City of Hapeville 2027 Comprehensive Plan Update

E. Georgia Security and Immigration Compliance .......................................................................... 7
Consultant Affidavit and Agreement..........................................................................8
Subconsultant Affidavit and Agreement......................................................................9
Appendix A. Maps
Appendix B. Scope of Work
I. GENERAL INSTRUCTIONS
1. All Submittals must be delivered to the City of Hapeville, City Clerk, 3468 North Fulton Avenue,
Hapeville, GA 30354, no later than the time and date indicated in this Request for Proposals (RFP).
Any Submittals received after the deadline date and time stated above will not be considered for
award.
2. The City of Hapeville reserves the right to waive any and all technicalities, formalities or
irregularities in making award determinations. The City may consider all Submittals, reject all
Submittals, or reject the Submittals of any Consultant (sometimes referred to as "Consultant,
Consulting Firm, Firm, Respondent, or Proposer") that has previously failed to comply with
conditions of RFPs with the City, by performing poorly on a prior contract with the City, or failing to
complete tasks on time for contracts of a similar nature with the City. Submittals by a Consultant or
Consultant team that, in the sole opinion and discretion of the City of Hapeville, is not in the position
to fulfill the contract terms as outlined by this RFP may also be rejected.
3. All Consultants responding to this RFP shall provide appropriate proof of professional credentials that
demonstrate their knowledge and ability to perform all required tasks set forth in this RFP; a current
and valid occupational license issued by an agency from within the State of Georgia or one of the
contiguous United States; proof of Professional Liability Insurance in the amount of $250,000 or
greater must be provided; Proof of prior experience in completing a at least four (4) professional
references that can attest to the professional experience and work product of the Consultant or
Consultant team.
II. INTRODUCTION
The City of Hapeville is centrally located in the metro Atlanta Region, south of downtown Atlanta,
Georgia between I-75 and I-85. This small (2.5 square miles, population 6,630 according to the 2020
Census Bureau) but progressive city has the distinct advantage of being located in close proximity to the
Hartsfield-Jackson Atlanta International Airport and therefore is visited daily by a large workforce
population as well as air travelers. Hapeville is home to the original Chick-fil-A Dwarf House, Delta
Airlines Reservation Center, Wells Fargo Processing Center and numerous hotels and restaurants.
Chartered in 1891 by Dr. Samuel Hape, the City's first Mayor, Hapeville is listed on the National Register
of Historic Places and is a designated Georgia Main Street City. The City of Hapeville is an active
Aerotropolis Alliance Partner and has Opportunity Zone designations in the majority of its commercial
corridors. The City created an Arts District centered on the historic downtown.
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The City seeks to update the existing study and comprehensive plan by reassessing the feasibility and
sustainability of land uses and development activities recommended in the City's 2022 Comprehensive
Plan. The City has completed numerous planning efforts including LCI Studies, with a 2010 Plan Update,
and the Comprehensive Plan (2005 Comprehensive Plan, with Short Term Work Program Update in
2012). The Virginia Park LCI Study was adopted in 2001. The Town Center LCI was adopted in
December 2005. Hapeville Town Center LCI 5-Year Implementation Plan Update was adopted in August
2010. The 2010 5-Year Update for Town Center includes the merger of the Virginia Park LCI Study, 2017
LCI Study, and Willingham Corridor Study.
III. SCOPE OF WORK
See Appendix B for the complete scope of work. The scope of work will involve five major tasks:
Task 1 - Evaluate Existing Plans
Task 2 - Complete a Market Analysis
Task 3 - Gather Public Input
Task 4 - Update Comprehensive Plan for the City of Hapeville
Task 5 - Project Deliverables to Include Completion Deadlines and Costs
The Consultant shall furnish all labor, materials and services required to conduct a complete
Comprehensive Plan as specified in Appendix B (also referred to as "Project"). The selected firm must
show that it can conduct the study and deliver its results and recommendations, including the list of
deliverables, on or before July 29, 2027.
The final product shall include:
One (1) printed unbound copy of the complete final report and appendices (8.5"x11")
Ten (10) bound color copies of the complete final report and appendices (8.5"x11")
One PDF file of Final Report and all appendices
One Power Point Slide Presentation summarizing the final report
The 5-Year Implementation Plan in Excel.
All electronic files in their original formats (e.g., MS Word, Excel, ArcGIS, etc.) with supporting
graphics and GIS shape files.
IV. General Project Schedule
(cid:1) Deadline for RFP Proposals - 10-05-2026 @ 4:00pm EST
Consultant Recommended - 10-20-2026
Study Commences - 11-01-2026
Final Draft Study Complete not later than - July 29, 2027
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(cid:1) Study Adopted by Mayor and Council - August 17, 2027
Final Invoice for all costs due for services and Study Documents - August 24, 2027
Final report transmitted to DCA - August 31, 2027
V. Proposal Response Guidelines
Seven (7) copies of the written proposal, limited to a maximum of 22 pages, shall be submitted to the
Office of the City Clerk, City of Hapeville, 3468 North Fulton Avenue, Hapeville, GA 30354 no later than
4:00 pm local time, on Monday, October 5, 2026. All proposals shall be bound and labeled as set forth
below. The City cannot be responsible for the lack of receipt of proposals by the date and time specified.
Proposals shall include the following information:
1. Title Page - List the RFP subject, the RFP number, the name of the Consultant or Consulting firm,
name of the primary point of contact for the city, address, and email address of the primary point of
contact, their phone number, and the date of submittal to the City.
2. Letter of Transmittal - Include a commitment to perform the required work within the time period
specified in the project schedule set forth herein. Also, give the name(s) of the person(s) who will be
authorized to legally bind the Consultant or Consulting firm, their title, phone number, and email address.
3. Qualifications
a. Name, address and phone number of the firm's owners, and full information about the corporate
structure of the submitting firm. Proof of registration with the Georgia Secretary of State or a similar body
that demonstrates corporate registration and legal operations for the Consultant or Consulting firm.
b. Location of the Consulting firm's primary place of business for legal purposes and any subsidiary
offices, years of business, and types of services offered.
c. Names and qualifications of personnel that will be assigned to the project, including all subcontractors.
This section must include proof of professional credentials that demonstrate the consultant's or the
consultant's personnel's knowledge and ability to perform all required tasks set forth in this RFP and a
current and valid occupational license issued by an agency from within the State of Georgia or one of the
contiguous United States
d. Description of at least four (4) similar project experiences that detailed successive submissions of
municipal comprehensive plans to DCA. Please include the names of the point of contact, addresses,
email address, and phone number of the point of contact for the prior projects completed by the
Consultant for all projects described in response to this requirement (references will be checked).
e. Curriculum vitae of principal associates and key personnel proposed to have primary responsibility for
completing the required tasks, responsibilities and duties set forth by this RFP.
f. Current and projected workload, including a list of all projects contracted for or anticipated during the
period set forth in the General Project Schedule set forth herein.
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g. Indication of your understanding of the scope of work and a description of the firm's experience in
such work and the technical approach for accomplishing the work, including specific illustrations of the
procedures to be followed and work plan for the completion of work.
h. Documentation of the firm's staffing capabilities, work samples, location where the work will actually
be performed and statement as to why the City should hire your firm.
i. The City of Hapeville is an Equal Employment Opportunity employer. Please provide proof of the
Equal Employment Opportunity policy that governs your firm and any other subcontractor that will
perform work on the Project.
4. Proposed contract fees shall be submitted broken down by phase or task and personnel used for the
proposed services.
a. Breakdowns are to be shown separately for each item listed under "Scope of Work". Overhead factors
and other multipliers shall be identified.
b. The Consultant shall be responsible for all required resources to include but not limited to computers,
surveys, outside consultants, experts, etc.
c. While cost will not be the sole determining factor, cost will be considered.
d. A list, with exact case name(s), number and court of all lawsuits in which the Consultant or affiliated
firm is, or has been involved in, over the last ten (10) years, as well as a list of all settlements or
arbitrations in which the firm or key staff was involved during the same period.
6. Proof of Insurance. Proof of Professional Liability Insurance in the amount of $250,000 or greater
must be provided.
7. Completed Georgia Security and Immigration Compliance Affidavit and Agreement. A
completed Georgia Security and Immigration Compliance Affidavit and Agreement must be completed
and attached for all Consultants seeking to work on the Project. If the Consultant wishes to secure
subconsultants or contractors, the subconsultant must complete the Subconsultant Security and
Immigration Compliance Affidavit. The completed affidavits are required, under federal and state law, to
demonstrate the ability to legally work on the project. Failure to include a completed affidavit and
agreement required under this section will result in disqualification. Formatted: Font: Bold
8. Any additional information that will allow the City to accurately evaluate the firm's capability,
qualifications and performance record.
VI. Evaluation Procedure
The City of Hapeville will independently review and evaluate proposals based on the following criteria. A
total of 100 points is available.
* Consultant's Understanding and Approach - 20 Points
Consultant's understanding and approach to the City's required tasks and needs, as demonstrated
in the Consultant's response to the scope of work.
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* Relevant Experience and Creativity - 20 Points
Consultant's experience and creativity with similar projects comparable in type, size, and
complexity.
* Qualifications of Project Team - 20 Points
Qualifications of the Consultant's staff assigned to perform the work of this project, including the
experience and qualifications of key personnel.
* Quality, Cost Control, and Timeliness - 20 Points
Demonstrated ability of the Consultant to perform high-quality work, control costs, and
consistently meet project deadlines.
* Past Performance - 5 Points
Consultant's past performance on similar projects with other jurisdictions.
* Cost - 5 Points
Cost to complete the project.
* Planning Knowledge - 5 Points
Demonstrated knowledge of national, state, regional, and local master planning, policies,
regulations, trends, and issues.
* Technical Approach - 5 Points
Technical approach, with specific emphasis on creative approaches to project implementation,
public engagement and outreach, and funding strategies.
Total Possible Score: 100 Points
VII. Award of Contract
A Selection Committee will review all proposals submitted pursuant to this RFP. The Selection
Committee will score all firms on the information submitted and will compile a ranking of those firms.
After all ratings are completed, the Committee will provide the rankings with its Recommendation for
Award to the City Council, which will make the final decision as to contract award.
The City reserves the right to award the contracts based on initial proposals received without formal
interviews and to award either contracts or a portion of the contract to one or more firms. Awarded
contracts may not be assigned without prior approval by the city. Further, any subcontractor that will
perform work pursuant to a contract obtained after selection of a successful Consultant must be disclosed
and approved by the City prior to the commencement of work by the subcontractor. Unapproved
subcontractors will not be eligible for payment from the City for the Project and such unapproved fees
shall be the sole responsibility of the Consultant. After the award of a contract for the Project, the
Consultant must submit all requests for subcontractor approvals, in writing, to Adrienne Senter, Planning
and Economic Development Director at asenter@hapeville.org.
VIII. Additional Information
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A. Questions:
Any and all questions or requests for additional information regarding this RFP must reference RFP #26-
001 Comprehensive Plan Update must be submitted by email or in person before 12 noon on September
23, 2026 to Adrienne Senter, Planning and Economic Development Director, at asenter@hapeville.org.
All questions and answers will be posted as Addenda to the RFP on the City website noted above by
September 25, 2026. After the RFP is issued, any attempt to contact any Member of Council, City
representatives, or other staff involved regarding this solicitation will be deemed as immediate
disqualification for award of the RFP under the terms of this solicitation.
B. Addenda
Addenda may be issued from time to time in response to changes in the RFP details or requirements.
Addenda must be acknowledged by signing and returning the Addendum Form to be included in the
Proposal. Failure to properly acknowledge any Addendum may result in a declaration of non-
responsiveness by the City. All Addenda issued for this project may be found on the City's website noted
above.
C. Right to Cancel or Change RFP
The City reserves the right to cancel any and all RFPs where it is determined to be in the best interest of
the City to do so. The City reserves the right to increase, reduce, add or delete any item in this RFP as
deemed necessary. Any errors and/or omissions or typographical errors shall be construed in the favor of
the City of Hapeville.
D. Expenses of Preparing Responses to this RFP
The City accepts no responsibility for any expenses incurred by the responders to this RFP. Such expenses
are to be borne exclusively by the consultants, and consultant firms and all other responders who
submitted responses to this RFP.
E. Georgia Security and Immigration Compliance
In compliance with the Georgia Security and Immigration Compliance Act of 2006 (Act 457), Section 2
of Senate Bill 529, Chapter 300-10-1 (O.C.G.A. 13-10-91), all Consultants and or proposers must comply
with the above-mentioned State of Georgia regulations by completing the provided affidavits relative to
Consultant and Subconsultant stating affirmatively that the consultant and any Subconsultants are
registered and participating in a federal work authorization program. All applicable affidavits have been
included with this RFP and must be signed and provided with the submittal. Failure to accurately
complete and submit the Consultant Affidavit, which is required by Federal and State law, will be grounds
for disqualification. You will find the Consultant Affidavit on the next page and the .
City of Hapeville, Georgia
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CONSULTANT AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned Consultant verifies its compliance with O.C.G.A. 13-
10-91, stating affirmatively that the individual, firm, or corporation contracting with the City of
Hapeville as a Consultant is a U.S. citizen or corporation authorized to work in the United States
of America and is registered with and participates in a federal work authorization program. As of
the effective date of 13-10-91, the applicable federal work authorization programs (any of the
electronic verification information of newly hired employees, pursuant to the Immigration Reform
& Control Act of 1986 (IRCA) P.L.99-603); in accordance with the applicability provisions and
deadlines established in O.C.G.A. 13-10-91. "EEV/Basic Rule Pilot Program" is operated by the
U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland
Security, in conjunction with the Social Security Administration.
The undersigned further agrees that, should it employ or contract with any Subconsultant(s) in
connection with the physical performance of services pursuant to this contract with the City of
Hapeville, Consultant will secure from such Subconsultant(s) similar verification of compliance
with O.C.G.A. 13-10-91 on the Subconsultant Affidavit provided in Rule 300-10-01-08 or a
substantially similar form. Consultant further agrees to maintain records of such compliance and
provide a copy of each such verification to the City of Hapeville at the time the Subconsultant(s)
is retained to provide the service.
__________________________________________
EEV/Basic Pilot Program User Identification Number
_________________________________________ ___________________
By: Authorized Officer or Agent Date
___________________________
Title of Authorized Office or Agent
Subscribed and sworn before me on this day of ______________, 2027
Notary Public: _____________________
My Commission expires: ______________________
City of Hapeville, Georgia
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SUBCONSULTANT AFFIDAVIT FORM
By executing this affidavit, the undersigned Subconsultant verifies compliance with O.C.G.A.
13-10-91 and affirms that the individual, firm, or corporation contracting with the City of
Hapeville as a Subconsultant is a U.S. citizen or corporation authorized to work in the United
States of America and is registered with and participates in a federal work authorization
program. Under O.C.G.A. 13-10-91, the applicable program includes electronic verification of
newly hired employees pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L.
99-603, and the applicable provisions and deadlines established by O.C.G.A. 13-10-91. The
EEV/Basic Pilot Program is operated by the U.S. Citizenship and Immigration Services Bureau
of the U.S. Department of Homeland Security in conjunction with the Social Security
Administration.
_______________________________________________________________
EEV/Basic Pilot Program User Identification Number
___________________________________________
_____________
By: Authorized Officer or Agent of Subconsultant Date
_________________________________________
Title of Authorized Office or Agent of Subconsultant
Subscribed and sworn before me on this _______day of________________, 2026
Notary Public: _________________________
My Commission expires: _______________________
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Comprehensive Plan Update
Appendix A - Maps
* City of Hapeville Limits - Comprehensive Plan Study Area
* Hapeville Livable Centers Initiative (LCI) Study Areas - Town Center and Virginia Park
* Willingham Drive Corridor Study Area
* 2022 Comprehensive Plan and LCI Study Update Area
Appendix B. Scope of Work
Work Tasks:
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