CITY OF HOLYOKE INVITATION FOR BIDS (IFB) IFB NO. 2026-58 Annex Painting 4 th Floor FOURTH FLOOR INTERIOR PAINTING CITY HALL ANNEX HOLYOKE, MASSACHUSETTS

CITY OF HOLYOKE

INVITATION FOR BIDS (IFB)

IFB NO. 2026-58 Annex Painting 4 ^th Floor

FOURTH FLOOR INTERIOR PAINTING CITY HALL ANNEX HOLYOKE, MASSACHUSETTS

The City of Holyoke, acting through its Purchasing Department, invites sealed bids from qualified contractors for interior painting services on the Fourth Floor of the City Hall Annex located at 20 Korean Veterans Plaza, Holyoke, Massachusetts. This project is funded with Federal Funds. Respondents will be verified for their eligibility to receive Federal Funds and must comply with all Federal Regulations including Part 200.

The work shall be performed in accordance with Massachusetts General Laws Chapter 149 and shall include all labor, materials, equipment, supervision, insurance, tools, transportation, permits, cleanup, and incidentals necessary to complete the work described herein.

PROJECT DESCRIPTION

The project consists of painting walls, ceilings, and trim throughout the Fourth Floor of the City Hall Annex. The City will select final paint colors after contract award in coordination with the successful bidder.

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the work, including but not limited to: Protection of all furniture, fixtures, equipment, flooring, and adjacent surfaces, Cleaning, sanding, patching, caulking, and preparing all surfaces for painting, Filling nail holes, minor cracks, and surface imperfections, Spot priming repaired or exposed surfaces as required. Application of two (2) finish coats on all walls. Application of two (2) finish coats on all ceilings. Painting of existing painted trim, window trim, and door frames. Daily cleanup and removal of debris generated by the work. Final cleaning of all work areas upon completion.

PROJECT COORDINATION AND PHASING

The Fourth Floor is occupied by City staff and shall remain operational during the project. The Contractor shall coordinate all work with the City’s designated Project Manager and submit a proposed phased work schedule prior to commencement of work. The City will work cooperatively with the Contractor to temporarily relocate staff and clear individual rooms as necessary to facilitate painting operations. Work shall generally be completed on a room-by-room basis or other approved phased approach to minimize disruption to City operations. No work shall proceed in occupied spaces without prior coordination and approval from the City. WORK HOURS Work shall generally be performed during normal business hours, Monday through Friday, between 7:00 AM and 4:00 PM. The City reserves the right to adjust work schedules as necessary to accommodate operational needs. Documents will be available starting on June 10, 2026 at 10am by requesting electronically from morrowj@holyoke.org

A non-mandatory but highly recommended pre-bid walkthrough will take place on Wednesday June 17th, 2026 at 10AM 4th Floor City Hall Annex, 20 Korean Veterans Plaza, Holyoke, MA 01040. Bids will be received electronically to morrowj@holyoke.org NO LATER THAN 2Pm on 6/30/2026. BIDS MUST BE ACCOMPIED BY A 5% Bid Deposit of total Bid Price. Contractor must Pay Prevailing Wage or Davis Bacon Federal Wage Rate which ever  rate has the higher wage. The city reserves the right to reject any and all bids or waive minor informalities if in the city's best interest.