City Hall Enclosure Condition Assessment and Restoration Design Services Addendum 3

Agency:	City of Providence
State:	Rhode Island
Type of Government:	State & Local
NAICS Category:	541310 - Architectural Services 541330 - Engineering Services 541620 - Environmental Consulting Services
Posted Date:	Mar 28, 2024
Due Date:	Apr 8, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Procurement #: 43982>

CITY OF PROVIDENCE, RHODE ISLAND

Department: Public Property

RFP Title: City Hall Building Enclosure Condition Assessment and Restoration Design Services

Opening Date: 04/08/2024

Addendum #: 3

Issue Date: 03/27/2024

The purpose of this addendum is to document and respond to questions raised at the pre-bid

conference

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE

M AYO R B RE T T P. S M I L E Y

Pre-Bid Conference Mee�ng Notes

Project Name: City Hall Building Enclosure Condi�on Assessment and Restora�on Design Services

Address: 25 Dorrance St, Providence, RI 02903

Date: 3/25/24, 1 PM

Name

Dan Kitridge

(Project Lead)

Ben Lobaugh

Anthony Alves

David DeQuatro

Josh Jaskowiak

Tara Ikenouye

Ryan Field

Patrick Torborg

Martha

Werenfels

Barbara J

Thornton

Alex Arango

Organiza�on

Phone

City of Providence 401-473-8418

City of Providence

RGB Architects

WJE

Building Enclosure

Science

LLB Architects

DBVW Architects

401-680-5548

401-368-5076

401-595-3745

215-353-1479

617-346-3413

401-316-8968

401-421-7715

401-258-8882

Brewster Thornton 401-861-1600

Group Architects

Torrado Architects 401-781-0633

dkitridge@providenceri.gov

blobaugh@providenceri.gov

aalves@providenceri.gov

ddequatro@rgb.net

jjaskowiak@wje.com

�kenouye@wje.com

rﬁeld@buildinges.com

ptorborg@llbarch.com

mwerenfels@dbvw.com

barbarat@brewsterthornton.com

a.arango@torradoarchitects.com

Ques�ons Discussed During Pre-Bid Conference

Item Ques�on

Response

1. Are there exis�ng

Unfortunately, the City doesn’t have electronic models or

drawings of the building CAD ﬁles of City Hall. The drawings we do have for the

which can be provided? building are from renova�ons performed star�ng in 1978, a

Are these available in link to which is provided below:

CAD format or just

prints?

htps://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:c5651a2e-

44d1-4884-8518-18cd1dc0�33

2. Will there be any

Previous reports evaluated the building for the presence of

Hazmat tes�ng required asbestos, so that tes�ng is not needed as no new asbestos

on this job? If so what is has been added. However, tes�ng has not been done for

the scope?

lead on many of the exterior elements where it may be

present, or in the areas of damaged interior ﬁnishes.

CITY OF PROVIDENCE

M AYO R B RE T T P. S M I L E Y

Hazmat tes�ng should focus on iden�fying the presence of

lead or any other hazardous materials (other than asbestos)

the design team iden�ﬁes as appropriate for tes�ng. We

have included a $25,000 allowance for such tes�ng.

3. While the current

The current available budget of $10M does create some

available budget is

challenges with projec�ng future costs due to the

$10M, it is understood an�cipa�on that, upon receiving professional third-party

that the full scope of es�mates, addi�onal funding may be allocated. To reﬂect

the work needed to

that, the cost scoring sheet asks bidders to provide lump

restore the building

sum costs for the design phases and a percentage-based fee

envelope may need

for the construc�on admin.

signiﬁcant addi�onal

funds. How should

Based on ques�ons at the pre-bid conference and following

bidding ﬁrms present internal discussion, the City recognizes that the

their costs for

Construc�on Documents phase should also be based on a

construc�on

percentage of the ﬁnal budget.

documents if the

budget may change? The cost form has been updated accordingly. Please use

the atached updated cost form in your proposals.

4. During the building

Evalua�on of interior damage caused by water inﬁltra�on

evalua�on, to what

should be limited to the perimeter oﬃces on the fourth and

extent do you want

ﬁ�h ﬂoors. The actual repair of these ﬁnishes will be

ﬁrms to evaluate

performed as part of a separate project dealing with

interior items?

interior building issues following repair of the cri�cal issues

with the envelope.

5. Which historical society There are two groups who will be involved with reviewing

will the City be working the proposed plans for historic purposes: The RI Historical

with as stakeholders on Preserva�on & Heritage Commission and the Providence

this project?

Downtown Design Review Commitee.

6. Are there any addi�onal Yes, in addi�on to the 2020 building evalua�on atached to

previous reports you the RFP, here is the link to the previous report from 2018 as

can provide?

well.

htps://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:08957abc-

51ee-455c-b162-4e446963b285

7. What is the deadline for Ques�ons must be submited no later than EOD Tuesday,

ques�ons prior to

April 2, to allow the City �me to send out answers in an

award?

addendum to all poten�al bidders with �me to update their

proposals based on the answers.

Revised: 4/19/2023

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

BID FORM 5: Professional Fee

NOTE: This form must be included in the separate “Professional Cost Proposal” and not included in the “Technical

Proposal for Qualification”

1. Bids must meet the attached specifications. Any exceptions or modifications must be noted and fully explained.

2. Bidder’s responses must be in ink or typewritten, and all blanks on the bid form should be completed.

3. The price or prices proposed should be stated both in WRITING and in FIGURES, and any proposal not so stated may be

rejected. Contracts exceeding twelve months must specify annual costs for each year.

4. Bids SHOULD BE TOTALED so that the final cost is clearly stated (unless submitting a unit price bid), however each item

should be priced individually. Do not group items. Awards may be made on the basis of total bid or by individual items.

5. All bids MUST BE SIGNED IN INK.

Name of Bidder (Firm or Individual): ___________________________________________________________________

Contact Name:

Business Address:

Business Phone #:

Contact Email Address:

Agrees to bid on (Write the “Item Description” here):

Total Amount in Writing:

Total Amount in Figures:

BASE BID PRICE

The Bidder submits this bid proposal to perform all the work as defined in the attached specifications and exhibits (including but not

limited to the costs of all defined services prescribed or otherwise required to complete the work, the total allowance defined herein as

“Allowances”, all required insurance, licensing, labor, travel, administration, office expenses, required equipment, and all Addenda).

Total Amount listed above shall match item E. Anticipated Total Design Fee on the following page.

Revised: 4/19/2023

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

Lump Sum, Fixed Price Fees for:

BUILDING CONDITION ASSESSMENT:

SCHEMATIC DESIGN:

DESIGN DEVELOPMENT:

A. SUBTOTAL (DESIGN):

Allowances:

HAZARDOUS MATERIAL CONSULTANT

FEES:

PERMITS AND APPLICATION FEES:

B. SUBTOTAL (ALLOWANCES):

25,000.00

1,000.00

26,000.00

As a Percentage of the final Construction Budget, determined at the completion of Design Development:

C. CONSTRUCTION DOCUMENTS,

D. CONSTRUCTION ADMINISTRATION

AND CLOSEOUT:

Total fee, assuming a final Construction Budget of 10,000,000.00 [A + B + (C * $10,000,000.00) + (D *

$10,000,000.00)]1

E. ANTICIPATED TOTAL DESIGN FEE: $

Signature of Representation

Title

1Notwithstanding the final construction cost the bidder’s lump sums noted in “A” and “B” shall be final and not subject to change without a

signed change order and approval by the owner

City Hall Enclosure Condition Assessment and Restoration Design Services Addendum 3

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