City of Holland Storm Water Pump Bid

June 3, 2026
TO: PROSPECTIVE BIDDERS
RE: NEW STORM WATER PUMP BID
The City of Holland will receive sealed bids to furnish and deliver One (1) each New Storm
Water Pump for use at our Pine Avenue Pump Station.
The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.
RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Friday, June 12, 2026 at which
time they will be publicly opened and read. You are invited, but not required, to attend said
bid opening.
Bids must be on the "BID FORM" provided and be submitted in a sealed envelope that is
plainly marked "NEW STORM WATER PUMP".
All bids are to be net, F.O.B. - 333 Wyngarden Way, Holland, Michigan 49423.
Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and
shall not be withdrawn, modified or altered after the bid opening. In case of default by the
selected vendor, the City of Holland may procure its requirements from another vendor,
without going through additional bidding procedures, and hold the original vendor liable for
any increased costs.
The City of Holland reserves the right to accept or reject any or all bids, to waive any
irregularities/informalities in the bids received and to split the bid if deemed desirable by the
City.
Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In
determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-
48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local
Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be
considered.
The City of Holland reserves the right to consider use of the State of Michigan contract
Purchasing Program or other purchasing programs available to Michigan local units of
government that have met bid requirements for identical vehicles/equipment.
Lynn McCammon
Purchasing Coordinator
(616)355-1377

SPECIFICATIONS
Prospective bidders shall furnish and deliver one storm water pump that complies with all of
the following specifications.
1. Stainless steel submersible high volume vertical axial-flow pump with a discharge
rated at approximately 3,750 gpm or greater.
2. Integral intake screen with SS axial and 14 inch ANSI flanged discharge.
3. 10 degree impeller.
4. 25 hp. 460V 3 phase motor.
5. 30' motor cable with 8/4 AWG SEOOW wire lead.
6. Pump shall not be FM rated or explosion proof.
7. Overall height shall be 37 inches and overall diameter shall be 26 inches.
8. Minimum one year warranty.
9. Furnish and deliver pump at earliest date possible following receipt of purchase order.
10. The City intends to present the bid from the lowest responsible bidder to our Council
for award at their next regular meeting scheduled for June 17, 2026. Staff will then
issue a purchase order for the pump on the following business day.

GENERAL CONDITIONS
Servicing - Pre-delivery servicing and inspection shall be performed prior to delivery of
the vehicles.
Acceptance - Inspection for acceptance will be made by the respective department heads
or their authorized representatives.
Warranty - All equipment furnished and/or supplied under this bid request are to carry
the standard warranty that is offered to the general public.
Award of Bid - Contracts and Purchase orders shall be awarded to the lowest responsible
bidder. In determining the lowest responsible bidder, in addition to price,
the items set forth in Section 2-48 (Awards of Contract and Purchases) and
Section 2-48.1 (Preference for Local Bidders/Holland-Based Businesses) of
the Ordinance Code of the City of Holland shall be considered.
Delivery - The pump shall be delivered to the City of Holland's Transportation Building
located at 333 Wyngarden Way in Holland Michigan. Delivery shall occur
during normal business hours between 7:00 a.m. and 4:00 p.m. Eastern
Time. City personnel should be able to unload the pump at our facility with
at least 4 hours of advance notice.
Contact Person - If you have any questions, please contact Brian White 616-928-2448 or
616-334-0240.

B I D F O R M
CITY OF HOLLAND
Purchasing Office
________________
Date of Bid
Purchasing Office
270 S. River Avenue
Holland, MI 49423
We, the undersigned, being familiar with specifications and conditions for bidding, propose to
furnish all parts and labor to the satisfaction of the City of Holland, in accordance with said
specifications, and submit a bid therefore as follows:
Total____________________________________
Earliest Delivery Date (with P.O. issued on 6/18/2026)_______________________
This bid is net, F.O.B. - and includes any and all costs associated with furnishing and
delivering the pump as specified.
This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be
withdrawn, modified or altered after the bid opening.
Signature of Bidder_____________________________________________________
Company Represented__________________________________________________
Company Mailing Address________________________________________________
_________________________________________________
Company Telephone Number______________________________________________
Email Address ______________________________________________________

Section 2-48 of the Ordinance Code of the City of Holland
Section 2-48 Award of Contract or Purchases.
Contracts and purchases shall be awarded to the lowest responsible bidder. In determining
"lowest responsible bidder", in addition to price, the purchasing coordinator or the City Council
shall consider:
a. The bidder's ability, capacity and skill to perform the contract or provide the supplies,
material, equipment or services required promptly, or within the specified time, without delay
or interference.
b. The character, integrity, reputation, judgment, experience and efficiency of the bidder.
c. The bidder's previous and existing compliance with contracts, purchase orders or
service.
d. The bidder's previous and existing compliance with laws and ordinances relating to
contracts, purchase orders or services;
e. The sufficiency of the financial resources of the bidder to perform the contract or provide
the supplies, materials, equipment or services.
f. The availability and adaptability of the supplies, materials, equipment or contractual
services to the particular use required.
g. The bidder's ability to provide future maintenance and service for the use of the subject of
the contract.
h. The number and/or scope of conditions attached to the bid by the bidder.
i. The brand, make or type of product being proposed by the bidder, and its compatibility with
other similar materials or equipment currently owned and operated by the City.
If all bids received are for the same total amount or unit price, quality and service being equal,
the contract shall be awarded to the local bidder, if any. In all other cases of tied bids, the
contract or purchase shall be awarded to one of the tied bidders by drawing lots in public.

Sec. 2-48.1. Preference for local bidders/Holland-based businesses.
(a) Purpose. The city finds that its purchasing practices should encourage local vendors to
provide goods and/or services to the city, resulting in increased economic activity through
more local jobs, tax revenues, and expenditures, and to entice businesses to relocate to the
city.
(b) Definition. Holland-based business means a physical and economic relationship to Holland
determined by a verifiable business address (not a P.O. box) within the corporate boundaries
of the city, activities carried out in Holland substantial enough to consider it a Holland-based
business, and the payment of city property taxes for not less than one year immediately prior
to the date of the bid submittal. A Holland-based business shall also include a local vendor
which is located outside the geographic boundaries of the City of Holland but within the
geographic boundaries of the Macatawa Area Coordinating Council and the governmental unit
in which
such local vendor is located has an ordinance or a purchasing policy which grants a similar
local vendor preference to Holland-based businesses as defined in the first sentence of this
paragraph.
(c) Exceptions.
(1) Purchases resulting from exigent emergency conditions where any delay in completion or
preference would jeopardize public health, safety or welfare of the citizens of the city, or
where in the judgment of the manager or his designee the operational effectiveness of a city
department or division or a significant city function would be seriously threatened if a purchase
was not made expeditiously.
(2) Purchases from any sole source supplier for supplies, materials, or other equipment.
(3) Purchases made through the state's extended purchasing program, or other cooperative
purchasing contractual agreements utilized or initiated by the purchasing division.
(4) The procurement of goods and services utilizing the request for proposal (RFP) or best
value quote processes where the award is based on criteria other than lowest cost, unless the
original solicitation contains the criteria used to affect Holland-based preference.
(5) Bid solicitations that utilize federal funding that prohibits awards based on local preference
criteria.
(6) Bid solicitations that utilize "life cycle cost" as the basis of award in place of submitted bid
price.

(d) Preference. When sealed bids are received under section 2-46, the following shall apply:
(1) The person or business submitting the lowest responsive, responsible bid, according to the
requirements of the bidding documents, shall be deemed the lowest bidder. If the lowest
bidder is not a Holland-based business, any Holland-based business with a bid within two
percent (2%) of the lowest bid shall be deemed the lowest bidder if it agrees to reduce its bid
to match the bid of the lowest bidder. A lowered bid by a Holland-based business which is
premised upon, in
whole or in part, changes to or variances to the bid specifications, contract requirements, or
scope of work shall be considered non-responsible and will not be considered.
(2) If such a Holland-based business refuses to reduce its bid to match the lowest bid, then
the next lowest responsive and responsible Holland-based business with a bid within two
percent (2%) of the lowest bid shall be deemed the lowest bidder, if it agrees to reduce its bid
to match the bid of the lowest bidder.
(3) If no responsive and responsible Holland-based business within two percent (2%) of the
lowest bid agrees to reduce its bid, then the contract shall be awarded to the person or
business with the lowest, most responsive and responsible bid.
(4) No contract awarded pursuant to this section shall be sublet in any matter that permits 50
percent or more of the dollar value of the contract to be performed by a subcontractor or
subcontractors who do not meet the definition of "Holland-based."
(e) Additional requirements. In no event shall a Holland-based business be awarded a
contract if the business is not current on real and personal property taxes owed to the city.
(f) Rights of city. This section shall not waive or constrain, in any manner, the right and
prerogative of the city to reject any and all bids or proposals, to reject a bid not accompanied
by required bid security or other documentation or data required by the bidding documents, or
to reject a bid which is in any way incomplete, irregular, not responsive or not a lowest
responsible bidder as defined by Section 2-48 of the Ordinance Code.
(g) Rules and Regulations. The city manager, in conjunction with the purchasing coordinator,
may prescribe rules and regulations to implement and carry out the intent and purpose of this
section. Such rules and regulations shall be consistent with the City Charter and all applicable
city ordinances.
"The City of Holland, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Sub Title A, Office of the Secretary, Part 21, Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to
this advertisement, minority business enterprises will be afforded full opportunity to submit
bids in response to this invitation will and will not be discriminated against on the grounds of
race, color, or national origin in consideration for an award"