31-26 City of Valdosta Annual Pest Control Services Contract

INVITATION TO BID

(VALDOSTA)
NEUAeRy,

PURCHASING DEPARTMENT
P.O. BOX 1125
216 E. CENTRAL AVENUE
SECOND FLOOR
VALDOSTA, GEORGIA 31601
BID #31-26

FOR: City of Valdosta Pest Control Annual_Services Contract

BID OPENING DATE: 05/06/2026

TIME: 10:15A.M. EST

PURCHASING DEPARTMENT
Teresa Davis GCPM,GCPCA
(229) 259-3521

NOTICE TO DEALERS/VENDORS

Any prices bid by dealer/vendor on any items offered to the City of Valdosta shall be the
price effective at the date of delivery.

No delivery date of "ASAP" (As Soon As Possible) shall be considered acceptable on items
that have a maximum delivery date listed in the specifications.

The City of Valdosta reserves the right to accept alternate bids on any or all items where
maximum delivery date, as listed in the specifications, is not met by dealer/vendor.

Signature below of authorized agent for dealer/vendor shall constitute recognition and
acceptance of all conditions of the sale as listed above.

All shipping is to be FOB Valdosta, GA 31601 and included in total price unless otherwise
stated in the bid document.

Please be aware that private and public mail carriers are not always reliable on next-day
delivery in our area. Please assure your response is sent in plenty of time to reach us. As
you know, late responses are not acceptable. If you utilize the US Postal Service and mail
your response to the physical address, the chances are high it will be diverted to our post
office box so allow extra time for delivery. Private carries will deliver to the physical
address but include "Purchasing, 2" Floor" in your delivery address and be aware that
although you pay overnight fees, overnight delivery is not always successful although you
are told the delivery time will be met.

Dealer/Vendor

Authorized Agent

GENERAL SPECIFICATIONS

It is the intent of these specifications to furnish the City of Valdosta with the following
requisitioned equipment, according to the attached. It is clearly understood that the following are
minimum specifications and are made in order to show the exact quality through specifications of
the equipment proposed.

The City of Valdosta reserves the right to accept any or all bids or to choose the bid considered to
be in their best interest.

The final decision of purchase will be made upon the award of the City of Valdosta Mayor and
Council if the item or items total are greater than $25,000.

Cooperative Procurement

By signing this bid package, Vendor agrees it will permit piggyback purchases to this
bid/contract for other government entities where governmental discounts apply such as city,
county, local authorities, agencies, non-profits, boards of education, or other governmental
agencies not listed offering the same prices, terms, and conditions offered to the City of
Valdosta. Piggybacking shall only be available where competition was used to secure the
contract and only for a period of 12-months following award date, or during renewals or
extension periods of the contract. Also, the piggybacking will only be for the item(s) in the
original bid/quote as they are specified with the exception of very minor changes. Changes such
as engine size, pump size, different body style, etc. will not be allowed. This provision shall not
apply to any contract where otherwise prohibited or mandated by state law.

NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME
SPECIFIED.

Be sure to put the Bid Number on the outside of your
return envelope.

INSTRUCTIONS TO BIDDERS

Proposals must be made upon the form of the proposal attached hereto. They must be enclosed in
a sealed plain envelope, with the bid number written on the outside of envelope or sealed box
and endorsed with the title of the proposal including bid number and must be filed with the
Purchasing Agent of the City of Valdosta, located at 216 E. Central Ave 2nd floor. In the event you
choose to mail your proposal, it should be mailed to Teresa Davis, P.A., PO. Box 1125, Valdosta,
Ga. 31603. Failure to follow these instructions will result in an automatic disqualification.

No bidder will be allowed to withdraw his proposal for any reason whatsoever after the
bids have been opened.

The specifications represent the minimum general size, weight, capacity, and performance
characteristics desired in the equipment to be purchased. These requirements are not
intended to prevent obtaining fair prices or to eliminate competition, but to insure, if
possible, that all bids submitted shall not be subject to correction or alteration after the bid
has been filed, opened, and publicly read. In view of an unusual wide disparity in details
of design and manufacture, complete descriptive literature and manufacturer's
specifications must be submitted on each type of equipment offered. The City of Valdosta
reserves the right to evaluate any or all bids, particularly where there is a range in
specifications. Special consideration will be given to the ready availability of repair parts
and service.

Federal or State taxes are not applicable to Georgia Municipalities under the United States
Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.

It is expressly understood by the bidder that written notice of the award or purchase order
by the City of Valdosta will constitute an agreement and consummate the transaction and
will serve together with the proposal, the advertisement, these instructions, and the detailed
specifications, as the entire form of contract between the parties.

The bidder agrees that the City of Valdosta reserves the right to reject any or all proposals,
or to accept the part of the bid considered to be in the best interest of the City.

Specifications referred to minimum, therefore unless otherwise indicated by the bidder, the
city will assume proposals meet or exceed all specifications.

The names of a certain brand, make or definite specifications are to demote quality standard
of the article desired, but do not restrict bidders to be specific brand, make or manufacturer
named; it is to set forth and convey to prospective bidders the general style, type, character
and quality of the article desired.

The award of the contract will be made to the lowest responsible bidder taking into consideration
quality performance and the time specified in the proposals for the performance of the contract.
The City of Valdosta reserves the right to reject all bids as appears in its own best interest and to
waive technicalities. In cases of a tie, the bid in the best interest of the city will be awarded.

NON-COLLUSION AFFIDAVIT
The following affidavit is to accompany the bid:
STATE OF

COUNTY OF

Owner, Partner or Officer of Firm

Company Name, Address, City and State

Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the
bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party
to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or
to refrain from bidding. Affiant also states as bidder, that they have not been a party to any
collusion with any officer of the City of Valdosta or any of their employees as to quantity, quality
or price in the prospective contract; and that discussions have not taken place between bidders and
any office of the City of Valdosta or any of their employees concerning exchange of money or
other things of value for special consideration in submitting a sealed bid for:

Firm Name

Signature

Title

Subscribed and sworn to before me this day of , 20

Notary Public

VALD A

its

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contract No. and Name:

Contractor's Name:

City of Valdosta Georgia
Contractor Affidavit

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. 13-
10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of
Valdosta, Georgia has registered with and is participating in a federal work authorization program*, in
accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to this contract with the City of Valdosta,
Georgia, the Contractor will secure from subcontractor(s) similar verification of compliance with O.C.G.A.
13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.
Contractor further agrees to maintain records of such compliance and provide a copy of each such
verification to the City of Valdosta Georgia at the time the subcontractor(s) is retained to perform such
service.

EEV / E-Verify TM User Identification Number Date of Authorization
BY: Authorized Officer or Agent Date
(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
DAY OF , 2025

[NOTARY SEAL]

Notary Public

My Commission Expires:

* of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent
federal work authorization program operated by the United Sates Department of Homeland Security to verify information of newly hired employees,
pursuant to the Immigration Reform and Contract Act of 1986 (IRCA), P. L. 99-603

Annual Pest Control Service Agreement

It is the intent of these specifications to furnish the City of Valdosta with Pest Control Services. These
are minimum requirements to be considered. You must follow and meet all Federal, State, and Local

laws pertaining to pest control service and chemical application.

Pest Control services are for City of Valdosta buildings and the Ga. Department of Labor Career
Center. You are invited to submit a proposal for furnishing labor, supervision, equipment, and supplies
to provide pest control service for roaches, ants, silverfish, rats, mice, and other insects for a (1) one
year period with (4) four, renewal options. Original price offering is to be firm and fixed for the initial
one year period. Renewals will only be accepted if price does not increase or both parties agree to an
adjustment. This contract may be cancelled with 30 days written notice for any reason by the City
deemed appropriate or if funding is not provided in the annual City budget. Any damages or injuries
by contractor resulting from negligence will be paid by contractor.

CONTRACT DATES

Original contract period will begin July |, 2026 or after formal award is made and expire on June 30,
2027. It is possible that buildings will be added or deleted during the contract period as necessary and
the monthly cost will reflect any additions or deletions once agreement between contractor and City
has occurred. Contractor will be required to provide a price for any new buildings before starting
service. The Dept. of Labor Career Center is currently closed to the public so at this time it will not
be taken into account.

SITE VISITS

You are advised to physically visit each site before submitting your bid. You will not be able to change
your bid once it is opened on the date and time due. To gain entrance into the Valdosta Police
Department and the Valdosta Crime Lab, you will have to meet the Facilities Manager Steven Jolly
at the front door (facing north) of the Valdosta Police Department located at 500 N. Toombs Street on
Tuesday, April 28th by 9:00 AM EST. We will then proceed to the Crime Lab on Ashley St. These
sites are closely monitored so this will be the only time a site visit will be allowed for these two
buildings. YOU MUST BE ON TIME. The other buildings can be viewed anytime from 8:00 AM
EST - 3:00 PM EST, Wednesday April 15th - Tuesday May Sth with no exceptions for make-up
dates. You should identify yourself with City personnel as a potential bidder for pest control services.
Typically, there are personnel at these sites during the hours listed for visits. It will be your
responsibility to go back to a site if for some reason nobody is available to escort you around at a
particular time during the required dates. Please realize these sites are 'open for business" also during
these hours so please gather your information in a timely manner. You must bid on all buildings as
this is an all or none bid with award being to the most responsive and responsible bidder. You are
exempt from all site visits if you have already been awarded contract within last 8 years.

e Ifcontractor has previously held the pest control contract with the city, you
do not have to attend mandatory site visit.

GENERAL

The contractor will be required to furnish and maintain in force policies of insurance including
worker's comp if applicable, minimum of $500,000 comprehensive general liability, and automobile
liability. You must also be licensed to do business in Lowndes County and the City of Valdosta. You
may be asked to provide copies of these documents before or after award is made to verify this
coverage. All pesticides used must be approved by and registered with the Environmental Protection
Agency and be a low odor formulation. Spraying must occur between the hours of 8:00 AM - 4:00
PM, Monday through Friday, excluding holidays. Submit a copy of all chemical products that will be
used in any of the facilities listed above at the bottom of the bid.

Spraying must include the interior of all buildings including individual offices to adequately

control pest problems. Spraying only exit doors or exterior of windows is not sufficient and
will not be acceptable.

PAYMENT

All invoices must be submitted to Chery] Gallagher cgallagher@valdostacity.com or our mailing
address PO Box 1125, Valdosta, GA 31603. The invoice will be processed for monthly payment. The
City will pay for service with a procurement credit card only. Service on all buildings must be
completed prior to submitting a monthly invoice for payment. If a call back is necessary for any
facility between services, there will be no additional charge to the City.

PLEASE PROVIDE A MONTHLY AND YEARLY PRICE PER BUILDING.

THE FOLLOWING LOCATIONS ARE TO BE NCLUDED IN CONTRACT:

Building Monthly Charge Annual Charge
1. City Hall-216 E. Central Ave

2. City Hall Annex-300 N. Lee Street

3. Customer Service Building-102 N. Lee St.
4. Central Warehouse-1022 Myrtle Street

5. Craigs Center-1104 West Gordon Street
6.
iL
8
2

$

$

$

$

$
Department of Labor-221 S. Ashley Street $
VPDepartment-500 N. Toombs Street $
$
$

$

$

$

Crime Lab-1708 N. Ashley Street

. Firing Range/Classroom- 3365 Val Tech Rd.
10. Engineering Sign Shop-300 N. Lee Street
11, Guest Rd Water Plant-3863 Guest Rd.
12. JC Shack-2306 JC Shack Rd.
13. Mud Creek Water Plant-3863 New Statenville Hwy $
14. Municipal Court Building-100 S. Oak Street $
15. Premise Health-407 Alden Ave. $.
16. Withlacoochee Water Plant-3352 Wetherington Lane $

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17. Women's Building-1409 N. Patterson Street
18. Vehicle Maintenance Center-1015 Myrtle St.
19. Public Works/Water/Sewer-1017 Myrtle St.
20. Utilities-1016 Myrtle Street

21. Sunset Cemetery-1100 N. Oak Street

22. Fire Station#1-106 S. Oak Street

23. Fire Station#2-East Park Ave

24. Fire Station #3-Ulmer Ave

25. Fire Station#4- Gornto Rd.

26. Fire Station #5-N. Oak Street

27. Fire Station #6-Enterprise Drive

28. Fire Station#7-Valdosta Regional Airport
29. Fire Station#8-4434 Forrest Street Ext.

PAF AADANR A Ew
PBPAAAR MHA AH BAH

New Water Plant-Madison Hwy. Once Completed in construction now

*And any additional Buildings the City may inquire during the contract term.

Termination for Convenience (Buyer's Right):

The City of Valdosta reserves the right to terminate their contract, in whole or in
part, at any time for its convivence by providing thirty (30) Days' written notice to
the Contractor. Upon such termination, the Contractor shall immediately stop all
work and cease placing orders. The Contractor shall be entitled to receive payment
for all goods delivered or services satisfactorily performed up to the date of
termination but shall not be entitled to loss of profits or consequential damages for
the uncompleted portion of the contract

Non- Exclusivity Clause:

The City of Valdosta acknowledges that this contract is non-exclusive. The City reserves the right
to engage other contractors to perform services similar to or the same as those described herein, or
to perform such services with its own personal, at its sole discretion and at any time it deems such
action to be for the benefit of the City. This Contract does not guarantee the assignment of any
specific work or volume of services to the Contractor.

IN WITNESS WHERE OF, the parties have executed this Agreement as of the dates first
written above.

CITY OF VALDOSTA

By: (Authorized Signature)
Title:

CONTRACTOR
By: (Authorized Signature)

Printed Name: Title:

E-Verify Number:_____________include a copy of your printed form with bid)

You must accept a City Credit Card for payment? Yes___No

Have you or are you currently debarred from performing any work for any governmental entity?
Yes No

Include a current W-9 with your bid package along with a certificate of insurance