City Parking Enforcement Services

City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85 Street
th
PO Box 97010
Redmond, WA 98073-9710
RFP 10897-26
Request for Proposals
City Parking Enforcement Services
The City is soliciting proposals from qualified firms to provide parking enforcement services as listed
in the Scope of Work
Posting Date: April 23, 2026
Questions Due Date: May 5, 2026
Proposals Due: May 13, 2026, at 2:00PM (PST)
The City of Redmond, Washington (the "City") requests interested parties to submit proposals for the above
referenced Request for Proposals (RFP).
Background
The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its
strong technology business sector. The City encompasses an area of over 17 square miles and is located
less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,
Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Today, the City has
about 77,000 residents and 99,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000
jobs.
Scope of Work
The complete Scope of Work for this project is included as Attachment A.
Term
The City intends to enter into an initial one-year agreement, with one (1) optional one-year renewal term, for
a potential maximum total term of two (2) years (see Attachment D, Option for Renewal), provided that 1)
Contractor is in compliance with the terms and conditions of the contract and, 2) that the annual payment is
cost-effective as determined by the City, and 3) that sufficient funds have been appropriated by the City.
The City reserves the right to cancel this contract at any time, upon thirty (30) days written notice to
Contractor.
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Proposed Timeline
The following table outlines the anticipated schedule for this RFP process. The City reserves the right to
modify or reschedule milestones as necessary.
Item Date
RFP Announced April 23, 2026
Questions Due May 5, 2026
Proposals Due May 13, 2026
Evaluation of Proposals May 2026
Contractor Selected May 2026
Contract Negotiation May-June 2026
City Council Approval (if required) May-June 2026
Main Task Order Timeframe August 1, 2026 - July 31, 2027
Proposal Due Date/Time
2:00PM (local time) on Wednesday, May 13, 2026. The City must receive proposals no later than said
date and time.
Proposal Submittal Procedures
City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this RFP on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted proposals no later than said date and time.
Responses received after such time will be returned unopened. By submitting a proposal, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Response Requirements & Format
All costs for developing a response to this RFP are the obligation of the respondent and are not
chargeable to the City. The respondent must bear all costs associated with the preparation of the
submittal and of any oral presentation requested by the City. All responses and accompanying
documentation will become property of the City and will not be returned. Proposals may be withdrawn at
any time prior to the published close date, provided notification is received in writing to the below listed
City agent(s). Proposals cannot be withdrawn after the published close date.
Proposals must include all information requested and meet all specifications and requirements outlined
in this RFP. The following submittals must be part of your proposal; if any are not included, your proposal
may be judged as non-responsive. A committee will evaluate the submitted proposals. During the
evaluation process, the City reserves the right to request additional information or clarification from firms
responding to this RFP.
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A complete response will include:
1) Cover letter stating:
a. Brief overview of firm
b. Reason for interest
c. Firm's point-of-contact name, position and contact information
2) Contractor Experience, Project/Site Management Strategy & Team - Explain your experience in
monitoring and management of parking areas. Outline your methodology for providing monitoring
services and communications with client.
3) Cost Requirements - Please provide a schedule outlining the fully loaded, monthly cost of providing
parking enforcement services, inclusive of all equipment, supplies, labor, fixed and variable
overhead fees, and any other associated costs. Provide costs for the initial contract period
anticipated to be August 1, 2026 - July 31, 2027 using the bid submittal sheet, including the basic
services.
4) References - Include a list of references, with contact information, of at least three (3) current
contracts, within the last three (3) years. Municipal references are preferred. The City reserves the
right to contact references without prior notification.
5) Business name - proposals must be made in the official name of the firm or individual under which
business is conducted (showing official business address) and must be signed by a person duly
authorized to legally bind the person, partnership, company, or corporation submitting the
proposal. A corporation must indicate place and date of incorporation.
6) Business license - provide a statement to the effect that you understand and agree to obtain a City of
Redmond business license as a requirement for performing these services. If your place of business
is not located within the city limits, but you or your agents will be physically coming into the city to
conduct business, call on clients, or provide services, you will need a Redmond business license. A
city business license application can be found at: http://www.redmond.gov/BusinessLicense.
7) Valid time period - provide a statement indicating the number of calendar days the proposal shall
be valid (the City's minimum number of days is 60).
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Selection and Award
All interested parties are requested to provide a response containing all required elements herein to the
City by the deadline given. A selection committee will review and evaluate all proposals, with the intention
of selecting a Contractor who provides a proposal that, in the opinion of the City, provides the best value
(receives the highest score, as determined by the evaluation criteria listed below). If the selection
committee so chooses, respondents may be invited for an interview to supplement their submission.
Evaluation Criteria Weight
Proposed Fees/Cost 50
Project Approach and Understanding - Demonstrates an adequate and 20
comprehensive approach to identified scope of services and ability to
successfully complete these tasks on time and on budget.
Experience Qualifications & Project Management - Demonstrated 30
experience providing comprehensive, high-quality and timely services,
relevant and favorably responsive references.
TOTAL 100 pts
During evaluation, the City may consider the following:
* References - history of errors and omissions via reference checks
* Quality of previous performance
* Ability to meet contract deadlines
* Staff availability for the project
* Responsiveness to solicitation requirements
* Compliance with statutes and rules relating to contracts or services
The City reserves the right to reject any or all proposals and to waive any irregularities or information in the
evaluation process. The final decision is at the City's sole discretion and respondents to this request have
no appeal rights or procedures guaranteed to them.
The City reserves the right to re-evaluate firms who were not originally short-listed at any time before the
determination of a finalist is made. Upon notification of an intent to award, the City reserves the right to
limit the period of contract development to thirty (30) days, after which time project award may be
rescinded. The City has the option not to award a contract at the end of this process.
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Terms and Conditions
The City reserves the right to amend terms of this RFP to circulate various addenda, or to withdraw the RFP
at any time, regardless of how much time and effort firms may have spent on their responses. Terms of the
agreement are outlined in this solicitation and include the following documents, which are incorporated
herein by this reference:
* RFP 10897-26 - City Parking Enforcement Services
* Attachment A, Scope of Work
* Attachment B, Downtown Parking Map
* Attachment C, Bid Submittal Sheet
* Attachment D, Option for Renewal
* Attachment E, General Services Agreement
Contracting notice:
Upon selection of Contractor, the City intends to enter into an agreement using its standard General
Services Agreement which shall be used to secure these services. A copy of this document is attached, as
Attachment E and will be the governing document. No changes or deviations from the terms set forth in this
document are permitted without the prior approval of the City.
Performance Criteria
Contractor shall perform in accordance with the terms and conditions as stated herein and in accordance
with the highest standards and commercial practices. Charges of poor performance/service against the
Contractor shall be documented by the City and submitted to the Contractor for corrective action.
Continued poor performance shall be deemed a breach of City requirements and shall be the cause for
immediate termination of services.
Proposed Personnel
Contractor agrees to provide all professional staff necessary to perform the scope of work, including key
individuals named in Contractor's proposal. These key personnel shall remain assigned for the duration of
the contract, unless otherwise agreed to in writing by the City. In the event Contractor proposes to
substitute any key personnel, the individual(s) proposed must demonstrate similar qualifications and
experience as required to successfully perform such duties. The City shall have the sole right to determine
whether key personnel proposed as substitutes are qualified to work on the project. The City shall not
unreasonably withhold approval of staff changes.
Insurance
Contractor must maintain insurance as outlined in the Consulting Services Agreement (Attachment E). Prior
to performing any services, Contractor shall provide the City a standard ACORD Form 25 Certificate of
Insurance, naming the City as Additional Insured. Failure of the City to demand such certificate or failure of
the City to identify a deficiency in the insurance documentation shall not be construed as a waiver of
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Contractor's obligation to maintain such insurance.
Invoicing and Payment
Contractor may invoice the City no more frequently than once per month for work completed. Invoices
shall contain an itemized listing of all expenses. The City will make payment to Contractor within thirty (30)
days after receipt and approval of said invoices. Invoices shall be delivered to:
City of Redmond
Accounts Payable, M/S: 3SFN
P.O. Box 97010
Redmond, WA 98073-9710
accountspayable@redmond.gov
Public Disclosure Notice
Proposals that are submitted in response to this Invitation to Bid or Request for Proposal are subject to
public release under the Washington State Public Records Act, chapter 42.56 RCW ("PRA"). Respondents
are strongly encouraged to avoid including confidential and/or proprietary information in their
proposals. If a respondent includes confidential and/or proprietary information in its proposal, and wishes
for the City to withhold it from public release under RCW 42.56.070(1), the respondent's submission
should: (a) clearly identify which information should be withheld, (b) cite the legal authority that allows the
City to withhold such information, and (c) explain in detail why the information is exempt from release
under the PRA. Marking an entire proposal as confidential and/or proprietary will NOT be accepted or
honored and may result in disqualification of the proposal. If the City receives a PRA request for a
proposal that contains information, which a respondent has identified in whole or in-part as exempt from
release, the City will review the proposal and then determine whether the information must be released
under the PRA based solely on the information provided by the respondent.
Cooperative Purchasing
The City has entered into intergovernmental (interlocal) purchasing agreements pursuant to RCW 39.34 with
other Washington agencies under which either party may make purchases at the other party's accepted bid
price. By submitting an offer, the respondent agrees to make the same bid terms and price, exclusive of
freight, available to other Washington governmental agencies. Only those public agencies that have
complied with the requirements outlined in RCW 39.34 are eligible to use this contract. Further, the public
agency accepts responsibility for compliance with any additional or varying laws and regulations governing
purchases by or on behalf of the public agency in question. A purchase by a public agency shall be affected
by a purchase order from the public agency, directed to the Contractor or other party contracting to furnish
goods or services to the City. The City of Redmond will not accept responsibility for purchase orders issued
by other public agencies.
This offer of cooperative purchasing shall be extended by the Contractor to cover the City's contract duration
(for any subsequent purchase orders/contracts resulting from this RFP) or 60 days post award (for one-time
purchases).
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Non-Collusion
By submission of this proposal, respondent and each person signing on behalf of respondent certifies, and
in the case of joint proposal, each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of his/her knowledge and belief: (1) The prices of this proposal have been arrived at
independently, without collusion, consultation, communication, or agreement with any other respondent or
competitor, for the purposes of restricting competition or as to any matter relating to price. (2) Unless
otherwise required by law, the prices quoted in this proposal have not been knowingly disclosed by
respondent and will not be disclosed by respondent directly or indirectly to any other respondent or
competitor before proposals are opened. (3) No attempt has been made or will be made by the respondent
to induce any other person, partnership or corporation to submit or not to submit a proposal on any portion
of the project work. If collusion is uncovered, the City maintains the right to reject all proposals from
implicated parties
Governing Law and Venue
In the event of litigation, the submittal documents, specifications, and related matters shall be governed by
and construed in accordance with the laws of the State of Washington. Venue shall be with the appropriate
state or federal court located in King County.
Bid Protest
Respondents have the right to protest certain decisions in contract solicitation, selection and award
processes made by the City. The City will consider protests alleging to issues related to: (1) A matter of
bias, discrimination or conflict of interest, (2) Errors in computing score (3) Non-compliance with procedures
described in the solicitation or City policy.
All protests shall be in writing and clearly state that the respondent is submitting a formal protest. Protests
must be emailed to the RFP content contact listed below. Bid Protests will not be accepted later than two
(2) business days after respondents are notified of award details. The City's Technical Contact and RFP
Content Contact will review any protest and respond to protestor within ten (10) business days. The City
may request additional time if needed. Protestor and the other respondents will be notified in writing if
protest results in a change to award details and/or protest results in a new solicitation process.
Americans with Disabilities Act (ADA) Information
The City of Redmond in accordance with the Americans with Disabilities Act of 1990 and Section 504 of the
Rehabilitation Act of 1973 will make every reasonable effort to provide equal opportunity to submit
qualifications in response to this request. Visit http://redmond.gov/ADA for more information. This
material can be made available in an alternate format by contacting the Customer Service Center at
info@redmond.gov or 425-556-2900, option 7.
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Title VI Statement
The City of Redmond in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A,
Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all respondents that it will affirmatively ensure
that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit qualifications in response to this
invitation and will not be discriminated against on the grounds of race, color, national origin or sex in
consideration for an award. Visit http://redmond.gov/TitleVI for more information.
Questions/Inquiries
Please direct any questions concerning this RFP or the City's requirements to the City agent(s) listed below.
No other City official or employee is empowered to speak for the City with respect to this request.
Information obtained from any other source shall not be binding and may disqualify your response.
RFP Content:
Adam O'Sullivan MS: 3NFN
Financial Services Manager 15670 NE 85th Street
Email: aosullivan@redmond.gov PO Box 97010
Tel: 425-556-2199 Redmond, WA 98073-9710
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