CITY OF WILLIAMSBURG ANNUAL SERVICES CONTRACT, MOWING AND TRIMMING SERVICES, PART A

The City of Williamsburg Department of Public Works & Utilities, hereafter known as the City, is seeking Contractors for the mowing and trimming of specified City properties for the City of Williamsburg.

The Contractor shall furnish all labor, tools, proper clothing, appliances, materials, equipment, transportation, safety items, supervision, signage, and construction work of every kind required to accomplish the following described tasks.

Mow and trim all locations to a height of between 2.5 inches to 3 inches.

The mowing and trimming of all areas will be completed on a weekly basis, or as needed and directed by the City.

Place warning signs or traffic control devices such as cones, barrels, etc., when Contractor’s equipment and/or vehicles will be blocking a travel lane on any roadway or deny temporary access to driveways and/or sidewalks. Contractor shall follow the latest edition of the MUTCD for any shoulder and lane closures.

Trim around all sign posts, trees, boxes, headstones, etc. to the mowing height without scalping, gouging, or marking the bark of trees or on outer surfaces.

Repair or replace any damaged items during operations such as, curbs, gutters, signposts, trees, and cemetery head stones, at the discretion of the City Landscape Superintendent.

Collect and legally dispose of all trash & litter at each location prior to mowing and trimming operations.

Use a Stick Edger to trim the edge of all sidewalks and curbs at each mowing location.

Blow off loose clippings, trimmings, and other debris from operations from all paved surfaces following mowing and trimming and collect for removal and disposal. Contractor SHALL NOT blow clippings, trimmings, and debris into a City roadway or

storm drainage system. City will take legal action should a Contractor be observed
performing this restriction.

Provide and maintain any required safety devices, signage, PPE, and meet all OSHA standards.

Check and maintain adjustment of equipment to keep from scalping, rutting, bruising, uneven cutting or gouging.

Maintain proper dress code while representing the City:
a.
A clean shirt, vest, jacket, or other type of garment must be worn at all times.
b.
No improper or vulgar pictures or writing on shirts will be allowed.
c.
Clean pants should be worn for personal protection; shorts can be worn but should be neat and of a proper attire for this type of work.

City staff may inspect the Work at any time and will halt operations if unsafe practices or conditions are observed.

The invoice, or a separate sheet attached to the invoice, will list the following:
a.
Name of each location identified in the Price Schedule that was completed,
b.
Dates each location in the Price Schedule that was completed,
c.
Cost of each location in the Price Schedule that was completed,
d.
An overall total of all mowing and trimming completed for a specific month.

Due to the large volume of children who visit the playground area in Kiwanis Park, the park shall be cut prior to 10:00 a.m. on the day of mowing and trimming. Any time after 10:00 could present a hazard to children and the City will not be held liable for any accidents or issues with the public.

Mowing and trimming shall be completed ONLY from Wednesday to Friday, unless otherwise authorized by the Owner. No work shall be done on weekends or holidays.

City will provide the Contractor a key to access to any gated/fenced locations.

Contractor shall adhere to the City’s Noise Ordinance; pay special attention to when work is allowed to start and when work is required to be completed.

Contractor shall notify the City as soon as possible should he/she not be able to perform the Work as indicated for more than 2 consecutive weeks. The City and Contractor shall negotiate an alternate plan of action to ensure that the Work as specified is completed.