City of Lenoir LCRI service line development project.

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Mar 18, 2026
Due Date:	Apr 9, 2026
Solicitation No:	504-2026.002
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	504-2026.002
Project Title:	City of Lenoir LCRI service line development project.
Description:	City of Lenoir, NC is seeking proposals from eligible vendors to perform service line material field inspections to support the City’s Lead and Copper Rule Improvements (LCRI) service line inventory development project. The selected vendor to provide these services will be paid on a per-site basis. The field inspections will be meter box inspections or excavations conducted by the Vendor. No service line replacement activities will be conducted at this time. This scope of work (Scope) outlines Vendor responsibilities and provides a Standard Operation Procedure (SOP) for field inspections.
Opening Date:	4/9/2026 2:00 PM
Posted Date:	3/18/2026
Status:	Open
Department:	CITY OF LENOIR


Solicitation Number * 504-2026.002	Department CITY OF LENOIR	Status Reason Open
Opening Date 2026-04-09T14:00:00.0000000	Posted Date * 2026-03-18T14:53:21.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Jeff Church
Description City of Lenoir, NC is seeking proposals from eligible vendors to perform service line material field inspections to support the City’s Lead and Copper Rule Improvements (LCRI) service line inventory development project. The selected vendor to provide these services will be paid on a per-site basis. The field inspections will be meter box inspections or excavations conducted by the Vendor. No service line replacement activities will be conducted at this time. This scope of work (Scope) outlines Vendor responsibilities and provides a Standard Operation Procedure (SOP) for field inspections.

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Scope for Service Line Material Field Inspections

City of Lenoir, NC

801 West Avenue NW

Lenoir, NC 28645

SCOPE FOR SERVICE LINE MATERIAL FIELD INSPECTIONS

TO SUPPORT THE LEAD AND COPPER RULE IMPROVEMENTS

(LCRI) SERVICE LINE INVENTORY DEVELOPMENT

TABLE OF CONTENTS

1.0 OVERVIEW................................................................................................................................................... 2

2.0 FIELD INSPECTION COORDINATION ................................................................................................ 3

2.1 Field Inspection Site Selection and Inspection Approach ..................................................... 3

2.2 Progress Meetings................................................................................................................................. 5

3.0 FIELD INSPECTION STANDARD OPERATING PROCEDURE..................................................... 6

3.1 Communication with Residents in the Field............................................................................... 6

3.2 Leak, Damage, and Incident Reporting ......................................................................................... 6

3.3 Field Inspection And Service Line Material Identification.................................................... 7

4.0 SUBMITTAL REQUIREMENTS.............................................................................................................. 8

Scope for Service Line Material Field Inspections

City of Lenoir, NC

1.0 OVERVIEW

City of Lenoir, NC (hereafter referred to as “the City”) is seeking proposals from eligible vendors to perform

service line material field inspections to support the City’s Lead and Copper Rule Improvements (LCRI)

service line inventory development (Project). The selected vendor to provide these services (hereafter

referred to as “the Vendor”) will be paid on a per-site basis.

The field inspections will be meter box inspections or excavations conducted by the Vendor. No

service line replacement activities will be conducted at this time. This scope of work (Scope)

outlines Vendor responsibilities and provides a Standard Operation Procedure (SOP) for field

inspections.

To be considered by the City of Lenoir, responses to this RFP must be received by 2:00 PM on Thursday,

April 9, 2026. At this time the proposals will be opened publicly in the City of Lenoir’s Public Utility

Director’s office located at 510B Greer Circle SW, Lenoir, NC 28645.

Field inspection support must be completed by end of Nov. 2026 in accordance with the North Carolina

Department of Environmental Quality (NCDEQ) Lead Service Line Replacement (LSLR) Funding program.

The City has approximately 2,300 service lines of unknown material (Unknowns) located across its water

service area. Of these Unknowns, the City plans to strategically inspect, via meter box inspections and

excavations, a sample of Unknowns to integrate field-inspected service line material with the City’s

ongoing predictive modeling efforts. After completing the strategic inspections for predictive modeling,

there will be an opportunity to complete additional inspections, via meter box inspections and

excavations, to support the City’s goals of verifying service line material in Disadvantaged Areas, as

identified by NCDEQ, and where the predictive model was used. The City will select sites for field

inspections as outlined in Section 2.1. The City makes no guarantee on the minimum number of

inspections to be performed.

Scope for Service Line Material Field Inspections

City of Lenoir, NC

2.0 FIELD INSPECTION COORDINATION

Field inspections are scheduled to begin as soon as possible and be completed within 2026 in accordance

with the NCDEQ LSLR Funding program. A general sequence of field inspection coordination activities is

outlined below. Tasks performed by the City are prefaced by “[City task]” and tasks performed by the

Vendor are prefaced by “[Vendor task]”.

1. [City and Vendor task] Schedule a field inspection kickoff (within two weeks of Project start).

2. [City task] Provide training and access to the City’s Field Inspection App.

3. [City task] Provide a list of selected sites (flagged in the Field Inspection App) for field inspection

to the Vendor as detailed in Section 2.1.

4. [Vendor task] Perform field inspections (throughout duration of Project) as detailed in Section

3.0.

5. [City task] Review field inspections and perform data entry and service line material verification

quality control throughout the duration of the Project.

6. [City and Vendor task] Attend bi-weekly progress meetings as detailed in Section 2.2.

2.1 FIELD INSPECTION SITE SELECTION AND INSPECTION APPROACH

[City task] The City will provide the Vendor with a list of selected sites for field inspection flagged in the

City’s Field Inspection App. The first round of field inspections will be referred to as Round 1 and have

three (3) sample groups. These sample groups will contain up to 400 sites each. Each Sample Group has

sites that are meant to be representative of the City’s remaining Unknowns. These sites are located across

the water service area, as show in Figure 2-1. The Vendor is expected to start by conducting field

inspections at Sample Group 1 sites. After the City reviews the field inspections and service line material

verifications from the Sample Group 1 sites, the City will decide from the following options:

1. If the Sample Group 1 sites yield a majority of “complete” (as defined in Section 3.3) service line

material verifications, then the City will pause field inspections. While field inspections are

paused, the City will integrate the field-inspected service line materials with the City’s ongoing

predictive modeling efforts. After revising the predictive model, the City will generate a second

round of field inspections, Round 2, within one month for the Vendor. The Round 2 field

inspection sites will also likely be located across the City’s water service area. This process will

continue until the City’s unknown service lines are eliminated.

Scope for Service Line Material Field Inspections

City of Lenoir, NC

2. If the Sample Group 1 sites do not yield a majority of “complete” (as defined in Section 3.3) service

line material verifications, then the City will instruct the Vendor to proceed with field inspections

at Sample Group 2 sites and then Sample Group 3 sites, until a majority of “complete” inspections

are available for integration with the predictive model.

Figure 2-1: Round 1 Field Inspection Sites

After completing the strategic inspections for predictive modeling, there will be an opportunity to

complete additional inspections to support the City’s goals of verifying service line material in

Disadvantaged Areas and where the predictive model was used. The City will provide the Vendor with a

list of selected sites for field inspection flagged in the City’s Field Inspection App. For the sites in

Disadvantaged Areas, they will be concentrated in specific regions of the City, as identified by NCDEQ. For

the sites where predictive modeling was used, they will be across the City’s water service area.

Scope for Service Line Material Field Inspections

City of Lenoir, NC

The City makes no guarantee on the minimum number of inspections to be performed but field

inspections, including the strategic inspections for predictive modeling, may total approximately 1,600

meter box inspections and approximately 700 excavations.

2.2 PROGRESS MEETINGS

[City and Vendor task] Bi-weekly progress meetings between the City and the Vendor will cover the

following topics:

• Update on completed field inspections and their service line materials: total number of positive

identifications and site locations.

• Discussion of field procedures and evaluation of proposed changes to current processes.

• Review of remaining field inspection schedule and budget.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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City of Lenoir LCRI service line development project.

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