City of Gatlinburg Convention Center Video Wall

Agency: City of Gatlinburg
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 334310 - Audio and Video Equipment Manufacturing
Posted Date: Oct 20, 2023
Due Date: Nov 2, 2023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Opening Time Description

City of Gatlinburg Convention Center Video Wall

November 2, 2023 - 2:30 p.m.

Please respond by the date if interested. Please check the information on the first page of the document for the contact person if you have any questions.

Bid Documents

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The City of Gatlinburg is accepting sealed bids for the. Purchase of a LED video Wall at
the Gatlinburg Convention Center at 234 Airport Rd, Gatlinburg, TN 37738.
Bids will be received at City Hall until 2:30 p.m. November 2nd, 2023, at which time they
will be publicly opened and read aloud. No bid may be withdrawn for thirty (30) days.
All bids must be submitted in a sealed envelope with the notation "Bid on Convention
Center Video Wall" along with the bidders name and address and the bid opening time
and date clearly printed on the front of the outside of the envelope.
For questions concerning the Bid Documents, Bidders may contact City of Gatlinburg,
Delea Patterson, AP/Purchasing at 865-436-1409 or Fax 865-436-6464 or
Questions about the specifications need to be directed to the Gatlinburg Convention
Center, Jarrod Hinkle at 865-430-1001.
Bid specifications will also be available on the City of Gatlinburg website at under "Bid Opportunities". This bid tab is located on center of
main page.
All bids must be itemized.
Bids are subject to quantity adjustment based on itemized pricing.
The City reserves the right to qualify bidders, to waive any informalities in bidding and
to reject any and/or all bids and to accept the bid deemed most favorable to the interest
of the City.
Prices quoted shall not include Federal or State taxes, if any are applicable. The
successful bidder shall be furnished tax exemption forms, if required.
The prices quoted are that for which the materials or services will be delivered F.O.B.
Gatlinburg, Tennessee.
Any additions, deletions, or variations from the following specifications must be noted.
Inspection of the materials or equipment will be made by an agent of the City of
Gatlinburg, and if found defective or fails in any way to meet the terms of this
agreement, it will be rejected. Rejected materials or equipment will be replaced at the
expense of the bidder.
All technical specifications must accompany bid.
The City of Gatlinburg reserves the right to purchase additional units or services under
the same terms and conditions for a period of one (1) year, if applicable.
The City of Gatlinburg reserves the right to extend this agreement for two (2) additional
year after the completion of the first year agreement, if applicable.
The City of Gatlinburg reserves the right to defer payment for thirty (30) days after
delivery. The City of Gatlinburg also reserves the right to reject any and/or all bids.
The bidder agrees to indemnify the City of Gatlinburg from any and all liability, loss or
damage the City may suffer as a result of claims, demands, costs, or judgments against
it arising from any and all work under this agreement.
The bidder agrees to notify the City, in writing, within thirty (30) days, by registered mail,
at the City's address as stated in this agreement, of any claim against the bidder on the
obligations indemnified against.
It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color,
national origin, age, sex, or disability in its hiring and employment practices, or in
admission to, access to, or operation of its programs, services and activities. With regard
to all aspects of this contract, contractor certifies and warrants it will comply with this
Certain projects with a total cost of $25,000 or more require a TN Contractors license.
This License#, Classification and Expiration date MUST be listed on the bid envelope.
Bidders cannot use license of another to bid on any City of Gatlinburg project.
Gatlinburg Convention Center
234 Airport Rd
Gatlinburg, TN 37738
Goal: To add a prominent video projection fixture for the Mills Auditorium.
Warranty: Warranty for hardware will not be less than 2 years (24 months) from the date
of installation.
Installation support will not to be less then 1 year (12 months).
Scope of work / project details;
The Gatlinburg Convention Center is looking to purchase a LED Video Wall for the Mills
All electrical requirements should be noted but will be provided outside of bid specs
1 - LED Wall – With a minimum width of 22’ up to 28’ at a 16:9 aspect ratio.
Maximum Pixel pitch of 4 mm.
The refresh rate should be camera friendly.
All cables must be provided (including data & power)
Video controller with HDMI input and audio extraction must be included.
Hanging or ground support screens will be accepted.
All hardware must be provided.
For ground support the bottom of screen must be at least 3’ off ground.
Rigging requirements should be noted.
Hardware and installation costs should be itemized in bid submission.
Final bid selection will be based on a combination of the best price for the hardware
and/or installation for the city of Gatlinburg for a LED video wall If selected.
Each interested party should contact Jarrod Hinkle to discuss the project or arrange a
site visit. Jarrod can be reached directly at 865-430-1001.
Email address is below if needed.
Delea Patterson, AP/Purchasing
City of Gatlinburg
1230 Parkway East, Suite 2
P.O. Box 5
Gatlinburg, TN 37738
RE: Gatlinburg Convention LED Video Wall Purchase
The specifications for the above-mentioned project have been reviewed and the
following is offered:
Project Cost
Estimated time period after award that project can begin_______________.
Estimated days to complete project ________________.
Warranties provided with project: _________________________________.
Any deviations from these specifications are listed below.
Name (Print)
Company Name
Fax Number
Email (if applicable)
State Zip
For Title VI and IX compliance, we ask for voluntary disclosure of the following
African-American ___________
Other (specify) ___________

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