City of Blue Springs Sni-A-Bar WWTP Sludge Removal

City of Blue Springs Sni-A-Bar WWTP Sludge Removal
INVITATION FOR BIDS
Sealed bids for the Sni-A-Bar WWTP Sludge Removal (hereinafter "Project") will be received by the City of Blue
Springs, 903 W. Main Street, Blue Springs, MO 64015, until 2:00 PM, on Tuesday, March 31, 2026. The bids will be
publicly opened and read aloud at 2:00 PM, on Tuesday, March 31, 2026 at City Hall.
The Scope of Work includes the removal and disposal of approximately 2,600 dry tons of sludge from Sludge
Lagoons #1 and #2 located at the City of Blue Springs Sni-A-Bar WWTP. Removal/disposal methods shall be as
selected by Contractor and shall include disposal by land application or transfer to an approved disposal facility.
Bid packages will be available after 2:00 PM on Tuesday, March 3, 2026. To ensure that you receive all addenda,
request bid documents by email from Nick Weber at nweber@cochraneng.com. Bid packages will be distributed
electronically at no cost to the bidder. When requesting the documents, you will be required to provide your company
name, contact person and phone number, a complete company address and an e-mail address to be added to the
Plan Holders List and for receiving official bidding communications and addenda. If you are not on the Plan Holders
List, you will not receive any addenda issued. Hard copies will not be available for purchase. Bidders may make
printed copies of the bid documents (plans, project manual, and a bid packet) at their own expense. Project and
bidding questions shall be conducted exclusively via e-mail. Any questions regarding this project must be submitted
to: nweber@cochraneng.com, by 2:00 pm local time on March 26, 2026. No written questions after this date or any
verbal questions will be recognized.
A bid security in the amount of five percent (5%) of the bid amount must accompany each bid, in accordance with the
Instructions to Bidders.
The City of Blue Springs anticipates issuing a Notice of Award in April 2026. The Work to be performed under the
Contract shall be completed within 365 consecutive calendar days from and including the date of said written Notice
to Proceed, subject to adjustment of this Contract Time as provided in the Contract Documents. Once work has
commenced, remaining contract length to be reduced to 60 consecutive calendar days.
The wage rates applicable to this project have been predetermined as required by law and are set forth in this
specification. When Federal wage rates are applicable and included, this contract is subject to the "Work Hours Act
of 1962," (P.L. 87-581: 76 Stat. 357) and implementing regulations.
Effective January 1, 2009, and pursuant to RSMo 285.530 (1), No business entity or employer shall knowingly
employ, hire for employment, or continue to employ an unauthorized alien to perform work within the state of
Missouri. The successful bidder must submit a sworn affidavit and documentation affirming the business entity's
enrollment and participation in the federal work authorization program and that all of its employees working for the
contracted services are not illegal immigrants.
Bidders on this work will be required to comply with the President's Executive Order Number 11246. Requirements
for bidders and contractors under this order are explained in the specifications.
Upon signing the contract, the successful contractor and any subcontractor performing the work shall provide a ten-
hour Occupational Safety and Health Administration (OSHA) construction safety program for their on-site employees.
The City of Blue Springs hereby notifies all bidders that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
THE OWNER INTENDS TO AWARD THE CONTRACT TO THE MOST RESPONSIVE, RESPONSIBLE BIDDER
SUBMITTING THE LOWEST BID. THE OWNER RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, AND
TO WAIVE ANY IRREGULARITIES IN THE BEST INTEREST OF THE OWNER.
Project No. 25-1032 Invitation for Bids INV-1

City of Blue Springs Sni-A-Bar WWTP Sludge Removal
INSTRUCTIONS TO BIDDERS
ARTICLE 1
DEFINITIONS
1.1 Bidding Documents include the Invitation to Bid, Instructions to Bidders, the Bid Form and the proposed
Contract Documents including any Addenda issued prior to receipt of Bids. The Contract Documents proposed for
the Work consists of the Owner-Contractor Agreement, State Wage Determination, Non-Collusion Affidavit,
Performance and Payment Bond, the Specifications, the Drawings, the Construction Schedule, all Addenda, and all
Modifications.
1.2 All definitions set forth in the General Conditions of Owner-Contractor Agreement or in other Contract
Documents are applicable to the Bidding Documents.
1.3 Addenda are written or graphic instruments issued prior to the execution of the Owner-Contractor
Agreement, which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.
1.4 A Bid is a complete and properly signed proposal to do the Work, or a designated portion thereof, for the
sums stipulated therein, submitted in accordance with the Bidding Documents.
1.5 The Base Bid is the sum stated in the bid for which the bidder offers to perform the Work described in the
Bidding Documents as the base to which work may be added or from which work may be deleted for sums stated in
alternate bids.
1.6 An Alternate Bid is an amount stated in the bid to be considered in addition to the Base Bid if the
corresponding Change in the Work, as described in the Bidding Documents, is accepted.
1.7 A Unit Price is an amount stated in the bid as a price per unit of measurement for materials or services as
described in the Bidding Documents or in the proposed Contract Documents.
1.8 A Bidder is a person or entity who submits a bid.
1.9 A Sub-Bidder is a person or entity who submits a bid to a bidder for materials or labor for a portion of the
Work.
ARTICLE 2
BIDDER'S REPRESENTATIONS
2.1 Each bidder by making his bid represents and warrants that:
2.1.1 He has read and understands the Bidding Documents and his bid is made in accordance therewith.
2.1.2 He has visited and carefully examined the site of the Work, and has familiarized himself with and satisfied
himself of the following:
1. the nature and location of the Work;
2. the character, quality and quantity of materials to be encountered;
3. the character and quantity of equipment and facilities needed prior to and during performance of
the Work;
4. the local conditions under which the Work is to be performed, including the availability of necessary
labor;
5. the requirements for maintaining existing facilities in continuous service, if necessary or required.
Project No. 25-1032 Instructions to Bidders IB-1

City of Blue Springs Sni-A-Bar WWTP Sludge Removal
2.1.3 He has correlated his examination and observations with the requirements of the proposed Contract
Documents.
2.1.4 His bid is based upon the materials, products, systems and equipment required by the Bidding Documents.
ARTICLE 3
BIDDING DOCUMENTS
3.1 COPIES
3.1.1 Bidders may obtain complete sets of the Bidding Documents from the issuing office designated in the
Invitation to Bid in the number and for the deposit sum, if any, stated therein.
3.1.2 Each bidder shall use a complete set of Bidding Documents in preparing his bid.
3.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS
3.2.1 Bidders shall promptly notify the Owner in writing of any ambiguity, inconsistency or error which they may
discover upon examination of the Bidding Documents or of the site and local conditions.
3.2.2 Bidders may request clarification or interpretation of the Bidding Documents by making a written request
which shall reach the Owner at least seven (7) days prior to the date for receipt of bids.
3.2.3 Any interpretation, correction or change of the Bidding Documents will be made by Addendum.
Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding on
the Owner, and bidders shall not rely upon such interpretations, corrections and changes.
3.2.4 If the Owner determines that clarification of the terms and conditions of the Bidding Documents is
necessary, an Addendum will be made available to all bidders setting forth-such clarification.
3.3 SUBSTITUTIONS
3.3.1 The materials, products, systems and equipment described in the Bidding Documents establish a minimum
standard of required function, dimension, appearance and quality which must be met by any proposed substitution.
3.3.2 No substitution of the materials, products, systems and equipment described in the Bidding Documents will
be considered prior to receipt of bids unless written request for approval has been received by the Owner at least ten
(10) days prior to the date for receipt of bids. Each such request shall include the name of the material, product,
system or equipment for which substitution will be made and a complete description of the proposed substitute
including drawings, costs, performance and test data and any other information necessary for an evaluation. A
statement setting forth any changes in other materials, products, systems or equipment or other work that
incorporation of the substitute would require shall be included in each such request. The Owner, in its sole discretion,
may approve or disapprove the proposed substitute.
3.3.3 If the Owner approves any proposed substitution prior to receipt of bids, such approval will be set forth in an
Addendum. Bidders shall not rely upon approvals made in any other manner.
3.3.4 No substitutions will be considered after the Contract is awarded unless specifically provided in the Contract
Documents.
3.4 ADDENDA
3.4.1 Addenda will be mailed or delivered to all who are known by the Owner to have received a complete set of
Bidding Documents.
3.4.2 Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that
purpose.
3.4.3 Prior to submitting his bid, each bidder shall ascertain that he has received all Addenda issued, and he shall
acknowledge receipt of all such Addenda in his bid.
Project No. 25-1032 Instructions to Bidders IB-2

City of Blue Springs Sni-A-Bar WWTP Sludge Removal
ARTICLE 4
BIDDING PROCEDURE
4.1 FORM AND STYLE OF BIDS
4.1.1 Attached to the Contract Documents is a separate, complete set of Bid Forms to be signed and submitted as
the Bidder's formal bid. To be considered, a bid shall be properly completed using these Bid Forms.
4.1.2 All blanks on the Bid Form shall be filled in by typewriter or manually in ink.
4.1.3 Where so indicated by the make-up of the Bid Form, dollar amounts shall be expressed in both words and
figures and in case of discrepancy between the two, the amount written in words shall govern.
4.1.4 Any interlineation, alteration or erasure must be initialed by the signer of the bid.
4.1.5 Where two or more bids for designated portions of the Work have been requested, the Bidder may, without
forfeiture of his bid security, state his refusal to accept award of less than the combination of bids if he so stipulates.
The Bidder shall make no additional stipulations on the Bid Form nor qualify his bid in any other manner.
4.1.6 Each copy of the bid shall include the legal name of the Bidder and a statement that the Bidder is a sole
proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or
persons legally authorized to bind the bidder to a contract. A bid submitted by an agent shall have a current power of
attorney attached certifying the agent's authority to bind the Bidder.
4.1.7 The Owner shall not be responsible in any way for any costs or expenses related to the preparation or
submission of any bid.
4.1.8 In the case of discrepancy between unit pricing and extended price or total bid, the unit pricing shall govern.
4.2 BID SECURITY
4.2.1 Each bid shall be accompanied by a certified check or bank draft on a responsible solvent Missouri bank, or
a satisfactory bid bond executed by the bidder and an acceptable Surety company, naming the Owner as Obligee, in
the amount of not less than five percent (5%) of the Base bid plus the greatest of the Alternate bids ("Bid Security").
If the bidder fails to enter into a Contract with the Owner on the terms stated in his bid, or fails to furnish Performance
and Payment Bonds as required by the Contract Documents, the amount of the Bid Security shall be forfeited to the
Owner as liquidated damages, not as a penalty.
4.2.2 IMPORTANT - Surety companies executing BONDS must appear on the Treasury Department's most
current list (Circular 570 as amended) and be authorized to transact business in Missouri.
4.2.3 The Owner will have the right to retain the Bid Security of bidders to whom an award is being considered
until either, (a) the Owner-Contractor Agreement has been executed and the Performance and Payment Bonds have
been furnished, (b) the specified time has elapsed so that bids may be withdrawn, or (c) all bids have been rejected.
4.3 SUBMISSION OF BIDS
4.3.1 Bidders must complete and submit with their bids the "Non-Collusion Affidavit" included with the Bid Form
and 5% Bid Security. Bidders shall also complete and submit the following:
1. a designation of the Work, item by item, including the related dollar amount and total dollar amount, to be
performed by the bidder with his own forces;
2. the proprietary names and the suppliers of principal items or systems of materials and equipment
proposed for the Work;
3. "Subcontractor Approval Form" for each and every proposed Subcontractor, or other persons or entities
(including those who are to furnish materials or equipment fabricated to a special design) proposed for the
principal portions of the Work.
Project No. 25-1032 Instructions to Bidders IB-3

City of Blue Springs Sni-A-Bar WWTP Sludge Removal
4.3.2 All copies of the bid, the Bid Security and any other documents required to be submitted with the bid shall be
enclosed in a sealed envelope identified "SEALED BID ENCLOSED" on the face thereof. The envelope shall be
addressed and delivered to the Owner and shall be identified with the 25-1032, the Bidder's name and address and, if
applicable, the designated portion of the Work for which the Bid is submitted. If the bid is sent by mail, the sealed
envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face
thereof.
4.3.3 Bids shall be deposited at the designated location prior to the time and date for receipt of bids indicated in
the Invitation to Bid or any extension thereof made by an Addendum. Bids received after the time and date for receipt
of bids will be returned unopened.
4.3.4 The bidder shall assume full responsibility for timely delivery at the location designated for receipt of bids.
4.4 MODIFICATION OR WITHDRAWAL OF BID
4.4.1 A bid may not be modified, withdrawn or cancelled by the bidder within sixty (60) days following the time and
date designated for the receipt of bids, and each bidder so agrees in submitting his bid.
4.4.2 Prior to the time and date designated for receipt of bids, any bid submitted may be modified or withdrawn by
notice to the party receiving bids at the place designated for receipt of bids. Such notice shall be in writing over the
signature of the bidder. A letter of protest must be received by the soliciting entity by the close of business ten (10)
business days prior to the due date for bid response.
4.4.3 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids provided that they are
then fully in conformance with these Instructions to Bidders.
4.4.4 The amount of the Bid Security shall be in an amount sufficient for the bid as modified or resubmitted.
ARTICLE 5
CONSIDERATION OF BIDS
5.1 OPENING OF BIDS
5.1.1 Unless stated otherwise in the Invitation to Bid, the properly identified bids received on time will be opened
publicly and will be read aloud.
5.2 REJECTION OF BIDS
5.2.1 The Owner shall have the right to reject any or all bids, to reject a bid not accompanied by the Bid Security
or by other data required by the Bidding Documents, to reject a bid which is in any way incomplete or irregular, and to
rebid the Work at a later date, if all bids are rejected.
5.3 ACCEPTANCE OF BID (AWARD)
5.3.1 The Owner may make any investigation of a bidder as it deems necessary to determine that the bidder is
responsible and properly qualified to perform the Work. Bidders shall furnish information regarding their qualifications
upon the reasonable request of the Owner. The Owner reserves the right to reject any bid if the evidence submitted
by, or other investigation of, the bidder fails to satisfy the Owner that, in the Owner's opinion, the bidder has the
proper qualifications to perform the Work in accordance with the Contract.
5.3.2 It is the intent of the Owner to award the Contract to the lowest responsive, responsible bidder provided the
bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the
funds available.
5.3.3 The Owner shall have the right to accept alternates and to determine the low bidder on the basis of the sum
of the base bid and the alternates accepted.
Project No. 25-1032 Instructions to Bidders IB-4

City of Blue Springs Sni-A-Bar WWTP Sludge Removal
ARTICLE 6
POST BID INFORMATION
6.1 SUBMITTALS
6.1.1 The bidder will be required to establish, to the satisfaction of the Owner, the reliability and responsibility of
the persons or entities proposed to furnish and perform the Work.
6.1.2 Prior to the award of the Contract, the Owner will notify the bidder in writing if the Owner, after due
investigation, objects to any such person or entity proposed by the bidder pursuant to Subparagraph 4.3.1 above. If
the Owner objects to any such proposed person or entity, the bidder may, at his option, (1) withdraw his bid, or (2)
submit an acceptable substitute person or entity with no adjustment in his bid price.
6.1.3 Persons and entities proposed by the bidder and to whom the Owner has made no objection under the
provisions of Subparagraph 6.1.2 must be used on the Work for which they were proposed and shall not be changed
except with the prior written consent of the Owner.
ARTICLE 7
AWARD OF CONTRACT
7.1 Following receipt, to the satisfaction of the Owner, of all information required under Paragraph 6.1 above,
the Owner shall mail to the successful bidder the Notice of Award of the Contract.
7.2 Within five (5) working days from the date of receipt of the Notice of Award, the successful bidder shall
execute and deliver to the Owner the Contract Documents, and shall furnish the Bonds required by Paragraph 8.1
below and the Certificates of Insurance required by Subparagraph 10.1.3 of the General Conditions. In the event the
successful bidder fails to execute and deliver the Contract Documents, the Bonds and the Certificates of Insurance as
aforesaid, the Owner may, at its option, consider the bidder in default and award the Contract to another bidder, in
which case the Bid Security of the defaulting bidder shall be forfeited to the Owner as liquidated damages, and not as
a penalty.
7.3 The Contract, when executed, shall be deemed to include the entire agreement between the parties thereto,
and the Bidder shall not claim any modification thereof resulting from any claimed representation or promise made at
any time prior thereto by any officer, agency or employee of the Owner or by any other person.
7.4 PROTEST AFTER AWARD IS RECOMMENDED BUT BEFORE CONTRACT AWARD
7.4.1 After bids are accepted and an award recommendation is made to the governing body for approval, but
before approval of a contract for services, a Bidder may submit a written letter of protest. The written letter of protest
must set forth one of the following bases for the protest:
1. Arbitrary, capricious, an abuse of discretion, or otherwise not in accordance with law.
2. Contrary to constitutional right, power, privilege, or immunity.
3. In excess of statutory jurisdiction, authority, or limitations, or short of statutory right.
4. Without observance of procedure required by law.
5. Unsupported by substantial evidence that may include, but is not limited to:
a. A technical or mathematical mistake or error occurred during the evaluation process.
b. There is reason to believe that the bids or proposals may not have been independently arrived
at in open competition, may have been collusive, or may have been submitted in bad faith; or
c. An Offeror was not accorded fair and equal treatment with respect to any opportunity for
discussion and revision of proposals.
7.4.2 The letter of protest must be received by the soliciting entity by close of business within five (5) days after
the date of award recommendation.
7.4.3 All protests will be reviewed and acted upon by the governing board of the entity within five (5) business
days after the deadline for submitting protests. The decision of the board will be provided to the protestor in writing
within two (2) business days following the decision. The decision of the governing board is final.
Project No. 25-1032 Instructions to Bidders IB-5

City of Blue Springs Sni-A-Bar WWTP Sludge Removal
If a protest is received for a bid award, the award will be delayed until the board has reviewed the protest and made a
final decision regarding the protest.
ARTICLE 8
PERFORMANCE BOND, MAINTENANCE BOND, AND LABOR AND MATERIAL PAYMENT BOND
8.1 BOND REQUIREMENTS
8.1.1 The successful bidder shall furnish a Performance Bond in an amount equal to one hundred percent (100%)
of the Contract Sum as security for the faithful performance of all major terms and conditions of the Contract, a
Maintenance Bond in an amount equal to fifty percent (50%) of the Contract Sum as security for the faithful
performance of the Contract, and also a Labor and Material Payment Bond in an amount not less than one hundred
percent (100%) of the Contract Sum as security for the payment of all persons performing labor on the project under
this Contract and furnishing materials in connection with this Contract. The Surety shall be a company licensed to do
business in the State of Missouri and shall be acceptable to the Owner.
8.2 TIME OF DELIVERY AND FORM OF BONDS
8.2.1 The bidder shall deliver the required bonds to the Owner not later than the date of execution of the Owner-
Contractor Agreement, or if the Work is to be commenced prior thereto in response to a Letter of Intent, the bidder
shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be
furnished.
8.2.2 The bidder shall require the attorney-in-fact who executes the required bonds on behalf of the Surety to affix
thereto a certified and current copy of his power of attorney.
ARTICLE 9
FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR
9.1 FORM TO BE USED
9.1.1 Unless otherwise required in the Bidding Documents, the Owner-Contractor Agreement for the Work shall
be in the form attached hereto.
(The remainder of this page is intentionally left blank.)
Project No. 25-1032 Instructions to Bidders IB-6

City of Blue Springs Sni-A-Bar WWTP Sludge Removal
ARTICLE 10
BID FORM PROPOSAL
PROJECT NAME Sni-A-Bar WWTP Sludge Removal BID TIME 2:00 PM
PROJECT LOCATION 4601 Seymour Rd. Grain Valley, MO 64075 BID DATE March 31, 2026
BIDDER NAME
TO: _City of Blue Springs________________ ("Owner")
In response to the Invitation for Bids for Project No. 25-1032 Sni-A-Bar WWTP Sludge Removal, and in accordance
with the Instructions to Bidders and other Bidding Documents, the undersigned Bidder declares that he has had an
opportunity to examine the site of the Work and has carefully examined the Contract Documents therefore, including
the Addenda identified below, and on the basis thereof, and being fully familiar with the local conditions affecting the
Work, and upon written notice of award of contract, acknowledges and agrees to provide all labor, material,
equipment, tools, management and supervision, safety and technical services, insurance, bonds and incidentals
necessary or required for the faithful performance of the Contract Work in accordance with the above-referenced
documents in a safe, timely and workmanlike manner for the following Base Bid Price:
BASE BID: Dollars ($ )
(Amount in Words)
The Base Bid amount is more fully itemized as follows:
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE EXTENDED PRICE
Mobilization, Demobilization, Startup, Permits,
1 Insurance and Bonds LS 1
Sludge removal from existing lagoons, Dry
2 transported and disposed Tons 2,600
Total Base Total
By submitting this Bid, the Bidder agrees to waive any claim it has or may have against the Owner or Engineer, and
their respective employees, arising out of or in connection with the administration, evaluation or recommendation of
any bid(s).
Addenda
The undersigned Bidder acknowledges the following Addenda, if any:
Addendum No.: dated pages
Addendum No.: dated pages
Addendum No.: dated pages
Addendum No.: dated pages
Acknowledgements
Project No. 25-1032 Bid Form Proposal IB-7