Chromebooks SY27

Invitation to Submit RFQ - No Price
Chromebooks SY27
The Ocean Springs Board of Trustees invites you to participate in an RFQ-No Price Bid by
submitting a proposal for Chromebooks SY27. This will be a reverse auction bidding process. This
invitation will be advertised in the Sun Herald, and specifications and guidelines may be obtained
by visiting www.ossdms.org, www.centralauctionhous.com, or by visiting the Ocean Springs
School District Business Office, 2300 Government Street, Ocean Springs, Mississippi, 39564.
Official Bid Documents may be downloaded, and electronic bids may be submitted at
www.centralauctionhouse.com. For questions relating to the electronic bidding process, please
call Central Bidding at 225-810-4814. Electronic submittal of proposals is not required, but is
encouraged.
Bid & Implementation Timeline:
Posting of Bid Notice to the State Bid Bank April 12, 2026
First Publication of the Bid Notice by the Newspaper April 12, 2026
Second Publication of the Bid Notice by the Newspaper April 19, 2026
Last Day to Submit Questions April 21, 2026, 1:00 PM CST
Bidder Specification Response Form Return Deadline April 29, 2026, 2:00 PM CST
Email to Qualified Bidders May 5, 2026
Reverse Auction-Chromebooks May 8, 2026, 10:00 AM CST
Recommendation to the BOT May 12, 2026
RFQ-No Price may be submitted electronically by contacting Central Bidding at 225-810-4814 and
setting up an account, via delivery service of your choosing, or by hand delivering to the Ocean
Springs School District Business Office, 2300 Government St., Ocean Springs, MS 39564.
RFQ-No Price submissions are to be in a sealed envelope clearly marked: RFQ-No Price
Chromebooks SY27 and returned no later than 2:00 p.m. CST, April 29, 2026, at which time
submissions will be opened in the Ocean Springs School District Business Office located at 2300
Government Street, Ocean Springs, MS 39564. Late submissions will not be accepted.
Purpose and Need
Ocean Springs School District (OSSD) is seeking sealed qualifications from authorized and
qualified vendors to purchase 2,000 Chromebook devices as part of the Ocean Springs High
School refresh program. Vendors should bid as specified, with no alternates. Vendor shall warrant
that the devices and other items shall be delivered new and not as a "used, substituted, rebuilt,
refurbished, or "reinstalled" product. OSSD is not requesting protective cases for these devices in
RFQ Chromebook SY27 1

this RFQ. Equipment must be delivered on or after July 1, 2026, and no later than July 10,
2026.
Scope of Work
The selected vendor will be responsible for the following:
A. Supply and Delivery:
a. Provide 2,000 Chromebooks that meet or exceed the Chromebook specification as
outlined below.
b. Arrange and manage the delivery of Chromebooks to the Ocean Springs High
School, 6701 Old Spanish Trail, Ocean Springs, MS 39566.
c. Liftgate is required; there is no delivery dock at this location.
B. White Glove Services, including:
a. Application of the District-supplied OSSD tag number before delivering
b. Enrollment into the District's Google G-Suite Console before delivery
c. Inventory spreadsheet delivered before delivery, which includes:
d. Asset Number
e. Serial Number
f. Asset Description
g. Asset Model Number.
h. Eco Container Shipping Boxes are required. It is the Vendor's choice of what type of
eco-friendly shipping container to use. This is requested to reduce the OSSD
man-hours necessary to put the equipment into service.
Specifications - Refurbished equipment WILL NOT be considered.
The brand-new Chromebooks should meet or exceed the following specifications:
Processor: Intel N-series (N150/ up to 3.6ghz)
UHD Graphics
ChromeOS (latest version)
RAM: 8GB
Storage: 64GB SSD
Google Enterprise Upgrade
Display: 11.6" (non-touch screen) or greater display
Battery Life: 50WHrs, 3S1P, 3-cell Li-ion, Long-life rechargeable lithium polymer battery.
Operating System: Chrome OS (latest stable version)
802.11a/b/g/n/ac/ax (Wi-Fi 6E), Bluetooth 5.3
Ports: 2x USB 3.2 Gen 1 Type-A up to 2x USB 3.2 Gen 1 Type C support display/power
delivery, 1x 3.5mm Combo Audio Jack
1x HDMI 1.4
Integrated Webcam and Microphone
Touchpad
US MIL-STD 810H military-grade standard
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45W power adapter
Warranty:
o 4-year ADP warranty for all device components. (including the battery)
o Protective cases should not be required to satisfy warranty requirements
o Self-Service case management system
o Accidental damage coverage-No Case Required
Instructions to Bidders and Bid Conditions
RFQ-No Price submissions are due and will be opened at 2:00 p.m. CT, April 29, 2026, in
the OSSD Business Office, 2300 Government Street, Ocean Springs, MS 39564. RFQ-No
Price submissions may also be submitted electronically at www.centralauctionhouse.com.
Submissions are to be in a sealed envelope, clearly marked: RFQ-No Price Chromebooks
SY27.
Vendors who are deemed qualified to participate in a reverse auction will be notified on
May 5, 2026, via email.
The reverse auction will take place on May 8, 2026, at 10:00 a.m. CT.
The BOT reserves the right to reject any submissions either in whole or in part, or to reject
a bid which is in any way incomplete or irregular, and to waive informality or waive any part
thereof.
Bid price to remain firm until October 1, 2026.
OSSD may terminate the contract, in whole or in part, in the event funding is either
prorated or otherwise no longer available.
The scope of this contract may be scaled up or down to meet funding guidelines with
OSSD's budget.
Any questions should be emailed to the Chief of Instructional Technology, Doyle Reid,
dreid@ossdms.org; Jessica Toland, Purchasing Specialist, jtoland@ossdms.org; and Amy
Armata, aarmata@ossdms.org.
Answers to questions will be posted as a Q&A or Addenda on the following websites:
www.ossdms.org and www.centralauctionhouse.com.
OSSD is exempt from Mississippi sales tax and most Federal taxes. Exemption certification
information appears on all purchase orders issued by the district.
Any licenses or permits that may be required to perform any of the work or to provide any
equipment anticipated by this request for bids shall be obtained by and at the expense of
the service provider. Evidence of any required licenses or permits shall be provided to
OSSD upon request.
Any fines or penalties levied by any governmental entity for conduct by the service
provider in connection with the work contemplated by this request for bids shall be paid
for by the service provider.
This project will be a deliverable-based engagement
All equipment and work will be in accordance with specifications and funding deemed
acceptable by OSSD.
RFQ Chromebook SY27 3

Bidder Qualifications and Bid Format
Specification Response Form: The purpose of the Ability to Perform Form is so that the potential
vendor can provide the detailed information that we require, and so that you can tell us exactly
what you are proposing to meet our specifications. With the Specification Response Form, we
determine beforehand if you meet the specifications. If you do, you can then bid, through the
auction process, on the equipment and services you proposed within the Ability to Perform Form.
Reverse Auction Process: This is a process where you register with Central Bidding at least 5
days before the reverse auction to receive the required credentials. When bidding opens, you
can submit your bid for the equipment and services you proposed in the Specification Response
Form.
Timing of the Reverse Auction and anti-snipping: The reverse auction will open at 10:00 a.m. CT,
with a 20-minute bidding window. Anti-Snipping mechanism enabled during this bid.
RFQ Chromebook SY27 4

Official Proposal Form: Chromebooks SY27
Complete this form and submit it with the necessary backup documentation.
Circle Y/N
Manufacturer Name-List Model Name-List
Deviation From Specification?
Y / N
Include all backup documents for review
Ability to Perform:
Include the following information in your submission. See the Scope of Work and Chromebook
Specification listed above.
Vendor must describe the device support model.
Vendor must provide a copy of or a detailed statement of the standard manufacturer
warranty terms and conditions for Chromebook devices.
Vendor must provide details of accidental damage protection, i.e., how many, how often,
and what is not covered.
If different from the Chromebook manufacturer's warranty, Vendor must provide a copy
and a detailed statement of the battery warranty.
If different from the Chromebook manufacturer's warranty, Vendor must provide a copy
and a detailed statement of the power charger warranty.
Vendor must provide ordering procedures.
Confirm that the unit cost will be all-inclusive, including services, delivery, warranty, White
Glove Service, spreadsheet, Google license, and equipment. Yes____ No____
Confirm that the specifications meet and or exceed the minimum requirements. Yes____
No____
Confirm that the application of a protective case is NOT required for warranty or accidental
damage protection coverage. Yes____ No____
Confirm that a 4-year manufacturer warranty is included with your Proposal Form. Yes____
No____
The name of the Vendor and the address of the Vendor's principal place of business. If
different, the address of performance of the proposed contract.
Number of years of experience.
Will your company provide a dedicated service account manager for this contract as
specified? Yes____ No____ Provide name, their working location/address, and contact
information.
References: Give at least five (5) local school districts of similar size and scope. List school
accounts first. Preferably current accounts or within the last three (3) years. Include the
school name, contact name, address, telephone number, and email.
7Other Required Information / Documentation:
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o Completed, signed, and dated RFQ Signature Form
o Completed, signed, and dated Official Proposal Form
o Copy of your MS Secretary of State Certificate of Good Standing
o Review of OSSD Terms and Conditions (Exhibit B)
o If applicable for your Proposal, include a copy of your Sample Agreement that will
represent your proposal.
The OSSD Contract Addendum (Exhibit A) will be an integral part of your Agreement. Include the
signed Addendum indicating understanding and acceptance of the OSSD Contract Addendum
and clearly identify any exceptions to the terms and conditions of the OSSD Contract Addendum
in the Proposal Exception Summary.
**Not Applicable if your company does not require an additional Agreement other than the RFQ
terms and conditions, including any Addenda.
Identify OSSD Contract
OSSD Approval (initial
Addendum Reference Explanation of the Exception
when accepted)
(Exhibit A)
(List page, section, and reference
(Description of exception being
specific point to which exception
made)
is taken)
1.
2.
3.
4.
5.
6.
Assurance
I/We make the following certifications and assurances as a required element of the proposal to
which it is attached, of the understanding, and that the truthfulness of the facts affirmed herein
and the continued compliance with these requirements are conditions precedent to the award or
continuation of the related contract(s) by signing below:
REPRESENTATION REGARDING CONTINGENT FEES
Vendor represents that it has not retained any person or agency upon an
agreement or understanding for a commission, percentage, brokerage, fee, or other
contingent arrangement to secure this agreement.
REPRESENTATION REGARDING GRATUITIES
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Vendor represents that it has not violated, is not violating, and promises that it will
not violate the prohibition against gratuities outlined in Mississippi Code Annotated
97-11-53.
CONFLICT OF INTEREST
Vendor certifies that no involvement, financial or otherwise, by any member of the
OSSD Board of Trustees, employee, officer, or agent of the OSSD, may have in the
Service Provider's organization. Agreements shall be in accordance with Miss Code
Ann. 37-11-27.
COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS
Applicable upon purchases with Federal Funds. Vendor agrees to all applicable
federal laws, rules, regulations, including all requirements of Appendix II to 2 CFR
Part 200.
Appendix II to Part 200-Contract Provisions for Non-Federal Entity Contracts Under
Federal Awards: (Appendix II to Part 200.
I/We propose to furnish and adhere to the delivery requirements set out in the RFQ and
specifications. I/We further agree not to request permission to withdraw our proposal after
the official opening date.
I/We understand that the Proposal Forms are to be signed, and all required documentation
is to be labeled. Include the SAM.gov document in your packet.
I/We, the undersigned, do hereby understand and accept the RFQ Instructions under
which this proposal is being submitted.
ADDENDUM or Q&A RECEIPT: The receipt of the following Addenda or Q&A to the RFQ
Documents is hereby acknowledged, if applicable:
ADDENDUM NO. _______ Q&A NO. ________
ADDENDUM NO._______ Q&A NO. ________
___________________________________ ___________________________________
Company Name Address
___________________________________ ___________________________________
Signature Name (Typed)
___________________________________ ___________________________________
Title Date
___________________________________ ___________________________________
Phone Email
RFQ Chromebook SY27 7

Exhibit A
Mandatory Addendum to all Ocean Springs School District
Agreements or Contracts
This Addendum between the Ocean Springs School District ("OSSD") and ("Vendor"/
"Contractor") is an integral part of the agreement or contract.
Vendor/Contractor acknowledges that OSSD is a state subdivision and is subject to the laws of
the State of Mississippi governing actions of state agencies. Vendor/Contractor further
acknowledges that OSSD does not waive, relinquish or forfeit any of the rights, benefits,
protections, guaranties or prohibitions that may be provided under any law, statute, regulation or
policy. The parties agree that this Addendum is incorporated into the agreement/contract and
agree that should any provision of the agreement/contract conflict with this Addendum, the terms
of the Addendum control.
1. OSSD agreements or contracts are governed by the laws of the State of Mississippi. Any provision
that purports to set venue outside of the State of Mississippi is deleted.
a. U.S. Const. Amend XI; Miss. Code Ann. 11-11-3; Miss. Code Ann. 11-45-1; City of Jackson v.
Wallace, 196 So. 223 (1940); Miss. AG Op., Clark (June 2, 2002); Miss. AG Op., Nowak
(November 19, 2005).
2. OSSD does not waive its sovereign immunity. OSSD shall only be responsible for liability resulting
from the negligent actions of its officers, agents, and employees acting within the course and
scope of their official duties.
a. Miss. Code Ann. 11-46-1, et seq.
3. OSSD does not waive its Constitutional Eleventh (11th) Amendment immunity.
a. U.S. Const. Amend. XI.
4. Any reference to OSSD waiving its right to a trial by jury are deleted.
a. Miss. AG Op., Chamberlin (October 18, 2002).
5. OSSD does not agree to any provisions wherein the credit of the State of Mississippi is pledged or
loaned in aid of any person, association, or corporation.
a. Miss. Const. Art. 14 258; Miss. AG Op., Stringer (January 25, 2006).
6. Any reference to payment of attorney's fees by OSSD are deleted.
a. Miss. AG Op., Nowak (January 23, 2009); Miss. AG Op., Stringer (January 25, 2006).
7. OSSD does not agree to pay extra compensation, fees, or allowances after service rendered or
agreement or contract made, or for any payment not authorized by law.
a. Miss. Const. Art. 4, 96; Miss. AG Op., Stringer (January 25, 2006).
8. Any references to OSSD limiting OSSD's damages to the agreement or contract price or any other
set amount are deleted.
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a. Miss. Const. Art. 4 100; Miss. AG Op., Clark (June 7, 2002); Miss. AG Op., Chamberlin
(October 18, 2002).
9. Any references to OSSD indemnifying or holding harmless the Vendor or Contractor or any other
party are deleted.
a. Miss. Const. Art. 4 100; Miss.AG Op., Clark (June 7, 2002); Miss. AG Op., Chamberlin
(October 18, 2002).
10. Any provisions limiting the time for OSSD to pursue legal action are deleted.
a. Miss. Const. Art. 4 100; Miss.AG Op., Clark (June 7, 2002); Miss. AG Op., Chamberlin
(October 18, 2002).
11. Any reference to OSSD waiving any cause of action it may have against Vendor or Contractor or
any other party as a result of Vendor or Contractor's breach of the contract or agreement, or
Vendor or Contractor's own negligence or willful misconduct or the negligence or willful
misconduct of Vendor or Contractor's employees or agents are deleted.
a. Miss. Const. Art. 4 100; Miss.AG Op., Clark (June 7, 2002); Miss. AG Op., Chamberlin
(October 18, 2002).
12. Any reference to OSSD limiting damages, remedies or waiving any claim are deleted.
a. Miss. Const. Art. 4 100; Miss.AG Op., Clark (June 7, 2002); Miss. AG Op., Chamberlin
(October 18, 2002).
13. Any provisions giving the Vendor or Contactor exclusive control over litigation are deleted. OSSD
does not agree that Vendor or Contractor may represent, prosecute or defend legal actions in the
name of OSSD.
14. Any references to OSSD submitting to binding arbitration are deleted.
a. Miss. AG Op., Clark (June 7, 2002); Miss. AG Op., Chamberlin (October 18, 2002)
15. With the exception of any expressed limitation of remedies for breach of implied warranties of
merchantability and fitness for a particular purpose concerning computer software and services
performed on computer hardware and computer software, which are sold between merchants, any
provisions which would limit the Vendor or Contractor's liability to OSSD or allow Vendor or
Contractor to waive any applicable warranties (express or implied) are deleted.
a. Miss. Const. Art. 4 100; Miss. Code Ann. 75-2-719; Miss. AG Op., Clark (June 2, 2002);
Miss. AG Op., Chamberlin (October 18, 2002); Miss. AG Op., Long (February 22, 2009).
16. Any references to OSSD limiting or waiving any common law warranty are deleted.
a. Miss. AG Op., Clark (June 7, 2002); Miss. AG Op., Chamberlin (October 18, 2002).
17. OSSD does not make any warranty.
a. Miss. Const. Art. 4, 100; Miss. AG Op., Clark (June 7, 2002); Miss. AG Op., Chamberlin
(October 18, 2002).
18. OSSD will deliver payments to Vendor or Contractor. Any provision that requires OSSD pay Vendor
or Contractor any late charges is governed by Miss. Code Ann. 31-7-305.
19. OSSD is a public agency of the State of Mississippi and is subject to the Mississippi Public Records
Act, Miss. Code Ann. 25-61-1, et seq., and the Mississippi Accountability and Transparency Act of
2008, Miss. Code. Ann. 27-104-151, et seq.
20. Vendor or Contractor represents and warrants that it will ensure its compliance with the Mississippi
Employment Protection Act, Miss. Code Ann. 71-11-1, et seq., and will register and participate in
the status verification system for all newly hired employees. Any provision penalizing OSSD for
hiring an employee who works for the Vendor or Contractor is deleted.
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21. The continuance of any OSSD contract/agreement is based on the availability of funds. Should
there be no funds available for any succeeding funding period; the contract or agreement will be
canceled as of the end of the funding period with no further obligation on the part of OSSD. This
contract/agreement is cancellable with thirty (30) days' notice to the vendor at the end of the fiscal
period in the event funds are not appropriated by the funding authority. (Any property covered by a
lease shall be returned to lessor).
22. Any provision requiring OSSD to name the vendor or contractor as an additional insured is deleted.
23. Neither party may assign its rights or delegate its duties under the contract or agreement without
the prior written consent of the other party, which shall not be unreasonably withheld.
24. Vendor/Contractor recognizes that OSSD, as a political subdivision of the State of Mississippi,
enters into this agreement/contract only to the extent authorized by Mississippi law.
25. Vendor/Contractor acknowledges that the individual executing the agreement or contract on
behalf of OSSD is doing so only in his/her official capacity only, and to the extent that any provision
contained in the agreement/contract exceeds his/her authority, Vendor/Contractor agrees that it
will not look to that individual in his/her personal capacity or otherwise seek to hold him/her
individually liable for exceeding such authority.
CONTRACTOR
By: __________________________________________________________________
(Original Signature of Principal or General Agent)
NAME/TITLE: ___________________________________________________________
COMPANY: ____________________________________________________________
DATE: Beginning date of agreement/contract ______________ through June 30, 2027.
OCEAN SPRINGS SCHOOL DISTRICT
By: __________________________________________________________________
(Original Signature of Authorized Representative)
TITLE: ________________________________________________________________
DATE: _________________
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