............................................43

6-9 LIQUIDATED DAMAGES .....................................................................................46

6-10 USE OF IMPROVEMENTS DURING CONSTRUCTION ......................................46

6-11 RIGHT TO AUDIT.................................................................................................46

SECTION 7 - RESPONSIBILITIES OF THE CONTRACTOR ................................................47

7-1 THE CONTRACTORS EQUIPMENT AND FACILITES .........................................48

7-2 LABOR .................................................................................................................48

7-3 LIABILITY INSURANCE .......................................................................................51

7-4 LICENSING ..........................................................................................................56

7-5 PERMITS..............................................................................................................56

7-6 THE CONTRACTOR’S REPRESENTATIVE ........................................................56

7-7 COOPERATION AND COLLATERAL WORK .......................................................58

Citywide Streetlight LED Upgrade Project, CIP 2023-02

7-8 WORK SITE MAINTENANCE ...............................................................................58

7-9 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS ..............66

7-10 SAFETY................................................................................................................67

7-15 RESERVED ..........................................................................................................71

7-16 RECORD DRAWINGS..........................................................................................71

7-17 NOTIFICATION AND COORDINATION................................................................73

SECTION 8 - FACILITIES FOR AGENCY PERSONNEL.......................................................74

8-1 GENERAL ............................................................................................................74

SECTION 9 - MEASUREMENT AND PAYMENT...................................................................74

9-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK ............................74

9-2 LUMP SUM WORK...............................................................................................74

9-3 PAYMENT ............................................................................................................75

9-4 WAIVER OF CLAIMS ...........................................................................................82

PART 6 - TEMPORARY TRAFFIC CONTROL ............................................................ 83

SECTION 600 - ACCESS ......................................................................................................83

SECTION 601 - WORK AREA TRAFFIC CONTROL .............................................................84

PART 7 STREET LIGHTING ........................................................................................ 93

SECTION 700 - STREETLIGHTING MATERIALS .................................................................93

SECTION 701 - STREET LIGHTING CONSTRUCTION........................................................94

CONTRACT EXHIBITS................................................................................................. 96

EXHIBIT A – 28 Watt Residential Roadway Luminaire...........................................................97

EXHIBIT B – 76 Watt Major Roadway Luminaire ...................................................................99

EXHIBIT C – 87 Watt Intersection Roadway Luminaire........................................................101

EXHIBIT D – Photoelectric Cell Unit Cut-Sheet....................................................................103

EXHIBIT E – Maps and List of Streetlight Locations ............................................................105

BID SUBMITTAL PACKAGE ..................................................................................... 106

PROPOSAL .........................................................................................................................108

BID SCHEDULE ..................................................................................................................109

SIGNATURE SHEET ...........................................................................................................110

BID BOND ...........................................................................................................................112

INFORMATION REQUIRED OF BIDDER............................................................................116

DESIGNATION OF SUBCONTRACTORS...........................................................................118

PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION................................120

GUARANTEE ......................................................................................................................121

NON-COLLUSION AFFIDAVIT / DECLARATION................................................................122

SAMPLE CONTRACT DOCUMENTS ........................................................................ 124

SAMPLE AGREEMENT.......................................................................................................125

BID SCHEDULE ..................................................................................................................126

SAMPLE PERFORMANCE BOND ......................................................................................131

SAMPLE PAYMENT BOND (LABOR AND MATERIALS) ....................................................135

WORKERS' COMPENSATION INSURANCE DECLARATION ............................................138

iii

Citywide Streetlight LED Upgrade Project, CIP 2023-02

CITY OF SANTEE

STATE OF CALIFORNIA

NOTICE INVITING SEALED BIDS

NOTICE IS HEREBY GIVEN, that the City of Santee, City, invites sealed bids for:

CITYWIDE STREETLIGHT LED UPGRADE PROJECT

CIP 2023-02

Sealed bids will be received at the Office of City Clerk, City of Santee, 10601 Magnolia

Avenue, Building 3, until 10:00 a.m. on Thursday, February 22, 2024 at which time

they will be publicly opened and read aloud at said office. Any bidder who fails to submit

its documentation by the above date and time shall have that Bid rejected and returned

unopened. Bids shall be valid for a period of 90 calendar days after the bid opening

date.

Work to be done includes the furnishing of all labor, materials and equipment necessary

for the construction of the Citywide Streetlight LED Upgrade Project, CIP 2023-02

including furnishing and installing/replacing existing streetlight luminaires, photocells and

fuses, disposal of existing old streetlight luminaires and all related and necessary work

as defined in the contract documents (the “Project”).

Contract Documents, including Plans, Specifications and Proposal Forms, may be

examined and/or downloaded on the City’s website at www.cityofsanteeca.gov.

Contract Documents may also be examined at the City Clerk’s Office, 10601 Magnolia

Avenue, Building 3, Santee, CA 92071-1266. All bidders shall notify the City of Santee

to be added to the bidder’s list if plans and specifications are downloaded from the City’s

website in order to receive any addendums to the contract documents.

Each bid must conform and be responsive to the Contract Documents and all plans,

specifications and proposal forms described above.

Each bid must be submitted in a sealed envelope bearing on the outside the name of

bidder, the bidder’s address, the name of the project for which the bid is submitted and

the appropriate State Contractor's License designation held by the bidder. If forwarded

by mail, the sealed envelope containing the bid must be enclosed in another envelope

addressed to the City Clerk, City of Santee, 10601 Magnolia Avenue, Building 3, Santee,

CA 92071-1266.

Bid Guarantee / Bid Bond:

Each bidder must submit a bid to the City Clerk on standard forms available in the Office

of the Director of Engineering. Said bid is to be accompanied by a certified or cashier's

check, cash deposit, or a bidder's bond made payable to the City of Santee, in an

amount not less than 10 percent (10%) of the total bid submitted. The bid security shall

be provided as a guarantee that within ten (10) calendar days after the City provides the

Citywide Streetlight LED Upgrade Project, CIP 2023-02

Citywide Streetlight LED Upgrade Project

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