City of Nicholls - Gymnasium Architechural and Engineering - RFQ - R3

City of Nicholls, Georgia
Request for Qualifications
Architectural and Engineering Services
The City of Nicholls, Georgia is requesting responses to this Request for Qualifications (RFQ) from
qualified firms interested in providing architectural and engineering services in connection with
Hurricane Helene. The type of work expected to be performed is those with design and oversight of
work for the Nicholls Gymnasium located at 201 North Liberty Street, Nicholls, GA 31554. Work
performed will comply with all federal and state requirements and guidelines including FEMA PA
Program and Policy Guide FP 104-009-02. Any contract entered into will contain all required clauses
as found at
https://www.fema.gov/sites/default/files/2020-07/fema_pdat_contract-provisions-template.pdf
Qualifications and required forms must be submitted online to the DFS Procurement Portal (hereinafter
"DFS Portal" or "Portal") at dfs.bonfirehub.com no later than June 10th, 2026 at 2:00 PM, local time
(EST). Any responses received after the specified deadline will not be considered. Multiple submittals
from the same entity will not be accepted. Submission is electronic only through the DFS Portal. Hard
copy qualifications and required forms or offers by telephone, fax, or email will not be accepted.
Responses will be evaluated and the top ranked firms or professionals will be contacted for further
negotiations.
Questions regarding the scope or RFQ should be submitted in the Portal by May 29th, 2026 at 5:00
p.m. EST. For questions regarding vendor registration or navigation in the portal, please email:
procurement@erassist.com. Addenda regarding this RFQ will be posted to the DFS Portal at
dfs.bonfirehub.com. Proposers are responsible for obtaining addenda and are advised to check the
website frequently.
Exact format of the technical qualification response is at the discretion of the respondent. Overly
complex or lengthy response packages should be avoided.
The City of Nicholls, Georgia will have final decisions in all matters regarding acceptance of
qualifications and required forms and issuance of awards.
The City of Nicholls reserves the right to reject any or all responses and to solicit again at a later date.
The City of Nicholls reserves the right to refuse and reject any or all qualifications and to waive any or
all formalities or technicalities or to accept the firm(s) who the City, in its sole discretion, determines to
be most qualified.
Successful respondents must be compliant with all applicable Federal, State, and Local laws.

The City of Nicholls may waive any irregularities in the qualifications and required forms or negotiate
variances from specifications.
Contractors must include a signed, notarized affidavit from the contractor pursuant to O.C.G.A.
13-10-91(b)(l), or the response may not be considered. The affidavit is provided in dfs.bonfirehub.com
Requested information through the DFS Portal ('Requested Information' section) is as follows; items
marked with an asterisk (*) are required for submission, additional information can be uploaded in the
'Alternate/Additional' Submission section.
1. Qualification Package (Technical Response) *
2. References *
3. List of Subcontractors *
4. Basis of Pricing*
5. Contractor Affidavit under O.C.G.A. 13-10-91(b)(l) *
In addition, the following forms are provided in this RFQ. In lieu of signatures, Proposers must review
each form and enter their response as directed in the Required Information section of the Portal. The
confirmation or declaration statement respondents will be required to respond to for each form, as well
as any documentation requirements, are provided in a gray box at the bottom of each Attachment. All
responses must be true and accurate.
Attachment 1: NON-COLLUSION DECLARATION
Attachment 2: CERTIFICATION REGARDING LOBBYING
Attachment 3: FORM 200.321 AFFIRMATIVE STEPS
Attachment 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
and VOLUNTARY EXCLUSION
Attachment 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT
Attachment 6: DRUG FREE WORKPLACE
Attachment 7: CONFIRMATION OF INSURANCE
POINT OF CONTACT for The City of Nicholls: Shawana Bonaparte: sbonaparte@cityofnichollsga.gov
and procurement@erassist.com.
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RFQ Evaluation Criteria
Criteria Total 100
Points
Experience 30
Degree to which the respondent demonstrates prior experience in similar
projects
Experience with federal grant projects
References 30
Responses from references submitted as part of the RFQ but can include
clients not submitted
Degree to which respondent demonstrates a strong ability to engage the
customer in scheduling, deadlines, and meeting expectations
Staff 40
Degree to which the respondent demonstrates capability and availability of
professional staff
The overall strength of the proposed key personnel including education and
professional certifications and credentials
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City of Nicholls Gymnasium
201 N LIBERTY ST
Nicholls, Georgia 31554
(31.516480, -82.635755)
Replacement of Nicholls Gymnasium
The City of Nicholls is soliciting responses from qualified and experienced individuals or firms to provide the professional
services as listed below to assist the City in the design and construction of the City's Gymnasium.
The types of professional services and their disciplines that may be required under this RFQ is anticipated to include, but
not limited to:
Qualified firms shall have significant and demonstrated experience and qualifications in
delivery of professional services in the field of architectural engineering. All submittals of
qualifications shall be for principal consultant and may include all sub-consultants. The Scope
of work may include general architectural design services and aspects of project design for
the construction of the City's Gymnasium. Anticipated services included, but are not limited to:
Architectural
Projects, Studies and Master Planning
Services
Design Services and Development
Project Management
Feasibility Studies
Building Condition Audits
Interior Design
CADD/Drafting
Qualified firms shall have significant and demonstrated experience and qualifications in
delivery of professional engineering services. All submittals of qualifications shall be for
principal consultant and may include all sub consultants. The Scope of work may include, but
is not limited to, such disciplines as follows:
Structural Design
Lighting Design
Construction Engineering Inspection including Contract Administration
Engineering Software Analysis and Maintenance
Services PD&E and /or PE Studies
General Engineering Consulting ( GES )
Program Management ( PM ) Services
Bid Package Development
Public Involvement, Public Meeting preparation and participation
CADDI Drafting
Mechanical/Electrical/Plumbing
Link to Gymnasium Photos
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ATTACHMENT 1: NON-COLLUSION DECLARATION
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation. The bid is genuine and not collusive or
sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a
false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or
agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from
bidding. The bidder has not in any manner, directly or indirectly, sought by agreement,
communication, or conference with anyone to fix the bid price of the bidder or any other bidder,
or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.
All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted
his or her bid price of any breakdown thereof, or the contents thereof, or divulged information
or data relative thereto, to any corporation, partnership, company, association, organization,
bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and
has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership,
joint venture, limited liability company, limited liability partnership, or any other entity, hereby
represents that he or she has full power to execute, and does execute, this declaration on
behalf of the bidder.
I declare under penalty of perjury under the applicable laws that the foregoing is true and
correct.
DFS Portal Confirmation / Declaration:
Do you confirm that you have read the Non-Collusion declaration and therefore declare under
penalty of perjury under the applicable laws that the Non-Collusion Declaration is true and
correct? (Y/N)
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ATTACHMENT 2: CERTIFICATION REGARDING LOBBYING
The undersigned certifies that, to the best of his or her knowledge and belief, that:
1. No Federally appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federally appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instruction.
3. The undersigned shall require that the language of this certification be included in the
award document for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly. This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission of this certification is
a prerequisite for making or entering into this transaction imposed by section 1352, title 31
U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The Contractor certifies or affirms the truthfulness and accuracy of each statement of its
certification and disclosure, if any. In addition, the Contractor understands and agrees the
provisions of 31 U.S.C. Chap 38, Administrative Remedies for False Claims and Statements,
apply to this certification and disclosure, if any.
DFS Portal Confirmation / Declaration:
Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form
and certify or affirm the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31
U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this
certification and disclosure, if any. (True/False)
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ATTACHMENT 3: FORM 200.321 AFFIRMATIVE STEPS
CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS
ENTERPRISES, AND LABOR SURPLUS AREA FIRMS 2 CFR 200.321
The City of Nicholls is required to take all necessary affirmative steps to assure that minority
businesses, women's business enterprises, and labor surplus area firms are used when
possible. If contractors (including engineers) use subcontractors, they are required to take the
following affirmative steps:
Place qualified enterprises on solicitation lists
Assure that enterprises are solicited whenever they are potential sources
Divide total requirements when economically feasible into smaller tasks or
quantities to permit maximum participation by enterprises
Establish delivery schedules, where the requirement permits, which encourage
participation by enterprises
Use the services and assistance, as appropriate, of such organizations as the
Small Business Administration and the Minority Business Development Agency
of the Department of Commerce
DFS Portal Confirmation / Declaration:
Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to
take the listed affirmative steps when using subcontractors. (Y/N)
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ATTACHMENT 4: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
and VOLUNTARY EXCLUSION
Neither the entity or its principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation by any federal department or
agency.
DFS Portal Confirmation / Declaration:
Do you confirm that neither the entity nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation by any
federal department or agency? (Y/N)
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ATTACHMENT 5: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT
To the best of our knowledge the bidder has no potential conflict of interest due to any other
clients, contracts, or property interest for this project. [ SELECT YES IF TRUE ]
OR
The bidder, by attachment, submits information which may be a potential conflict of interest
due
to other clients, contracts, or property interest for this project. [ SELECT NO IF TRUE &
UPLOAD DOCUMENTATION ]
Failure to answer appropriately may result in disqualification of your bid.
DFS Portal Confirmation / Declaration:
Do you confirm that to the best of your knowledge the undersigned proposer has no potential
conflict of interest due to any other clients, contracts, or property interest for this project? (Y/N)
If answered no, documentation must be uploaded containing information regarding what may
be a potential conflict of interest due to other clients, contracts, or property interest for this
project
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DRUG-FREE WORKPLACE AFFIDAVIT
The undersigned certifies that the responding firm has taken steps to :
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that
are proposed a copy of the drug- free workplace statement.
4. In the statement specified in drug-free workplace statement, notify the employees that
as a condition of working on the commodities or contractual services that are under bid
the employee will abide by the terms of the statement and will notify the employer of any
conviction of or plea of guilty or nolo contendere to any violation of any controlled
substance law of the United States or any state for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community by any
employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
DFS Portal Confirmation / Declaration:
Do you confirm that you have read the Drug-Free Workplace Affidavit and certify that
the responding company complies fully with the listed requirements? (Y/N)
If answered Yes, please upload Drug-free workplace policy
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