Cisco Outdoor Wireless Access Points

JOLIET JUNIOR COLLEGE
ILLINOIS COMMUNITY COLLEGE DISTRICT #525
(Business & Auxiliary Services)
1215 Houbolt Road
Joliet, Illinois 60431-8938
INSTRUCTIONS TO BIDDERS
Sealed proposals are invited for CISCO OUTDOOR WIRELESS ACCESS POINTS pursuant to
specifications.
PROPOSALS:
Proposals will be received electronically and publicly read aloud by the Joliet Junior College via
Microsoft Teams at the date and time hereinafter designated. You are invited to be present if you so
desire.
PLACE: CLICK HERE TO JOIN THE PUBLIC BID OPENING AT THE DESIGNATED DATE & TIME
DATE: APRIL 30, 2026
TIME: 11:00 AM
Proposals received after this time will not be accepted.
Proposals must be submitted through the ESM Solutions electronic sourcing site. Please note that all
vendors will have to complete an on-line registration process prior to submitting your proposal. A step-
by-step supplier registration guide is posted to the college's website for your reference. General supplier
guides are also available on the ESM website. If you have any questions during the registration process,
contact ESM Solutions Customer Support (877) 969-7246 Option 3.
Proposals received after the date and time specified shall be considered LATE, and shall not be opened.
While the ESM platform is a reliable tool for electronic submissions, vendors should be aware that, as
with any online system, occasional technical issues may occur. To mitigate any risk of delayed
submissions, vendors are strongly encouraged to complete their bid submissions well in advance of the
deadline. Please note that all proposals are electronically sealed and remain confidential until the official
bid opening, at which time they become accessible to JJC.
Registration Link:
https://supplier.esmsolutions.com/registration#/registration/contactInformation/
General Supplier Guide (ESM Documents):
https://support.esmsolutions.com/hc/en-us/sections/115000917048-Supplier-Guides
Supplier Registration Guide (JJC Document):
https://www.jjc.edu/sites/default/files/Purchasing/FY2019/Supplier%20Registration%20Screenshots%2
0Final.pdf
PRE-BID MEETING: NOT REQUIRED

DELIVERY:
All prices must be quoted F.O.B., Joliet Junior College, 1215 Houbolt Road, Joliet, IL 60431 unless
otherwise noted.
TAX EXEMPTION:
Joliet Junior College is exempt from Federal, State, and Municipal taxes.
SIGNATURE ON BIDS:
Joliet Junior College requires the signature on bid documents to be that of an authorized representative
of said company.
Each bidder, by making his bid, represents that he has read and understands the bidding
documents and that these instructions to bidders are a part of the specifications.
BIDDING PROCEDURES:
1. No bid shall be modified, withdrawn, or cancelled for sixty (60) days after the bid opening date
without the consent of the College Board of Trustees.
2. Changes or corrections may be made in the bid documents after they have been issued and before
bids are received. In such case, a written addendum describing the change or correction will be
issued by the College to all bidders of record. Such addendum shall take precedence over that
portion of the documents concerned, and shall become part of the bid documents. Except in
unusual cases, addendum will be issued to reach the bidders at least five (5) days prior to date
established for receipt of bids.
3. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall
thoroughly familiarize themselves with the detailed requirements thereof prior to submitting a
proposal. Should a bidder find discrepancies or ambiguities in, or omissions from documents, or
should they be in doubt as to their meaning, they shall, at once, and in any event, not later than
ten (10) days prior to bid due date, notify the College who will, if necessary, send written
addendum to all bidders. The college will not be responsible for any oral instructions. All
inquiries shall be directed to the Director of Business & Auxiliary Services. After bids are
received, no allowance will be made for oversight by bidder.
SUBSTITUTIONS:
1. Each bidder represents that his bid is based upon the materials and equipment described in the
bidding documents.
2. Any dealer bidding an equal product must specify brand name, model number, and supply
specifications of product. The Board shall be the sole judge of whether an article shall be
deemed to be equal.
3. A bidder's failure to meet the minimum specifications as listed may result in disqualification of
his bid.

REJECTION OF BIDS:
The bidder acknowledges the right of the College Board to reject any or all proposals and to waive
informality or irregularity in any proposal received and to award each item to different bidders or all
items to a single bidder. In addition, the bidder recognizes the right of the College Board to reject a
proposal if the proposal is in any way incomplete or irregular. The College Board may also award, at its
discretion, only certain items quoted on. The College Board also reserves the right to reject the proposal
of a Bidder who has previously failed to perform properly or complete on time contracts of a similar
nature, or a bid of a Bidder when investigation shows that Bidder is not in a position to perform the
contract.
BUSINESS ENTERPRISE PROGRAM (BEP):
MINORITIES, FEMALES, AND PERSONS WITH DISABILITIES PARTICIPATION AND UTILIZATION PLAN:
Joliet Junior College will make every effort to use local business firms and contract with small,
minority-owned, and/or women-owned businesses in the procurement process. Many solicitations
contain a goal to include businesses owned and controlled by minorities, females, and persons with
disabilities in the College's procurement and contracting processes in accordance with the State of
Illinois' Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS 575).
Bidders are highly encouraged to utilize BEP certified suppliers and subcontractors. Bidders will
be prompted to note BEP certifications within the ESM electronic bidding system.
To locate contact information for BEP certified suppliers and contractors, visit:
https://supplierdiversitymanagementportal.illinois.gov/VendorDirectory.aspx
PROPRIETARY INFORMATION:
Vendor should be aware that the contents of all submitted bids are subject to public review and will be
subject to the Illinois Freedom of Information Act. All information submitted with your bid will be
considered public information unless vendor identifies all proprietary information in the proposal by
clearly marking on the top of each page so considered, "Proprietary Information." The Illinois Attorney
General shall make a final determination of what constitutes proprietary information or trade secrets.
While JJC will endeavor to maintain all submitted information deemed proprietary within JJC, JJC will
not be liable for the release of such information.
ACKNOWLEDGEMENT OF ADDENDA:
Signature of company official on original document shall be construed as acknowledgement of receipt of
any and all addenda pertaining to this specific proposal. Identification by number of addenda and date
issued should be noted on all proposals submitted.
FAILURE TO ACKNOWLEDGE RECEIPT OF ADDENDA ON PROPOSAL SUBMITTED
MAY RESULT IN DISQUALIFICATION OF PROPOSAL.
Bidders who obtain a copy of the bid from our web site are responsible for checking back on the
site for any addenda issued.
CLERICAL ERRORS:
If applicable, all errors in price extensions will be corrected by Joliet Junior College and totals for award
determination corrected accordingly, unless the bidder specifies that no change be made in the total
submitted. In this case, all incorrect price extensions will be noted at "lot", and award determination
made on the basis of total price submitted.

SAMPLES:
Bidder may be required to furnish samples upon request and without charge to the College.
BID SECURITY: NOT REQUIRED
PAYMENTS:
Certified Payroll: NOT REQUIRED
Partial Lien Waivers: NOT REQUIRED
Final Lien Waivers: NOT REQUIRED
INSURANCE:
Consulting and Professional Services - IT Insurance Requirements
Worker's Compensation (Coverage A) as required by Illinois statutes, for all employees engaged in
the work.
Employers' Liability Insurance (Coverage B) - Minimum of $500,000
Commercial Liability, Bodily Injury and Property Damage Insurance against any claim(s), which
might occur in carrying out the services, referenced in this RFP. Minimum coverage will be ONE
MILLION DOLLARS ($1,000,000) liability for bodily injury and property damage including product
liability and completed operations.
Motor Vehicle Insurance for all owned, non-owned and hired vehicles that are used in carrying out the
services described in this RFP. Minimum coverage shall be ONE MILLION DOLLARS ($1,000,000)
per occurrence combined single limit for automobile liability and property damage.
Professional Liability (Errors and Omissions Liability), including Network Security and Privacy
Liability: The policy shall cover professional misconduct or lack of ordinary skill for those positions
defined in the scope of services of this contract.
In the event that the professional liability insurance require by this contract is written on a claims-made
basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of
chis contract; and that either continuous coverage will be maintained or an extended discovery period
will be exercised for a period of two (2) years beginning at the time work under this contract is
completed.
If such insurance is maintained on an occurrence form basis, Contractor shall maintain such insurance
for an additional period of one (1) year following termination of contract. If such insurance is
maintained on a claims-made basis, Contractor shall maintain such insurance for an additional period of
three (3) years following termination of the contract.
If Contractor contends that any of the insurance it maintain pursuant to other sections of this clause
satisfies this requirement (or otherwise insures the risks described in this section), then Contractor shall
provide proof of same.
The insurance shall provide coverage for the following risks:
* Liability arising from theft, dissemination, and/ or use of confidential information (a defined
term including, but not limited to, bank account and credit card account information and personal
information, such as name, address, social security numbers, etc.) stored or transmitted in

electronic form
* Network security liability arising from the unauthorized access to, use of, or tampering with
computer systems, including hacker attacks or inability of an authorized third party to gain
access to your services, including denial of service, unless caused by a mechanical or electrical
failure
* Liability arising from the introduction of a computer virus into, or otherwise causing damage to,
a customer's or third person's computer, computer system, network, or similar computer-related
property and the data, software, and programs thereon.
Additional Requirements:
* The policy shall provide a waiver of subrogation
* The policy shall be endorsed to include additional insured language, such as: "Joliet Junior
College, its affiliated organizations, successors, or assignees and its officials, trustees,
employees, agents, and volunteers shall be named as additional ins reds with respect to liability
arising out of the activities performed by, or on behalf of, the Contractor."
Minimum Limits
Per Loss $1,000,000
Aggregate $1,000,000
Crime Coverage, if applicable: Coverage shall include employee dishonesty, forgery, or alteration and
computer fraud. If Contractor is physically located on Joliet Junior College premises, third-party fidelity
coverage extension shall apply.
The policy shall include coverage for all employees of the Contractor.
* The bond or policy shall include coverage for extended theft and mysterious disappearance.
* The bond or policy shall not contain a condition requiring an arrest and conviction.
Minimum Limits
Per Loss $1,000,000.00
Additional Insurance Requirements: The policies shall include, or be endorse to include, the following
provisions:
1. On insurance policies where Joliet Junior College is named as an additional insured,
Joliet Junior College shall be an additional insured to the full limits of liability purchased by the
Contractor, even if those limits of liability are in excess of those required by this contract.
2. The Contractor's insurance coverage shall be primary insurance and non-contributory with
respect to all other available sources.
Notice of Cancellation: Each insurance policy required by the insurance provisions of this contract
shall provide the required coverage and shall not be suspended, voided, or canceled except after thirty
(30) days' prior written notice has been given to Joliet Junior College, except when cancellation is for
non-payment of premium; then ten (10) days' prior notice may be given. Such notice shall be sent
directly to Joliet Junior College, attention to Robert Galick, Vice President of Administrative
Services, at 1215 Houbolt Road, Joliet, IL, 60431. If any insurance company refuses to provide the
required notices, the Contractor or its insurance broker shall notify Joliet Junior College of any
cancellation, suspension, or non-renewal of any insurance within seven (7) days of receipt of insurers'
notification to that effect.

Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to do
business in the state of Illinois and with an "A.M. Best" rating of not less than A- VII. Joliet Junior
College in no way warrants that the above-required minimum insurer rating is sufficient to protect the
Contractor from potential insurer insolvency.
Verification of Coverage: Contractor shall furnish Joliet Junior College with certificates of insurance
(ACORD form or equivalent) as required by this contract. The certificates for each insurance policy are
to be signed by a person authorized by that insurer to bind coverage on its behalf.
All certificates and any required endorsements are to be received and approved by Joliet Junior College
before work commences. Each insurance policy required by this contract must be in effect at or prior to
commencement of work under this contract and remain in effect for the duration of the project. Failure
to maintain the insurance policies as required by this contract or to provide evidence of renewal is a
material breach of contract.
All certificates required by this contract shall be sent directly to Joliet Junior College at the address
shown. The project/ contract number and project description shall be noted on the certificate of
insurance. Joliet Junior College reserves the right to require complete, certified copies of all insurance
policies required by this contract at any time.
Subcontractors: Contractors' certificate(s) shall include all subcontractors as additional insureds under
its policies, or Contractor shall furnish to Joliet Junior College separate certificates and endorsements for
each subcontractor. All coverages for subcontractors shall be subject to the minimum requirements
identified above.
Approval: Any modification or variation from the insurance requirements in this contract shall be made
by the risk management department or the Vice President of Administrative Services, whose decision
shall be final. Such action will not require a formal contract amendment, but may be made by
administrative action.
PERFORMANCE BONDS: NOT REQUIRED
LAWS AND ORDINANCES:
In execution of the work, the Contractor shall comply with applicable state and local laws, ordinances
and regulation, the rules and regulations of the Board of Fire Underwriters, and OSHA standards.
SEX OFFENDER REGISTRATION REQUIREMENT NOTIFICATION:
Illinois Compiled Statutes (730 ILCS 150/2) requires that any person who is required by law to register
as a sex offender and who is either a student or an employee at an institution of higher education, must
also register with the police department of the institution they are employed by or attending. For
purposes of this act, a student or employee is defined as anyone working at or attending the institution
for a period of five (5) days or an aggregate period of more than thirty (30) days during a calendar year.
This includes persons operating as or employed by an outside contractor at the institution. Anyone
meeting the above requirements is required to register at the Campus Police Department located in
G1013, within five (5) days of enrolling or becoming employed. Persons failing to register are subject
to criminal prosecution.
DAMAGE AND NEGLIGENCE:
The Contractor agrees to indemnify and save harmless the College and employees from and against all
loss, including costs and attorney's fees, by reasons or liability imposed by law upon the College for
damages because of bodily injury, including death at any time resulting therefrom, sustained by any

person or persons or on account of damage to property including loss of use thereof as provided in the
General Conditions and Supplementary Conditions.
College shall not be responsible for damages, delays, or failure to perform on its part resulting from acts
or occurrences of force majeure. "Force majeure" means any (a) act of God, landslide, lightning,
earthquake, hurricane, tornado, blizzard, floods and other adverse and inclement weather conditions; (b)
fire, explosion, flood, acts of a public enemy, war, blockade, insurrection, riot or civil disturbance; (c)
labor dispute, strike, work slow down, picketing, primary boycotts, secondary boycotts or boycotts of
any kind and nature, or work stoppages; (d) any law, order, regulation ordinance, or requirement of any
government or legal body or any representative of any such government or legal body; (e) inability to
secure necessary materials, equipment, parts or other components of the project as a result of
transportation difficulties, fuel or energy shortages, or acts or omission of any common carriers; or (f)
any other similar cause or similar event beyond the reasonable control of College.
INVESTIGATION OF BIDDERS:
The College will make any necessary investigation to determine the ability of the bidder to fulfill the
proposal requirements. Joliet Junior College reserves the right to reject any proposal if it is determined
that the bidder is not properly qualified to carry out the obligation of the contract.
DISCLOSURE:
Vendor shall note any and all relationships that might be a conflict of interest and include such
information with the bid.
APPRENTICESHIP AND TRAINING PROGRAMS: NOT REQUIRED
SUBCONTRACTORS:
Bidders must state on the proposal form all subcontractors he intends to use for this project. Failure to
do so may be cause for rejection of bid.
PREVAILING WAGE RATE: NOT REQUIRED
BID QUANTITIES:
The College Board will reserve the right to increase or decrease, within reasonable limits, such
quantities as need requires and at the unit price stated.
BID AWARDS:
The successful contractor, and/or any contractor shall not proceed on this bid until it receives a purchase
order from the college. Failure to comply is the risk of that contractor.
TERMINATION OF FUNDING:
JJC's contractual obligations will be subject to termination and cancellation without penalty, accelerated
payment, or other recoupment mechanism as provided herein in any fiscal year for which the Illinois
General Assembly or other legally applicable funding source fails to make an appropriation to make
payments under the terms of this Contract. In the event of termination for lack of appropriation, the
Vendor shall be paid for services performed under this Contract up to the effective date of termination.
JJC shall give notice of such termination for funding as soon as practicable after JJC becomes aware of
the failure of funding.
CHANGES TO CONTRACT AFTER BID AWARD:
There shall be no deviations from any work without a written change order. All change orders must be
approved by the Director of Business & Auxiliary Services or Vice President of Administrative Services
as well as executed by the successful contractor.

If a change order or aggregate of change orders are 10% or more of the contract price, and such change
orders are not approved, in writing, by either the Director of Business & Auxiliary Services or Vice
President of Administrative Services, the successful contractor shall not be entitled to any type of
compensation for services or materials provided.
GENERAL:
Joliet Junior College is committed to a policy of non-discrimination on the basis of sex, handicap, race,
color, and national or ethnic origin in the admission, employment, educational programs, and activities it
operates. Inquiries should be addressed to the Director of Human Resources.
The contractor (or vendor) shall agree to save and hold harmless the Joliet Junior College, the members
of its College Board, its agents, servants and employees, from any and all actions or causes of action, or
claim for damages, including the expense of defending suit, arising or growing out of the performance
of, or failure to perform its contract.
The parties to any contract (inclusive of subcontractors) resulting from this bid hereto shall abide by the
requirements of Executive Order 11246, 42 U.S.C. Section 2000d and the regulations thereto, as may be
amended from time to time, the Illinois Human Rights Act, and the Rules and Regulations of the Illinois
Department of Human Rights. Any vendor awarded a contract as a result of this bid must comply with
the Illinois Department of Human Rights Equal Opportunity Act/Rules Sections 750.5 and 5/2-105.
Pursuant to Section 50-80 of the Illinois Procurement Code, each bidder who submits a bid or offer for a
State of Illinois contract under this Code shall have a sexual harassment policy in accordance with
paragraph (4) of subsection (A) of Section 2-105 of the Illinois Human Rights Act. A copy of the policy
shall be provided to the college entering into the contract upon request.
The Customer reserves the right to request additional information after your proposal has been
submitted.
BLACKOUT PERIOD:
After the College has advertised for bids, no pre-bid vendor shall contact any College officer(s) or
employee(s) involved in the solicitation process, except for interpretation of bid specifications,
clarification of bid submission requirements or any information pertaining to pre-bid conferences. Such
bidders or sub-bidders making such request shall be made in writing at least seven (7) days prior to the
date for receipt of bids. No vendor shall visit or contact any College officers or employees until after the
bids are awarded, except in those instances when site inspection is a prerequisite for the submission of a
bid. During the black-out period, any such visitation, solicitation or sales call by any representative of a
prospective vendor in violation of this provision may cause the disqualification of such bidder's
response.

________________________________________
Roxanne Venegas
Purchasing Manager
JOLIET JUNIOR COLLEGE
ILLINOIS COMMUNITY COLLEGE DISTRICT #525
(Business & Auxiliary Services)
1215 Houbolt Road
Joliet, Illinois 60431-8938
Telephone: (815) 280-6640
Fax: (815) 280-6631
INFORMATION PERTAINING TO OUR BIDS CAN BE FOUND AT THE FOLLOWING WEBSITE:
http://www.jjc.edu/community/vendors
QUESTIONS PERTAINING TO OUR BIDS MUST BE SUBMITTED THROUGH THE ESM ELECTRONIC
SOURCING SOLUTION.

CERTIFICATION OF CONTRACT/BIDDER
The below signed contractor/bidder hereby certifies that it is not barred from bidding on this or any other contract
due to any violation of either Section 33E-3 or 33E-4 of Article 33E, Public Contracts, of the Illinois Criminal Code
of 1961, as amended. This certification is required by Public Act 85-1295. This Act relates to interference with
public contracting, bid rigging and rotating, kickbacks and bribery.
_________________________________
SIGNATURE OF CONTRACTOR/BIDDER
_________________________________
TITLE
________________________________
DATE
THIS FORM MUST BE RETURNED WITH YOUR BID TO:
Joliet Junior College
Illinois Community College District #525
Director of Business & Auxiliary Services, Building A, Room 3102
1215 Houbolt Road
Joliet IL 60431