City of North Port is Requesting Formal Quotes for RFQ 2026-14 - UV Disinfectant System for Splash Pad at Atwater Park
| Agency: | City of North Port |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 3, 2026 |
| Due Date: | Feb 24, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
City of North Port is Requesting Formal Quotes for RFQ 2026-14 - UV Disinfectant System for Splash Pad at Atwater Park
City of North Port, Florida sent this bulletin at 02/03/2026 01:47 PM EST
City Of North Port
Finance Department-Purchasing Division
4970 City Hall Blvd
North Port, Florida 34286
REQUEST FOR QUOTATION 2026-14
ULTRAVIOLET DISINFECTANT SYSTEM FOR SPLASH PAD AT ATWATER PARK
THIS IS NOT AN ORDER
February 3, 2026
Contact Person: Bernice Moen, Contract Administrator I
Contact Phone: 941.429.7114
KEY DATES:
- NON-MANDATORY PRE-QUOTE MEETING: February 10, 2026, AT 10:00 A.M. City Hall, Room 337A, 4970 City Hall Blvd, North Port, Florida 34286. *Site Visit to follow.
- LAST DAY FOR QUESTIONS: February 17, 2026, AT 2:00 P.M Requests for additional information, questions, or clarification regarding the specifications must be sent via email to purchasing@northportfl.gov. No verbal requests will be honored.
- QUOTE DUE DATE: February 24, 2026, AT 2:00 P.M .Late responses will not be considered. Electronic questions and submittals shall be made to the above-listed contact person. No hard copies will be accepted.
SUBMIT ALL QUOTES TO: purchasing@northportfl.gov Please note: If you are unable or do not desire to quote, please indicate on the Statement of Non-Submittal Form, and return to the City’s Purchasing Division.
PURPOSE: It is the intent of the City of North Port (hereafter “City”) to secure services of a qualified Contractor to provide all labor, materials and services necessary to install a commercial ultraviolet (UV) disinfection system for the splash pad at Atwater Park.
Information regarding this project may be viewed and downloaded from Demandstar’s website at www.demandstar.com . The only place to obtain the addenda is on www.demandstar.com . Links to DemandStar are also available from the City website at www.Northportfl.gov . Quote specifications, attachments/exhibits are posted on the City FTP site at https://rb.gy/eyqqv (select the Purchasing Folder and scroll to Project RFQ 2026-11) . If you have any questions, concerns, or problems accessing the quote package using the link, please contact Bernice Moen, Contract Administrator I at 941.429.7114.
The City of North Port does not discriminate on the basis of race, color, national origin, sex, age, disability, family or religious status in administration of its programs, activities or services.
POSTED: February 3, 2026
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CITY OF NORTH PORT
REQUEST FOR QUOTATION 2026-14
Ultraviolet Disinfectant System for Splash Pad at Atwater Park
THIS IS NOT AN ORDER
February 3, 2026
CITY OF NORTH PORT
Finance/Purchasing Division
4970 City Hall Blvd
North Port, Florida 34286
Contact Person: Bernice Moen, Contract Administrator I
Contact Phone: 941-429-7114
Contact Fax: 941-429-7173
Contact Email: Purchasing@NorthPortFL.gov
KEY DATES:
1. NON-MANDATORY PRE-QUOTE MEETING: February 10, 2026, AT 10:00 A.M. City Hall, Room 337A, 4970 City Hall Blvd,
North Port, Florida 34286. *Site Visit to follow.
All potential Quoters are recommended to attend the non-mandatory pre-quote conference. The purpose of the Pre-
Quote Meeting is to provide a briefing on the City’s expectations and performance requirements for submission of
quote documents.
2. LAST DAY FOR QUESTIONS: February 17, 2026, AT 2:00, P.M. See the section below titled “Clarification and Additional
Information” for further details.
3. QUOTE DUE DATE: February 24, 2026, AT 2:00 P.M. Late responses will not be considered. Electronic questions and
submittals shall be made to the above-listed contact person. No hard copies will be accepted.
SUBMIT ALL QUOTES TO: Purchasing@NorthPortFL.gov
Please note: If you are unable or do not desire to quote, please indicate on the Statement of Non-Submittal Form and
return to the City’s Purchasing Division.
PURPOSE: It is the intent of the City of North Port (hereafter “City”) to secure services of a qualified Contractor to provide
all labor, materials and services necessary to install a commercial ultraviolet (UV) disinfection system for the splash pad at
Atwater Park.
QUOTE PRICES: Vendors shall quote unit prices, F.O.B. Destination as specified herein, for the purchase and/or installation
of the goods, or performance of the services specified herein. Such prices shall include Vendor’s cost in full for all
transportation, freight, labor, materials, consumables, and equipment used in delivering said materials to the point of
delivery, and/or performance of the services.
SCOPE OF SERVICES/TECHNICAL SPECIFICATIONS:
The City of North Parks & Recreation Department is seeking quotes for installation of a commercial ultraviolet (UV)
disinfection system for an outdoor splash pad water system located at Atwater Park, 4475 Skyway Ave., North Port, FL
34288. Contractor is responsible for removal and proper disposal of existing equipment.
The Contractor shall provide all labor, materials, equipment and services necessary to furnish and install a commercial
ultraviolet (UV) disinfection system for an outdoor splash pad water system. The UV system shall be designed for
Page 1 of 29
Request for Quote No. 2026-14
continuous outdoor operation, constructed of materials suitable for chemically treated water and properly sized to
accommodate the splash pad’s operational flow rate of 880 GPM, 40 MJ intensity.
The system shall include a UV reactor, lamps, protective sleeves, UV intensity monitoring, system controls and safety
interlocks. All controls, housings, and enclosures shall be rated for exterior installation, and the system shall be capable of
reliable operation under local environmental conditions. System must comply with Florida Department of Health standards.
The Contractor shall install the UV system at the designated location and integrate it into the existing splash pad filtration
and return piping in compliance with all applicable codes and standards. The scope shall include system start-up, functional
testing, and commissioning, as well as basic operator training and delivery of operation and maintenance documentation.
The UV system shall be fully operational at project completion and include a minimum one-year manufacturer’s warranty
beginning at system acceptance. A site visit is recommended to confirm materials and necessary quantities.
All work required to be completed no later than 30 days after notice to proceed.
DRAWINGS:
Page 2 of 29
Request for Quote No. 2026-14
Page 3 of 29
Request for Quote No. 2026-14
NON-MANDATORY PRE-QUOTE MEETING: A pre-quote meeting will be held on February 10, 2026, 10:00 AM at City Hall,
Room 337A to answer questions and discuss the requirements of the City.
CLARIFICATION AND ADDITIONAL INFORMATION: Discrepancies, omissions, or questions about the intent of the
documents should be submitted to the City’s Purchasing Division in written form as a request for interpretation no later than
five (5) business days prior to Quote due date (or shall be verbally addressed at the pre-quote conference, if applicable).
Interpretations made will be in the form of an addendum to the documents. The City will attempt to notify all prospective
quoters of addenda issued to the quote documents; however, it shall be the responsibility of the quoter, prior to submitting
their response, to either visit www.demandstar.com to view the solicitation and download all issued addenda or contact
the City’s Purchasing Division to determine if addenda were issued, acknowledging and incorporating it into their quote.
Receipt of all addenda by each quoter should be acknowledged on the quote form, indicating the addendum number and
date of issue, therein becoming part of the Contract. No oral explanations shall be binding. The City is not responsible for
quotes not submitted on time.
If you have any questions, concerns, or problems accessing the quote package using the link, please contact Bernice Moen,
Contract Administrator I, at 941-429-7114. Request for additional information or clarification regarding the specifications
must be sent via email to Purchasing@NorthPortFL.gov. No verbal requests will be honored. All questions and
clarifications must be submitted via e-mail or facsimile by February 17, 2026 at 2:00 PM.
It is expressly understood by the City and the Contractor that award of the Contract is contingent upon appropriation of
funds by the City Commissioners.
EXAMINATION OF REQUEST FOR QUOTE DOCUMENTS/SITE: Prior to submission of the quote form, quoters shall carefully
examine the terms and conditions in this document, special provisions, and all other related quote documents, including all
modifications thereof, incorporated in the quote package, plus fully informing themselves as to all existing conditions and
limitations that effect the work to be performed under this contract.
Examination of site: Prior to submitting the quote form, each quoter shall examine the site and all conditions thereon
during the pre-quote meeting, if applicable or as requested. All quote forms shall be presumed to include all such existing
conditions as may affect any work to be done on this project. Failure to familiarize himself/herself with such conditions will
in no way relieve the successful quoter from the necessity of furnishing any materials or performing any work that may be
required to complete the work in accordance with the Specifications and drawings (if applicable).
CRITERIA FOR AWARD: The award of this Quote will be to the lowest overall responsive, responsible Quoter or Quoters
meeting or exceeding all the specifications contained herein. The City reserves the right to award this quote in whole or in
part, or by line item, whichever is in the best interest of the City. Other considerations of award may be references,
experience of the quoter with accounts of this size or larger, prior performance evaluations created by the City, and number
of years in business.
The City reserves the right to reject the quote submittal of any Quoter who has previously failed to perform properly, or on
time, or who is not able to satisfactorily deliver the goods or perform the services specified herein.
INSTRUCTIONS TO QUOTERS:
To be considered, your properly completed Quote Form must be received by the City’s Purchasing division by the Due Date
above. Quotes must be received by the City via email. The Quote Form below must be used to submit a Quote. All other
quote documents submitted will be rejected.
Do not submit a Quote for $100,000 or more. In the event no responsive and responsible quotes are received under this
quote threshold, the City may elect to cancel this request for quote and re-solicit using another procurement method. If in
your opinion the goods specified herein cannot be delivered under this dollar threshold, please notify the City’s Purchasing
Division via email.
Page 4 of 29
Request for Quote No. 2026-14
1. Refer to this Request for Quote (RFQ) Number on all correspondences related to this RFQ.
2. Your Quote MUST comply with the Instructions, Terms and Conditions, and Specifications contained herein.
3. Prices quoted are to be freight included or firm freight amount is to be listed.
4. Material markup shall not exceed industry standard for a municipality.
5. Any applicable travel should be portal (the Contractor location) to portal (City of North Port – one travel, not to our
facility and then again to any individual location of work.)
DEFINITIONS:
• Addenda: a written change to a solicitation.
• Contract: The submitted Quote forms signed by the Contractor, together with the complete quote solicitation and
any Purchase Order(s) furnished by the City shall constitute a binding contract.
• Contractor or Vendor: A general reference to any entity responding to this solicitation or performing under any
resulting Contract.
• Quote or Submittal: Any offer submitted in response to this RFQ, including all applicable forms.
• Quoter: One that submits a quote in response to this request for quote.
• Responsible: Refers to a quoter that has the capacity and capability to perform the work required under a Request
for Quote and is otherwise eligible for award.
• Responsive: Refers to a quote that contains no exceptions or deviations from the terms, conditions, provisions,
specifications, and drawings (if applicable) as set forth in the Request for Quote.
• Request for Quote (RFQ): This solicitation document, including any and all addenda.
• Solicitation: This written document requesting quotes from the marketplace.
TERMS AND CONDITIONS:
In the event of any conflict between the Terms and Conditions of this RFQ and the City’s Purchase Order Terms and
Conditions the following Terms and Conditions shall control:
FREIGHT: Contractor should coordinate receipt of any required shipments.
ESTIMATED QUANTITIES: It is understood that the quantities contained herein are approximate only and are solely for the
purpose of facilitating the comparison of quotes, and that the Contractor’s compensation will be computed upon the basis
of the actual quantities in the completed work, whether they be more or less than those shown.
DESCRIPTIVE INFORMATION: Unless otherwise specifically provided in the Scope of Work, Special Provisions or Technical
specifications, all equipment, materials and articles incorporated in the work covered by this Contract are to be new and of
the most suitable grade for the purpose intended. Unless otherwise specifically provided in the Technical specifications,
reference to any equipment, material, article or patented process, by trade name, make or catalog number, shall be
regarded as establishing a standard of quality and shall not be construed as limiting competition. If the Quoter wishes to
make a substitution to the specifications, the Quoter shall furnish the City the name of the manufacturer, the model
number and other identifying data and information necessary to aid in the City in evaluating the substitution. Such
substitution shall be subject to City approval. Substitutions shall be approved only if determined by the City to be
equivalent to the specifications. A quote containing substitution is subject to disqualification if the City does not approve
the substitution.
ARITHMETIC DISCREPANCIES: For the purpose of initial evaluation of quotes, the following will be utilized in resolving
arithmetic discrepancies found on the face of the quote forms as submitted by quoters:
A. Obviously misplaced decimal points will be corrected.
B. In case of discrepancy between unit price and extended price, the unit price will govern. Apparent errors in
extension will be corrected.
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Request for Quote No. 2026-14
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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