“City of Havelock Request for Engineering Service Qualifications: Phoenix Park”

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Dec 17, 2025
Due Date:	Jan 21, 2026
Solicitation No:	294-29412172025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	294-29412172025
Project Title:	“City of Havelock Request for Engineering Service Qualifications: Phoenix Park”
Description:	Project Description: This project is being funded by the United States Department of Housing and Urban Development’s FY23 Economic Development Initiative Community Project Funding grant and a USEPA Brownfields Cleanup grant. This project must comply with all federal terms outlined in the grant agreements and all applicable state and local policies. Consulting firms submitting proposals shall be in good standing and licensed with the North Carolina Board of Examiners for Engineers & Surveyors, and/or any other regulatory boards as applicable. Additionally, firms shall be experienced in all aspects site planning, environmental permitting, stormwater management, ADA compliance, cost estimation, and construction administration to ensure a well-engineered, regulatory-compliant project. The site previously operated as a permitted materials recycling facility and construction/demolition/hurricane debris landfill from the mid-1990s until 2002. Numerous environmental assessments have been completed at the site and in 2015, the city entered the site into a Brownfields Agreement with the North Carolina Department of Environmental Quality, Brownfields Redevelopment Section. In 2019, approximately 10 acres of the site were cleaned up (report attached). As part of this project, additional cleanup of the site will be conducted using HUD funds and funds from an EPA Brownfields Cleanup grant. The selected firm must demonstrate the ability to collaborate with the City’s environmental consulting team throughout the project to address site constraints, integrate environmental considerations, and ensure compliance with applicable requirements of the City’s HUD grant, EPA Cleanup grant, and the Brownfields Agreement between the City and the North Carolina Brownfields Redevelopment Section. The current address to this park is 899 W. US HWY 70, Havelock, NC. 28532. This project aims to transform part of the site into a public recreational space with parking, a walking trail, a dog park, and restrooms. The engineering services which are being requested are for the engineering/design and placement of the items listed below: Parking Lot Dog Park Walking Trail around the perimeter of the park Park entrance on the North East side of the park Prefabricated Men’s and Woman’s restrooms Phoenix Park is surrounded by two residential areas and one middle school. The two residential areas are Tucker Creek and MacDonald Downs. The residential area of Tucker Creek has approximately 400 single family homes and the MacDonald Downs residential area has approximately 200 single family homes. The Tucker Creek Middle School currently serves approximately 550 students.
Opening Date:	1/21/2026 1:00 PM
Posted Date:	12/18/2025
Status:	Open
Department:	CITY OF HAVELOCK


Solicitation Number * 294-29412172025	Department CITY OF HAVELOCK	Status Reason Open
Opening Date 2026-01-21T13:00:00.0000000	Posted Date * 2025-12-17T15:50:58.0000000Z	Commodity Code Engineering procurement and project management services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chasity Willis
Description Project Description: This project is being funded by the United States Department of Housing and Urban Development’s FY23 Economic Development Initiative Community Project Funding grant and a USEPA Brownfields Cleanup grant. This project must comply with all federal terms outlined in the grant agreements and all applicable state and local policies. Consulting firms submitting proposals shall be in good standing and licensed with the North Carolina Board of Examiners for Engineers & Surveyors, and/or any other regulatory boards as applicable. Additionally, firms shall be experienced in all aspects site planning, environmental permitting, stormwater management, ADA compliance, cost estimation, and construction administration to ensure a well-engineered, regulatory-compliant project. The site previously operated as a permitted materials recycling facility and construction/demolition/hurricane debris landfill from the mid-1990s until 2002. Numerous environmental assessments have been completed at the site and in 2015, the city entered the site into a Brownfields Agreement with the North Carolina Department of Environmental Quality, Brownfields Redevelopment Section. In 2019, approximately 10 acres of the site were cleaned up (report attached). As part of this project, additional cleanup of the site will be conducted using HUD funds and funds from an EPA Brownfields Cleanup grant. The selected firm must demonstrate the ability to collaborate with the City’s environmental consulting team throughout the project to address site constraints, integrate environmental considerations, and ensure compliance with applicable requirements of the City’s HUD grant, EPA Cleanup grant, and the Brownfields Agreement between the City and the North Carolina Brownfields Redevelopment Section. The current address to this park is 899 W. US HWY 70, Havelock, NC. 28532. This project aims to transform part of the site into a public recreational space with parking, a walking trail, a dog park, and restrooms. The engineering services which are being requested are for the engineering/design and placement of the items listed below: Parking Lot Dog Park Walking Trail around the perimeter of the park Park entrance on the North East side of the park Prefabricated Men’s and Woman’s restrooms Phoenix Park is surrounded by two residential areas and one middle school. The two residential areas are Tucker Creek and MacDonald Downs. The residential area of Tucker Creek has approximately 400 single family homes and the MacDonald Downs residential area has approximately 200 single family homes. The Tucker Creek Middle School currently serves approximately 550 students.

Attachments Pheonix Park RFQ.pdf (388.23 KB) Phoenix Recycle sheet C1 revised.pdf (2.88 MB) Sht 1 revised 07-30-15.pdf (370.30 KB) Sht2 revised 07-30-15.pdf (495.94 KB) Grant Agreement B-23-CP-NC-0928.pdf (2.65 MB)

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CITY OF HAVELOCK

Post Office Box

368 Havelock, NC

28532

Request for Engineering Service Qualifications

Pursuant to North Carolina General Statutes §143-64.31, the City of Havelock, North Carolina,

announces that it is soliciting Request for Qualifications (RFQ’s) from qualified firms with proven

expertise to provide professional engineering services. Submitted proposals are to be in accordance

with the attached specifications, bids can be submitted by mail, email, or hand delivered. Cover sheets,

envelopes, etc. should be clearly marked with the words

“City of Havelock Request for Engineering Service Qualifications: Phoenix Park”

Proposal Submission: If bid is submitted by mail or hand delivered submit one (1) unbound copy, three

(3) bound copies and one (1) electronic copy of the written proposal for a total of five (5) proposals. Fee

schedule should be in a sealed envelope. If submitting bid by email include a separate file attachment

titled fee schedule. The City of Havelock intends to evaluate the qualifications of all firms submitting

proposals before considering the fee schedule. Bids will be accepted until 1:00 P.M. (EST) Wednesday,

January 21, 2026. No proposals will be accepted after this date and time. The City of Havelock reserves

the right to refuse any or all packages received.

Submit proposals to:

Kimberly Walters, Director of Finance

City of Havelock

P.O. Box 368

1 Governmental Ave.

Havelock, NC 28532

Fax: 252-447-0126

Email: Bids@havelocknc.us

All questions regarding this project should be directed to bids@havelocknc.us. In order that the

selection process is as objective as possible, do not contact any other member of the City of Havelock

Staff or officials.

General Comments:

1: Any cost incurred by respondents in preparing or submitting a proposal for the

project shall be the respondents’ sole responsibility.

2: All responses, inquiries, or correspondence relating to this RFQ will become the property of the

City of Havelock when received.

3: The City of Havelock reserves the right to refuse any or all packages received.

4. The project is being funded by a HUD Community Development Block Grant and an EPA

Brownsfield Cleanup Grant.

Questions must be received by 2:00 PM (EST) on Wednesday, January 7, 2026. If questions are

received, the City will respond no later than 12:00 PM (EST) on Wednesday, January 14, 2026.

This is the 17th day of December 2025

Published: Vendor Registry December 17, 2025

CITY OF HAVELOCK

Kimberly Walters Director of Finance

STATE OF NORTH CAROLINA

AFFIDAVIT

CITY OF HAVELOCK

(the individual attesting below), being duly authorized by and

on behalf of

(the entity hereinafter “Employer”) after first

being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United

States Department of Homeland Security and other federal agencies, or any successor or

equivalent program used to verify the work authorization of newly hired employees pursuant to

federal law in accordance with NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an

employee to work in the United States, shall verify the work authorization of employee through

E-Verify in accordance with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the State

and that employs 25 or more employees in this State. (mark Yes or No)

a. YES , or

b. NO

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this

project, Employer will ensure compliance with E-Verify by any subcontractors subsequently

hired by Employee

This

day of

, 20

Signature of Affiant:

Print or Type Name:

State of North Carolina County of

Signed and sworn to (or affirmed) before me, this the

day of

, 20

Signature of Notary

Printed Name of Notary

Company Name:

Company Address:

Contact Person:

Telephone Number:

NC Contractor’s License Type and Number:

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the

Iran Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature:

Print Name of Authorized Signature:

Title:

Address Bid to:

Kimberly Walters, Director of Finance

City of Havelock

P.O. Drawer 368

1 Governmental Avenue

Havelock, NC 28532

Bids@Havelocknc.us

Please indicate the Project name on the outside of the envelope.

Request for Qualifications

City of Havelock

Phoenix Park

Engineering Services

Introduction: The City of Havelock, North Carolina requests proposals from

qualified Engineering Firms for the Engineering Services for Bid and Design Package

Submittal and Approval, Project Advertisement, Award, Submittals, Grant

Compliance, and CA/CO services for the Phoenix Park Project. Upon review of

proposals received in response to this Request for Qualifications (RFQ), the City of

Havelock anticipates awarding a single contract for the engineering services as

required.

Project Description: This project is being funded by the United States Department

of Housing and Urban Development’s FY23 Economic Development Initiative

Community Project Funding grant and a USEPA Brownfields Cleanup grant. This

project must comply with all federal terms outlined in the grant agreements and all

applicable state and local policies.

Consulting firms submitting proposals shall be in good standing and licensed with

the North Carolina Board of Examiners for Engineers & Surveyors, and/or any

other regulatory boards as applicable. Additionally, firms shall be experienced in

all aspects site planning, environmental permitting, stormwater management, ADA

compliance, cost estimation, and construction administration to ensure a well-

engineered, regulatory-compliant project.

The site previously operated as a permitted materials recycling facility and

construction/demolition/hurricane debris landfill from the mid-1990s until 2002. Numerous

environmental assessments have been completed at the site and in 2015, the city entered the

site into a Brownfields Agreement with the North Carolina Department of Environmental

Quality, Brownfields Redevelopment Section. In 2019, approximately 10 acres of the site

were cleaned up (report attached). As part of this project, additional cleanup of the site will

be conducted using HUD funds and funds from an EPA Brownfields Cleanup grant. The

selected firm must demonstrate the ability to collaborate with the City’s environmental

consulting team throughout the project to address site constraints, integrate environmental

considerations, and ensure compliance with applicable requirements of the City’s HUD

grant, EPA Cleanup grant, and the Brownfields Agreement between the City and the North

Carolina Brownfields Redevelopment Section. The current address to this park is 899 W. US

HWY 70, Havelock, NC. 28532. This project aims to transform part of the site into a public

recreational space with parking, a walking trail, a dog park, and restrooms. The engineering

services which are being requested are for the engineering/design and placement of the items

listed below:

Parking Lot

Dog Park

Walking Trail around the perimeter of the park

Park entrance on the North East side of the park

Prefabricated Men’s and Woman’s restrooms

Phoenix Park is surrounded by two residential areas and one middle school. The two

residential areas are Tucker Creek and MacDonald Downs. The residential area of Tucker

Creek has approximately 400 single family homes and the MacDonald Downs residential

area has approximately 200 single family homes. The Tucker Creek Middle School currently

serves approximately 550 students.

Scope of Engineering Services

1. Conduct a site analysis and necessary assessments to evaluate topography, vegetation,

drainage, and existing infrastructure.

2. Provide detailed engineering plans for grading, utilities, drainage, and site improvements.

3. Incorporate principals of universal accessibility (ADA compliance).

4. Design sustainable infrastructure including stormwater management systems and native

landscaping.

5. Prepare, submit and obtain the necessary permit applications for site development and

approvals ensuring compliance with all local, state, and federal regulations governing the

project’s development.

6. Develop an engineer’s cost estimate for the project.

7. Develop project plans and specifications, all bid documents, and all contract documents.

8. Conduct the construction bidding process to include participation in the pre-bid conference,

replying to requests for information, preparing advertisements for bid solicitations, attending

bid opening, preparing a certified bid tabulation, preparing a formal recommendation for

award, and issuing a notice to proceed, when applicable.

9. Provide construction management including but not limited to construction inspections, shop

drawing review, testing, pay records, certifications, and as-built plans.

10. Provide necessary documentation needed for compliance with DEQ, EPA, HUD, EDI, and

other local, state, and federal agencies,

The City understands this RFQ may not fully describe the requested work. The preceding list

provides some areas of professional services for projects that have been performed or discussed

in the past or planned for the future. This is not an all-inclusive list. The city retains the right

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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“City of Havelock Request for Engineering Service Qualifications: Phoenix Park”

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