City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-51
Date Posted: December 19, 2025
Written Response Due Date: December 27, 2025
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
• DESCRIPTION OF SERVICE/PRODUCT: PADtrax RFID Software and Add-Ons
• AMOUNT (This is an acquisition with an estimated value of): $70,239.00
• VENDOR: C&A Associates Inc.
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the
City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request
using the link, please contact Bernice Moen, Contract Administrator I, at 941.429.7114. Request for additional information
or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-51
Page 1
Sole-Source Provider for
FOR MORE INFORMATION CONTACT:
Matthew Moss
C&A Associates, Inc.
1814 S. Range Road, Suite A
Denham Springs, LA 70726
225.791.7797
mattmoss@caassociates.com
The PADtrax RFID Evidence and Accountability system from C&A Associates is the only
system available that has successfully employed RFID technology to fully track and monitor
items of evidence through the entire evidence management process in a Law Enforcement
environment. With PADtrax agencies account for and track tagged evidence items from intake
through movement into and out of an area secured with RFID detection devices. This document
details reasons why this system is unique and outlines the reasons why the PADtrax system is a
sole-source product with patents issued by the U.S. Patent Office (US 9,836,936 B1). PADtrax is
the first structure specifically designed for the use of RFID Technology throughout the entire
process of tracking evidence and evidence chain-of-custody assurance, and as such is the only
product that is available for this use (i.e. it is a Sole Source product for tracking evidence in a
Law Enforcement environment).
A common application for RFID integrators is to make a provision in software that allows
an RFID "Smart Label" to be attached to an item so that it can be located with a handheld
reader. While this does accomplish the task of making item location easier, it does not assist
with any other process of item handling.
Some integrators do attempt to go beyond this by implementing "Chokepoint" or
"Pinchpoint" technology into tracking. However, these attempts are often very coarse in their
approach. This is because they log the status of a tagged item based on whether the mounted
hardware successfully reads the tag. This process may be adequate in situations of less-critical
tracking, more predictable movements (such as forklifts and conveyor belts), or situations
where items can take a long time to be read, this would not be adequate for evidence room
environments.
This is because of a few very important factors:
1. Evidence is transported in and out of evidence by humans. Human bodies introduce a
multitude of effects in RF environments
2. Humans never do the same thing twice. Sometimes items are carried on the left,
sometimes the right, etc.
3. Different quantities of items move quickly through the door each time.
4. Most critically, stationary items are often stored within the distance the RFID antenna
can read moving objects. This means RFID chokepoint systems must be able to
distinguish between moving and stationary items, which is often quite difficult to do in
environments that are not tightly controlled (such as lab and testing environments).
Most adjustments made to accomplish this are performed at a tradeoff (reliability, read
time, etc). PADtrax utilizes proprietary phase-angle analysis and other algorithms in
order to make decisions regarding tag movement, inventory, and more.
5. PADtrax analyzes a multitude of data in near-real-time to determine whether a
RFIDtagged item is on the inside or outside of the closed door of the evidence room,
because such measures are critical when tracking the movement of evidence, which is
different than tracking things as they move across a loading dock, conveyor belt, etc.
6. PADtrax is designed to minimize the amount of physical constraint on users. The
PADtrax system will accommodate the variances in the way evidence officers move
items in and out.
These steps, and other procedures in the software, have allowed C&A Associates to receive
award and issuance of a patent from the U.S. Patent Office for our use of RFID Technology
specifically towards evidence chain-of-custody. We only use PADtrax for evidence
accountability which sets us apart from other companies offering one system for all
installations.
As the inventor and owner of the PADtrax product line, C&A is the sole-source provider for
the PADtrax Evidence Accountability System.
Date: __:ĂŶƵĂƌLJϮϱϮϬϮϱ_____________
Matthew L. Moss
President C&A Associates
mattmoss@caassociates.com
800.679.7764
1814 S. Range Ave. Suite A
Denham Springs, LA 70726
(225) 791-7797
North Port Police Department
Scott Smith
ssmith@northportpdfl.gov
Ship To: 4980 City Hall Boulevard, North Port, FL 34286
Quote# 4117
Date: 10/07/2025
Expiration Date: 02/28/2025
Salesperson
Jim Snyder
Product Code
PADTrax interface to RMS
Solution
RF-ZONE-017
RF-SENTHER HH
RF-PRINT-ZD621R
RF-BL-2400
RF-SIG-460HSBR
RF-EVTAG-4X2
RF-RIBBON RESIN-3X4
S&H
Installation & Training
Description
Job
North Port Police Department lead
Qty
PADtrax RFID Software
PADTrax interface to RMS
Solution
RFID Read-Zone
RFID Handheld
RFID Printer
RFID Block Reader
RFID Signature Pad
RFID-EVIDENCE 4X2 TAG 520/ROLL
RFID Printer RESIN Ribbons Law
Enforcement
Shipping & Handling
Installation & Training
1
1
7
2
2
2
1
41600
40
1
1
Unit price
$9,500.00
$0.00
Amount
$9,500.00
$0.00
$3,350.00
$3,250.00
$2,400.00
$565.00
$325.00
$0.39
$16.50
$23,450.00
$6,500.00
$4,800.00
$1,130.00
$325.00
$16,224.00
$660.00
$650.00
$7,000.00
$650.00
$7,000.00
Grand Total: $70,239.00
▪ Purchaser Agrees to Pay Grand Total to the Seller. Applicable Tax Not Included
▪ 4.0% Surcharge Fee If Paying by Credit Card
▪ Balance Due Upon Completion of Installation
▪ All Servers and PC's to be Provided by Purchaser Based on C&A Specs
▪ Purchaser Responsible for Providing Network Connection from Server to All Read -Zones
▪ Annual Maintenance/Support Invoiced After 90-Day Warranty Period
Annual Maintenance $9,500.00
To accept this quotation, sign here and return: ___________________________________________
Printed: _______________________________________ Date:____/_____/_______
Request
Request Type *
Sole/Single Source/Standardization
Preparer
Chelsey Rodgers
Procurement Request
City of North Port
Capital? (?)
No Yes
PRR-EX (?)
Yes
Pre-Director Approver(s) (?)
1
Carol Cooper-Colicchio
Department *
POLICE
Commission Meeting? *
Yes No
Commission Override (?)
Yes No
Name
Division(s)
FY *
2026
Type code *
Purchase
Payment Method *
Purchase Type *
Purchase SubType *
Visa Purchase Purchase Order
Single Purchase (current FY)
None Change Order
Blanket Purchase (current FY)
Amendment
Description *
This is a Property and Evidence Management Solution. It will track evidence from intake to being signed out by officers/detectives,
to release to court or the owner. It tracks the motion of the items by RFID and can audit items reducing man hours.
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) business days.
Exemption Explanation (?) *
It is in the best interest of the City to procure the PADtrax RFID Evidence and Accountability System from C&A Associates as a sole-
source purchase because it is the only system specifically designed and patented to fully track law enforcement evidence using RFID
throughout the entire chain-of-custody process. PADtrax uniquely distinguishes between moving and stationary evidence in active
evidence room environments through proprietary, patented technology (U.S. Patent No. 9,836,936 B1), which competing RFID
solutions cannot reliably achieve. As the inventor, patent holder, and exclusive provider of PADtrax, C&A Associates is the sole
source capable of providing this system.
Steps taken to verify these goods and/or services are not available elsewhere (?) *
Reviewed specifications and other companies, however PADtrax’s patented RFID implementation aims specifically at automated
chain-of-custody movement tracking in active evidence environments.
Other vendors that were contacted (?) *
Revolution™ Police Evidence Management, Cykeo RFID File Cabinet, Collective Data, Franwell Vigilant RFID System, UPUS Smart
Evidence Locker and eTWIST.
Grant? *
Yes No
Technology Related? (?) *
Yes Renewal No
Technology type *
Software
Exemption
Reason *
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
This page summarizes the opportunity, including an overview and a preview of the attached documents.
