CITY CENTRE IMPROVEMENT DISTRICT PROJECT 26-PW-002 (REBID)

CIry OF BULLHEAD CITY, ARIZONA
PUBLIC WORKS DEPARTMENT
SPECIFICATIONS AND CONTRACT DOCUMENTS
CITY CENTRE IMPROVEMENT DISTRICT
REBID
PROJECT NO.26-PW-OO2
August 12,2026
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City of Bullhead City, Arizona
Construction Contract
CITY CENTRE IMPROVEMENT DISTRICT
REBID
Project No. 26-PW-002
THIS AGREEMENT, made and entered by and between CITY OF BULLHEAD CITY an Arizona municipal
corporation, hereinafter designated the "CITY" and _______________, Inc., an Arizona Corporation,
hereinafter designated the "CONTRACTOR."
RECITALS
A. The City Manager of the City of Bullhead City, Arizona, is authorized and empowered by approval of the
City Council to execute this contract for construction services.
B. The project consists of the construction of City Centre Improvement District Improvements in Bullhead
City, Arizona.
C. The Contractor has represented to the City the ability to construct the Project and based on this
representation the City has engaged _______________________________ to construct the Project.
AGREEMENT
NOW THEREFORE, for and in consideration of the mutual covenants and considerations hereinafter
contained, it is agreed by and between the City and the Contractor as follows:
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ARTICLE 1 - INVITATION TO BID & BID DOCUMENTS (REBID) PROJ. NO. 26-PW-002
1.0 INVITATION TO BID
Req./Contract #: 25-PW-009
Project Name: City Centre Improvement District Improvements (REBID)
Bid Due Date / Time: September 1, 2026 at 10:00 AM, Arizona Time
Project Description: The project consists of the construction of Roadways, Drainage Facilities, Water and
Sewer infrastructure and Landscaping in Bullhead City, Arizona.
This notice is given pursuant to the provisions of Title 48, Chapter 4, Article 2, Sections 48-571 to 48-622,
both inclusive, Arizona Revised Statutes, as amended.
On May 19, 2026, the Mayor and Council of the City of Bullhead City, Arizona (the "City"), passed and adopted
its Resolution of Ordering Work (the "Work") described in the Resolution of Intention (the "Resolution of
Intention") to be done under one contract.
THEREFORE, notice is hereby given that the City will receive bids for furnishing of all labor, material,
transportation, services and equipment for the Work described in the proposed Resolution of Intention, each
bid to be made in accordance with the plans, specifications and other proposal documents and contract
documents on file with the Clerk of the City and also with the Superintendent of Streets of the City.
Sealed bids for the project specified will be received by the Bullhead City Clerk's Office at the First Floor
Receptionist Desk, 2355 Trane Road, Bullhead City, Arizona, 86442-5966 on the time and date specified.
Bidders shall submit one original of their bid. Bids received by the correct time and date will be opened and
read aloud shortly thereafter in the City of Bullhead City, City Clerk's office.
Bids must be in the actual possession of the City Clerk's office on or prior to the exact time and date indicated
above. Late bids will not be considered under any circumstances.
Bids must be submitted in a sealed opaque envelope with the Project Name and the bidder's name and
address clearly indicated on the envelope. All bids must be completed in ink or typewritten on the form
contained within the specifications titled Invitation for Bid.
For information or to obtain plans, specifications and bid documents or to submit questions concerning the
IFB, contact Casey Lemmons, Administrative Analyst, 2355 Trane Road, Bullhead City, Arizona 86442-5966,
at phone (928) 763-9400, ext. 8500, or at clemmons@bullheadcityaz.gov. Brief procedural questions may be
submitted and responded to informally. Technical questions regarding the substance of this IFB must be
submitted in writing or by email and received no later than 3:00 PM Arizona Time on August 21, 2026.
Questions may then be responded to by written amendment to this document. Oral statements or instructions
do not constitute an amendment to the IFB. Only those plan holders registered with the City of Bullhead City
will receive any modifications to the plans, specifications and bid documents and any notices that are issued
during bidding. The City of Bullhead City reserves the right to accept or reject any or all responses or parts
thereto.
Plans may be reviewed at:
* City of Bullhead City, Public Works Administration, 2355 Trane Road, Bullhead City, AZ 86442-
5966, (928) 763-0128 Fax (928) 763-0131
* Performance Graphics Digital Printing, 4140 S. Lynn Drive, Suite 107, Fort Mohave, AZ 86426,
(928) 763-6860
* Dodge Digital Plan Room, 300 American Metro Blvd, Ste 185, Hamilton, NJ 08619 Phone (877)
784-9556
* Colorado River Building Industry Assoc., 2182 McCulloch Blvd, Suite #1, Lake Havasu City, AZ
86403, (928) 453-7755
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* Yuma Southwest Contractors Assoc., 2741 S. Eighth Ave., Ste B, Yuma, AZ 85364 (928) 539-
9035 Fax (928) 539-9036
* Construction Notebook, 3131 Meade Ave., Suite B, Las Vegas, NV 89102, (702) 876-8660 Fax
(702) 876-5683
* A&E Reprographics Plan Room, 1030 Sandretto Drive Suite F, Prescott, AZ 86305, (928) 442-
9116 Fax (928) 776-1550
* Sierra Plan Room, 3111 So. Valley View # B-120, Las Vegas, NV 89102, (702) 871-1077 Fax
(702) 871-8220
* Just Blueprints, 112 N. 8th Street, Kingman, AZ 86401, (928) 753-0872 Fax (928) 753-0878
* iSqFt/Grand Minority Contracts Planroom Partnership, 3301 N. 24th St., Phoenix, AZ 85016, 800-
364-2059 Fax (866) 570-8187
* Construction Market Data, 30 Technology Parkway S., Ste. 100, Norcross, GA 30052, (800) 876-
4045 Fax (800) 642-2437
* IDT Plan Room, 4633 E Broadway Blvd., Tucson, AZ 85711, (520) 319-0988 Fax (520) 319-
1430
* Shirley's Plan Service, 425 S. Plumer, Tucson, AZ 85719, (520) 791-7436 Fax (520) 882-9208
* The Blue Book Building & Construction Network, 800 E Main St., Jefferson Valley, NY 10535,
(888) 720-1710
* https://www.bullheadcity.com/government/bid-information
* https://www.publicpurchase.com
BONDS:
Bid Bond: 10%
Payment Bond: 100%
Performance Bond: 100%
Project Completion Date: 150 Calendar days or less after Notice to Proceed.
A Pre-Bid Conference will not be held for this project. The City of Bullhead City reserves the right to accept
or reject any or all bids or any part thereof and waive informalities deemed in the best interest of the City.
Pursuant to the Americans with Disabilities Act (ADA), City of Bullhead City endeavors to ensure the
accessibility of all of its programs, facilities and services to all persons with disabilities. If you need an
accommodation for this meeting, please contact the Human Resources Director at (928) 763-9400, ext. 301,
at least 24 hours prior to the meeting so that an accommodation may be arranged.
THE CONTRACTOR WILL BE PAID WITH CASH PAYMENTS ONCE EACH MONTH,
SUCH PAYMENTS TO BE ON THE BASIS OF 90% OF THE VALUE OF THE WORK ACTUALLY
PERFORMED AS ESTIMATED BY THE DISTRICT ENGINEERS. THE RETAINAGE SHALL BE PAID
AFTER THE MAYOR AND COUNCIL OF THE CITY HAVE APPROVED THE HEREINABOVE DESCRIBED
ASSESSMENTS. APPROVAL OF THE ASSESSMENTS IS EXPECTED TO OCCUR APPROXIMATELY 90
DAYS AFTER THE WORK HAS BEEN COMPLETED. THE CONTRACTOR WILL NOT BE REQUIRED TO
ADVANCE INCIDENTAL EXPENSES. THE CONTRACTOR WILL NOT BE RESPONSIBLE FOR MAKING
CASH COLLECTIONS OF THE ASSESSMENTS FROM PROPERTY OWNERS.
1.1 RECEIPTS AND OPENING OF BIDS: The City of Bullhead City, Arizona, (hereinafter called the
"Owner" or the "City") invites Bids on the form attached hereto for the City Centre Improvement
District Improvements (REBID). All blanks must be appropriately filled in. The bidder shall also
complete and submit a form listing proposed subcontractors as enclosed herein. Bids for this project
will be received by the City Clerk's Office at the City of Bullhead City, 2355 Trane Road, Bullhead
City, Arizona 86442-5966 until 10:00 AM, Arizona Time on September 1, 2026, where the Bids will
be publicly opened and read aloud shortly thereafter.
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The Owner may, at its option, waive immaterial errors or omissions in bids not prepared and
submitted in accordance with the provisions of this Invitation for Bids and/or the requirements of the
City's procurement ordinance or, alternatively, may reject any and all bids not prepared and submitted
in accordance with the provisions of this Invitation for Bids and/or the requirements of the City's
procurement ordinance. Any Bid may be withdrawn prior to the above scheduled time for the opening
of Bids or authorized postponement thereof. Any Bid received after the time and date specified shall
not be considered. No bidder may withdraw a Bid within 90 calendar days after the actual date of the
opening thereof.
1.2 PREPARATION OF BID: Each Bid must be submitted on the prescribed Form. All blank spaces for
Bid prices must be filled in, in ink or typewritten, in both words and figures.
Each Bid must be submitted in a sealed opaque envelope bearing on the outside the name of the
bidder, the bidder's address, and the name of the project for which the Bid is submitted. If forwarded
by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed as
specified in the Bid form.
The following fully-executed items shall be included with the bid submittal. Failure to include any of
these items may result in that bid being considered incomplete, and the Bid may be rejected.
* Bid Proposal
* Bid Schedule
* Bid Bond
* Bidder's Statement of Qualifications
* Affidavit of Non-Collusion
* Acknowledgement of Each Addendum Issued
1.3 PRE-BID MEETING: The pre-bid conference will be held for this project.
1.4 FACSIMILE BIDS OR MODIFICATIONS : No facsimile ("FAX") Bids or bid modifications will be
accepted.
Any proposed modifications to the Bid shall be made by an authorized representative of the bidder
in writing.
1.5 QUALIFICATIONS OF BIDDER: The Owner may make investigations as he deems necessary to
determine the qualifications and the ability of the bidder to perform the Work, and the bidder shall
furnish the Owner any information and data for this purpose as the Owner may request.
The Owner may request other information and data from the bidder that may include:
A list of any actions taken by the Arizona Registrar of Contractors to suspend and/or revoke the
Contractor's license of the bidder for a period of two years preceding the bid.
The Owner reserves the right to reject any or all bids or withhold the award of a contract to any bidder
for any reason the Owner determines in accordance with the provisions of 34-201 (A) (4), Arizona
Revised Statutes.
All bidders and listed subcontractors must be valid Arizona Licensed Contractors at the time of
Bidding, approved by the Arizona State Registrar of Contractors to do the type and amount of work
specified in these documents.
1.6 ARITHMETIC DISCREPANCIES IN THE BID: For the purpose of evaluating bids, the following
criteria will be utilized by Owner in resolving arithmetic discrepancies found on the face of the Bid
Schedule as submitted by bidders
* Obviously misplaced decimal points will be corrected;
* In case of discrepancy between unit price and extended price, the unit price will govern;
* Apparent errors in extension of unit prices will be corrected;
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* Apparent errors in addition of lump sums and extended prices will be corrected; and
* In case of discrepancy between words and figures in unit prices, the amount shown in words
shall govern.
For the purpose of Bid evaluation, the Owner will evaluate the bids on the basis of the unit prices,
extensions, and totals arrived at by resolution of arithmetic discrepancies as provided above.
1.7 INCOMPLETE BIDS: Failure to submit a Bid on all items in the Bid Schedule may result in that bid
being considered incomplete, and the Bid may be rejected. Unit and/or lump sum prices must be
shown for each Bid Item within the Schedule.
1.8 BID SECURITY: Each bid must be accompanied by a bid bond in the form of a certified or cashier's
check made payable to the Owner in an amount equal to ten percent (10%) of the bid submitted, or
alternatively, through a surety bond issued in the form substantially similar to the one attached to
these bid documents or on another form approved by the Owner in the amount of ten percent (10%)
of the amount of the bid submitted that conforms with the requirements of 34-201, Arizona Revised
Statutes (A.R.S.). The bond document itself must contain the actual bid amount or higher. A
statement inserted into the bond form such as "10% of the Bid Amount" is not acceptable. If the bid
security provided by the bidder is in the form of a surety bond, solely a surety company or companies
holding a certificate of authority to transact surety business in the State of Arizona, issued by the
director of the Department of Insurance, pursuant to Title 20, Chapter 2, Article 1, shall execute the
surety bond. An individual surety or sureties shall not execute the surety bond, even if the
requirements of 7-101 A.R.S. are satisfied. The certified check, cashier's check or surety bond
submitted by each bidder as bid security shall be returned to the bidders whose proposals are not
accepted, and to the successful contractor upon the execution of satisfactory payment and
performance bonds for the construction contract, as provided for in these bid documents and under
State law.
1.9 LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT: The successful bidder,
upon failure or refusal to execute and deliver the Agreement, Bonds, and certificates required within
ten calendar days from the date of the Notice of Award, shall forfeit to the Owner, as liquidated
damages for the failure or refusal, its bid bond and shall owe the Owner the difference between its
bid and the amount of the contract actually entered into with another party.
1.10 SECURITY FOR FAITHFUL PERFORMANCE AND PAYMENT Simultaneously with his delivery of
the executed Contract, the successful bidder shall furnish on the forms provided herein, in a sum
equal to 100% of the face amount of the Contract awarded: 1) a surety bond as security for the
performance of the Contract awarded; and 2) a surety bond as security for the payment of all persons
performing labor or furnishing materials in connection with the project under the Contract awarded,
as specified in the General Conditions included herein. In accordance with Section 34-201 of the
Arizona Revised Statutes, commonly known as Arizona's Little Miller Act, payment and performance
bonds shall be issued by a duly authorized surety company satisfactory to the Owner and authorized
to transact business in the State of Arizona. All bonds shall be issued by a surety insurer possessing
at least a "A" rating, based upon the most recent issue of Best's Insurance Guide. No payment
requests will be accepted until all bonding and insurance documentation is received and approved
by Owner.
1.11 POWER OF ATTORNEY: Attorneys-in-fact who sign Bid Bonds or Contract bonds must file with
each bond a certified and effectively dated copy of their power-of-attorney.
1.12 LAWS AND REGULATIONS: The bidder's attention is directed to the fact that all applicable Federal
Laws, State Laws, municipal ordinances, and the rules and regulations of all authorities having
jurisdiction over construction of the project shall apply to the Contract throughout, and they will be
deemed to be included in the Contract the same as though herein written out in full.
1.13 METHOD OF AWARD/PROTEST: The Owner shall award the Contract to the lowest responsive
and responsible bidder, in accordance with 34-201 and 34-221 of the Arizona Revised Statutes.
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Any protest of a bid selected for award shall be submitted in accordance with City Administrative
Regulation 2-1, Section 1.9, within 10 days of notice of the pending award. Contact the City
representative listed under Section 1.0 herein for submission details.
1.14 OBLIGATION OF THE BIDDER: At the time of the opening of Bids, each bidder will be presumed to
have inspected the site and to have read and to be thoroughly familiar with the Plans and Contract
Documents (including all Addenda, if applicable). The failure or omission of the bidder to examine
any form, instrument or document, or site changes due to natural causes, shall in no way relieve any
bidder from any obligation in respect to his bid. Site changes due to natural causes prior to Bid
opening shall not be cause for Bid alteration or withdrawal.
1.15 TIME OF COMPLETION AND LIQUIDATED DAMAGES: The bidder must agree to commence work
on or before a date to be specified in a written "Notice to Proceed" from the Owner, and to complete
all of the work and achieve Final Acceptance on or before a completion date to be specified in the
written "Notice to Proceed."
The bidder agrees to pay actual damages related to the cost of completion as set forth in Section
8.58 and as elsewhere assessable herein, and liquidated damages, intended to compensate the City
for injury resulting from the delay. The bidder agrees to pay as liquidated damages the sum indicated
in the following "Schedule of Liquidated Damages" and as provided in Section 8.62 of the General
Conditions, for each calendar day that the Contract remains incomplete. Note that these damages
apply for special scheduled completion dates for miscellaneous elements as defined in the special
provisions. For the purposes of determining the calendar day rate of Liquidated Damages for the
Project, the Original contract amount shall be that which is included in the Agreement between the
Owner and the Contractor for the Project.
SCHEDULE OF LIQUIDATED DAMAGES
Original Contract Amount Daily Charges
To and
From Calendar Day Rate
Including
$0 $25,000.00 $300
$25,000.01 $50,000.00 $325
$50,000.01 $100,000.00 $364
$100,000.01 $500,000.00 $559
$500,000.01 $1,000,000.00 $741
$1,000,000.01 $2,000,000.00 $923
$2,000,000.01 $5,000,000.00 $1,391
$5,000,000.01 $10,000,000.00 $1,846
$10,000,000.01 $10,000,000.01+ $2,314
1.16 CONDITIONS OF WORK: Each bidder must research the conditions relating to the construction of
the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder
of the obligation to furnish all material and labor necessary to carry out the provisions of the Contract.
Insofar as possible, the Contractor, in performing the work, must employ methods or means as will
not cause any interruption of or interference with the work of any other Contractor.
1.17 ADDENDA AND INTERPRETATIONS: No interpretation of the meaning of the Plans, Specifications,
or other pre-bid documents will be made to any bidder orally.
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Every request for interpretation shall be in writing addressed to the Bullhead City Public Works
Department at 2355 Trane Road, Bullhead City, AZ 86442-5966, and to be given consideration, must
be received at least seven calendar days prior to the date fixed for the opening of Bids. Any and all
interpretations and any supplemental instructions will be in the form of written Addenda to the
Specifications which, if issued, will be sent to all prospective bidders (at the respective addresses
furnished for such purposes), not later than five calendar days prior to the date fixed for the opening
of Bids, provided that the prospective bidders are registered plan holders on the project with the City
of Bullhead City. The Owner will send all addenda by FAX or e-mail, or if practical, by U.S.
Mail. Failure of any bidder to incorporate any Addendum or interpretation or to be registered with the
City of Bullhead City for the project shall not relieve bidder from any obligation under his/her bid as
submitted. All Addenda so issued shall become part of the Contract Documents.
1.18 CONFLICT OF INTEREST: Pursuant to A.R.S. Section 38-511, this Contract is subject to
cancellation by Owner if any person significantly involved initiating, negotiating, securing, drafting or
creating the Contract on behalf of the City of Bullhead City is, at any time while the Contract is in
effect, an employee of any other party to the Contract in any capacity or a consultant to any other
party of the Contract with respect to the subject matter of the Contract.
1.19 NON-COLLUSION: The bidder will be required to complete, notarize and submit as part of this bid
package the "Non Collusion Affidavit" form, as attached herein. Failure of the bidder to submit a
properly executed affidavit may be grounds for rejection of the bid.
1.20 EXAMINATION OF THE PLANS AND SPECIFICATIONS: Each Bid shall be made in accordance
with the Plans and Specifications, which may be examined at the following locations:
* City of Bullhead City, Public Works Administration, 2355 Trane Road, Bullhead City, AZ 86442-
5966, (928) 763-0128 Fax (928) 763-0131
* Performance Graphics Digital Printing, 4140 S. Lynn Drive, Suite 107, Fort Mohave, AZ 86426,
(928) 763-6860
* Dodge Digital Plan Room, 300 American Metro Blvd, Ste 185, Hamilton, NJ 08619 Phone (877)
784-9556
* Colorado River Building Industry Assoc., 2182 McCulloch Blvd, Suite #1, Lake Havasu City, AZ
86403, (928) 453-7755
* Yuma Southwest Contractors Assoc., 2741 S. Eighth Ave., Ste B, Yuma, AZ 85364 (928) 539-
9035 Fax (928) 539-9036
* Construction Notebook, 3131 Meade Ave., Suite B, Las Vegas, NV 89102, (702) 876-8660 Fax
(702) 876-5683
* A&E Reprographics Plan Room, 1030 Sandretto Drive Suite F, Prescott, AZ 86305, (928) 442-
9116 Fax (928) 776-1550
* Sierra Plan Room, 3111 So. Valley View # B-120, Las Vegas, NV 89102, (702) 871-1077 Fax
(702) 871-8220
* Just Blueprints, 112 N. 8th Street, Kingman, AZ 86401, (928) 753-0872 Fax (928) 753-0878
* iSqFt/Grand Minority Contracts Planroom Partnership, 3301 N. 24th St., Phoenix, AZ 85016, 800-
364-2059 Fax (866) 570-8187
* Construction Market Data, 30 Technology Parkway S., Ste. 100, Norcross, GA 30052, (800) 876-
4045 Fax (800) 642-2437
* IDT Plan Room, 4633 E Broadway Blvd., Tucson, AZ 85711, (520) 319-0988 Fax (520) 319-
1430
* Shirley's Plan Service, 425 S. Plumer, Tucson, AZ 85719, (520) 791-7436 Fax (520) 882-9208
* The Blue Book Building & Construction Network, 800 E Main St., Jefferson Valley, NY 10535,
(888) 720-1710
* https://www.bullheadcity.com/government/bid-information
* https://www.publicpurchase.com
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ARTICLE 2 - BID PROPOSAL (REBID) PROJECT NO. 26-PW-002
The following Sections prescribe the proper form for bid proposal.
2.0 BID PROPOSAL
PROJECT NUMBER: 26-PW-002
PROJECT NAME: City Centre Improvement District Improvements (REBID)
The undersigned, as bidder, declares that we have received and examined the Bid documents entitled
"Project 26-PW-002 City Centre Improvement District Improvements" and will contract with the OWNER, on
the form of Agreement provided herewith, to do everything required for the fulfillment of the contract for the
project at the prices and on the terms and conditions of the Bid documents, drawing, etc.
We agree that the following shall form a part of this proposal:
Article Title
2.0 Bid Proposal
3.0 Bid Schedule
4.0 Arizona Statutory Bid Bond
5.0 Bidder's Statement of Qualifications
We acknowledge that addenda numbers ________ have been received and have been examined as part of
the Contract Documents.
We certify that our proposal is genuine, and not sham or collusive, nor made in the interest or behalf of any
undisclosed person, organization, or corporation, and that we have not directly or indirectly induced or
solicited any other bidder to put in a sham bid, or directly or indirectly inducted or solicited any other potential
bidder to refrain from bidding, and that we have not in any manner sought by collusion to secure an advantage
over any other bidder.
The bidder agrees that this Bid shall be good and may not be withdrawn for a period of 90 calendar days after
the scheduled closing time for receiving Bids.
Upon receipt of written notice of the acceptance of this bid, bidder shall execute the formal Agreement
attached within 10 calendar days and deliver a Performance Bond, Payment Bond, and Certificates of
Insurance as required by Sections 8.69 & 8.70 of the General Conditions within the same time. No payment
requests will be accepted until all bonding and insurance documentation is received and approved by Owner.
We hereby declare that we have visited the site and have carefully examined the Contract Documents relating
to the work covered by the above bid or bids.
Enclosed herewith is a certified or cashier's check or bid bond, payable to the City of Bullhead City, Arizona,
in the amount of ten percent (10%) of the total bid. This check or bond is submitted as a guarantee that we
will enter into a Contract and furnish the required bonds in the event a contract is awarded us. The bid security
attached, without endorsement, is to become the property of the City of Bullhead City, Arizona, in the event
the Contract and Bonds are not executed within the time set forth, as a portion of the liquidated damages for
delay and additional work caused thereby (see Section 1.9).
We understand that the City of Bullhead City, Arizona reserves the right to reject any and/or all bids or any
part thereof or to waive any informalities in any bid, deemed by them to be for the best interests of the City of
Bullhead City, Arizona.
Dated this _____ day of _______________, 20____.
Respectfully Submitted By: __________________________ Title: __________________________
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