Christenberry Fieldhouse Roof Replacement

EXECUTIVE SUMMARY OF CONTENTS
FORM OF CONTRACT
1
BID REQUIREMENTS
GENERAL CONDITIONS
SECTION 1 - GENERAL
Part 1 - General
Part 2 - Contractor's General Responsibilities and Duties
Part 3 - Owner's General Responsibilities and Rights
Part 4 - Protection of Persons and Property
Part 5 - Bonds, Indemnity, and Insurance
Part 6 - Hazardous Conditions and Materials
Part 7 - Miscellaneous Provisions
SECTION 2 - PRE-COMMENCEMENT PHASE
Part 1 - Pre-commencement Phase Services
Part 2 - Construction Documents and Site Plan
SECTION 3 - CONSTRUCTION PHASE
Part 1 - Construction Phase Services
Part 2 - Changes to the Work
Part 3 - Time
Part 4 - Correcting the Work, Inspections, Covering and Uncovering Work
Part 5 - Subcontractors, Trade Contractors, and Suppliers
SECTION 4 - COMPENSATION
Part 1 - General
Part 2 - Payments Withheld
Part 3 - Liens
SECTION 5 - CONTRACT ADJUSTMENTS, DISPUTES, AND TERMINATION
Part 1 - Owner's Right to Suspend Work
Part 2 - Contract Adjustments and Disputes
Part 3 - Termination
SECTION 6 - PROJECT COMPLETION
Part 1 - Material Completion
Part 2 - Final Completion
Part 3 - Inspections for Completion of the Work
Part 4 - Final Documents
Part 5 - Payment for Material Completion and Final Payment
Part 6 - Correction of the Work after Final Completion
SECTION 7 - FORMS
Performance Bond
Payment Bond
Offsite Stored Materials Agreement
Georgia Security and Immigration Compliance Act Affidavit(s)
Non-Influence Affidavit
Statutory Affidavit
Five Year Bond on Roofs and Walls
Specimen Certificate of Manufacturer
Certificate of Insurance
Bond to Discharge Claim
Change Order Forms
Application for Payment Form
Subcontractor Retainage Release Certificate
Final Certification of Costs
SUPPLEMENTARY GENERAL CONDITIONS
Preface

CONSTRUCTION CONTRACT
BETWEEN CONTRACTOR AND OWNER
THIS CONSTRUCTION CONTRACT (hereinafter the "Contract") made this Date day of Month, Year (hereinafter the "Effective
Date"), by and between the BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA (hereinafter the "Owner"), for the use and
benefit of AUGUSTA UNIVERSITY (hereinafter the "Using Agency" or "Institution") LEGAL GC Firm Name, (hereinafter the
"General Contractor" / "Contractor").
(a) Contractor's FEIN or Tax Identification Number:
(b) Contractor's Georgia License Type and Number:
(c) Contractor's Federal Employment Verification Certification:
The Contractor is registered with, authorized to use, is using and will continue to use, the federal work authorization
program throughout the term of the contract, and holds the following authorization:
User Identification Number:
Date of Authorization: Date
WITNESSETH, that the Contractor and the Owner, for the consideration set forth herein, the adequacy and sufficiency of which
is hereby acknowledged by each party, agree as follows:
Project No. 12MRR26-03
Project Name and Description: CHRISTENBERRY FIELDHOUSE ROOF REPLACEMENT (hereinafter the "Project.")
1. Existing Documents. The Contractor has reviewed and taken into consideration the Bidding Documents in preparing his
bid.
2. The Contract Sum: The Owner shall pay the Contractor for the performance of the contract, subject to additions and
deductions provided by approved change orders, in current funds, the Contract Sum as follows.
AND /100 DOLLARS ($ )
3. The Material Completion and Occupancy Date shall be achieved within 120 consecutive calendar days beginning the date
specified in the Proceed Order.
4. The agreed daily amount for Liquidated Damages is: $0 per day.
5. The agreed daily amount for Time Dependent Overhead Costs is: $160 per day.
6. Notice. All notices in accordance with Section 1.1.5 shall be given to the following addresses:
CONTRACTOR: LEGAL GC Firm Name
Physical Address, NO P.O. Boxes
City, State Zip
Attention: CM-POC, Title
Phone Number: CM-POC Phone
Email: CM-POC Email address
OWNER: Board of Regents of the University System of Georgia
270 Washington Street, SW
Atlanta, Georgia 30334
Attention: Sandra Lynn Neuse, Vice Chancellor for
Real Estate & Facilities
Phone Number: 404-962-3155
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OWNER'S REPRESENTATIVE: Board of Regents of the University System of Georgia
270 Washington Street, SW
Atlanta, Georgia 30334
Attention: NA
USING AGENCY (Institution): Augusta University
Augusta, GA 30912
Attention: Trey Cofer, Construction Project Manager I
Phone Number: (706)721-6705
Email: jacofer@augusta.edu
DESIGN PROFESSIONAL: Dickinson Architects
771 Broad Street, Suite 200
Augusta, GA 30901
Attention: Nick Dickinson
Phone Number: (706)722-7488
Email: ndickinsonarchitects.com
7. Scope of The Work: The Contractor shall furnish all the materials, perform all of the Work, and do all things required by the
Contract Documents.
8. Schedule and Completion: The Pre-commencement Phase Services to be performed under this Contract shall commence
upon the Effective Date of the Contract and be completed within 60 days thereafter. Activities on the Site shall commence on the
date specified in the Proceed Order and shall be materially complete in accordance with established Milestones, and not later than
the Material Completion and Occupancy Date.
9. Periodic Progress Payments: The Owner shall make progress payments, less retainage, as set forth in Section 4 of the
General Conditions.
10. Payment for Material Completion: The Contractor may request payment of the remaining contract balance, including
retainage, less amounts credited the Owner or incurred as liquidated damages, and less amounts withheld for the Punchlist by
reason of Minor Items or Permitted Incomplete Work (See Paragraph 6.5.3.2). Payment for Material Completion shall be made
by a check payable jointly to the Contractor and Surety and shall be mailed to the Surety.
11. Final Payment: Final Payment shall be made within ten days of receipt of the final payment application as set forth in Section
6, Part 2 of the General Conditions, provided that all other requirements of the Contract shall have been met in full.
12. The Contract Documents: This Contract, together with the Bidding Documents and the Bid, shall constitute the
Contract Documents for the Project.
13. Bonds: The Contractor shall furnish both a performance bond and a payment bond and shall pay the premiums thereon as
a Cost of the Work. The Performance Bond shall guarantee the full performance of the Contract.
14. Full Performance: The Owner and the Contractor hereby agree to the full performance of the Contract Documents.
15. Applicable Law: This Contract and all rights, privileges and responsibilities shall be interpreted and construed according to
the laws of the State of Georgia.
16. No Conflict of Interest: The Contractor covenants that it presently has no interest and shall not acquire any interest, direct
or indirect, that would conflict in any manner or degree with the performance required under this Contract. The Contractor further
covenants that, in the performance of this Contract, it shall neither contract with nor employ any person having any such interest.
17. Transactions With State Officials, Ethics: The parties hereto certify that the provisions of law contained in the Act
prohibiting full-time appointive officials and employees of the State from engaging in certain transactions affecting the State as
defined in O.C.G.A. 45-10-20-26 and the Governor's Executive Orders governing ethics, have not and will not be violated in
any respect in regard to this contract and further certifies that registration and all disclosures required thereby have been complied
with.
18. No Assignment: This Contract and the proceeds of this Contract may not be assigned or sublet as a whole, nor may the
performance thereunder be assigned, without the prior written consent of the Owner.
19. No Waiver: The failure of the Owner at any time to require performance by the Contractor of any provision hereof, shall in no
way affect the right of the Owner thereafter to enforce any provision or any part of the Contract, nor shall the failure of the Owner
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to enforce any breach of any provision hereof to be taken or held to be a waiver of such provision, or as a waiver, modification or
rescission of the Contract itself.
20. Full Agreement. The Contract Documents supersede all prior negotiations, discussion, statements, and agreements between
Owner and Contractor and constitute the full, complete, and entire agreement between Owner and Contractor. There can be no
changes to this Contract by oral means, nor by course of conduct of the parties, nor by custom of the trade. No changes to this
Contract will be binding on either party hereto unless such change is properly authorized, in writing, in accordance with Section 3,
Part 2 of the General Conditions.
IN WITNESS WHEREOF the parties hereto have executed this Contract the day and year first written above.
CONTRACTOR:
LEGAL GC FIRM NAME
_
PRINT NAME, TITLE
APPROVED BY USING AGENCY:
AUGUSTA UNIVERSITY (A UNIT OF THE UNIVERSITY SYSTEM OF GEORGIA)
PRINT NAME, PRESIDENT AUGUSTA UNIVERSITY
PRINT NAME AND TITLE
OWNER:
BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA
SANDRA LYNN NEUSE, VICE CHANCELLOR FOR
REAL ESTATE AND FACILITIES
SAMSON OYEGUNLE, ASSOCIATE VICE CHANCELLOR
FOR DESIGN & CONSTRUCTION
Attachments:
1. General Conditions and Forms
2. Supplementary General Conditions
Contract 3

BID REQUIREMENTS
INVITATION TO BID
The Owner will receive sealed bids from Contractors in Conference Room #HS3521, 1499 Walton Way, Augusta GA 30901
(Address). Bids must be physically on the table in the Bid Room by 10:00AM, at the time legally prevailing in Atlanta, Georgia on
May 28, 2026, for the construction of 12MRR26-03 - CHRISTENBERRY FIELDHOUSE ROOF REPLACEMENT, located in
AUGUSTA UNIVERSITY OF AUGUSTA, Georgia. At the time and place noted above, the bids will be publicly opened and announced.
Bidding Documents may be obtained at the office of the Design Professional, Dickinson Architects, Phone: (706)722-7488.
Applications for documents, together with non-refundable deposit of $ 125 per set, should be filed promptly with the Design
Professional.
Bidders are cautioned that acquisition of Bidding Documents through any source other than the office of the Design Professional
is not advisable. Acquisition of Bidding Documents from unauthorized sources places the bidder at risk of receiving incomplete
or inaccurate information upon which to base a bid.
{If pre-bid conference is scheduled and is mandatory, the following paragraph will be added to the Invitation to Bid.}
There will be a pre-bid conference held on Thursday, May 14, 2026, at 2:30 pm., Meet at the main entrance to
Christenberry Field House. 3109 Wrightsboro Road, Augusta, GA 30909. Attendance at this conference is MANDATORY
for any Contractor intending to bid on this project. Others may attend if they so desire.
Contract, if awarded, will be on a lump sum basis. No bid may be withdrawn for a period of sixty (60) days after time has been
called on the date of opening except in accordance with the provisions of Georgia law. Bids must be accompanied by a Bid Bond
made payable to the Owner in an amount equal to not less than five percent of the Bid. Both a performance bond and a payment
bond will be required, each in an amount equal to 100 percent of the Contract Sum prior to execution of contract.
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The Owner reserves the right in its sole and complete discretion to waive technicalities and informalities. The Owner further
reserves the rights in its sole and complete discretion to reject all bids and any bid that is not responsive or that is over the budget.
The Owner anticipates that the contract will be awarded to the responsive and responsible bidder who provides the lowest bid
within the budget. In judging whether the bidder is responsible, the Owner will consider, but is not limited to, the following:
* Whether the bidder or its principals are currently ineligible, debarred, suspended, or otherwise excluded from bidding or
contracting by any state or federal agency, department, or authority;
* Whether the bidder or its principals have been terminated for cause or are currently in default on a public works contract;
* Whether the bidder can demonstrate sufficient cash flow to undertake the project as evidenced by a Current Ratio of 1.0
or higher;
* Whether the bidder can demonstrate a commitment to safety with regard to Workers' Compensation by having an
Experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and
* Whether the bidder's past work provides evidence of an ability to successfully complete public works projects within the
established time, quality, or cost, or to comply with the bidder's contract obligations.
In the event all responsive and responsible bids are in excess of the budget, the Owner, in its sole and absolute discretion and in
addition to rejecting all bids, reserves the right either to supplement the budget or to negotiate with the lowest responsive and
responsible bidder (after all deductive alternates are taken) but only for the purpose of making changes to the project that will
result in a cost to the Owner that is within the budget, as it may be supplemented.
AUGUSTA UNIVERSITY OF THE UNIVERSITY SYSTEM OF GEORGIA
BY: GREGORY WOODLIEF, DIRECTOR OF SUPPLY MANAGEMENT
Bid Officer:
Shenia Williams
Augusta University
Supply Chain/Purchasing
1120 15th Street - Room HSB329
Augusta, Georgia 30912
PH: (706) 721-1396
[Remainder of Page Intentionally Left Blank]
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BID REQUIREMENTS
INSTRUCTIONS TO BIDDERS
1. Basis of Contract. Contract, if awarded, will be on a lump sum basis and will be substantially in accordance with the Contract
shown on pages Contract - 1 to Contract - 3.
2. Examination of Site. In undertaking the work under this Contract, the Contractor acknowledges that he has visited the
Project Site and has taken into consideration all observed conditions that might affect his work.
3. Surety and Insurance Companies. The Contract provides that the surety and insurance companies must be acceptable to
the Owner. Only those sureties listed in the Department of Treasury's Listing of Approved Sureties (Department Circular 570) are
acceptable to the Owner. At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia
Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. Such
company shall be an insurer (or, for qualified self-insurers or group self-insureds, a specific excess insurer providing statutory
limits) with an A.M. Best Financial Strength Rating of "A-" or better and with an A.M. Best Financial Size Category of Class V or
larger.
4. Bidding Documents. The Bidding Documents comprise the Construction Documents, the Invitation to Bid, the Instructions
to Bidders, the Bid Form, and all Addenda, upon which the bidder submits a bid.
5. Addenda. All Addenda issued prior to bid date adjust, modify, or change the drawings and specifications as set forth in the
Addenda. No Addenda will be issued within five days of the date set for opening bids without an extension of the bid date. All
such Addenda are part of the contract.
6. Interpretations. No oral interpretation will be made to bidders as to the meaning of the drawings and specifications. Requests
for interpretation of drawings and specifications must be made in writing to the Design Professional not later than six days prior to
the date set for receipt of the bids. Failure on the part of the successful bidder to request clarification shall not relieve him as
Contractor of the obligation to execute such work in accordance with a later interpretation by the Design Professional. All
interpretations made to bidders will be issued in the form of Addenda to the plans and specifications and will be sent to all plan
holders of record. Acknowledgement of receipt of such Addenda shall be listed in the Bid Form by the Contractor.
7. Alternates. Unless otherwise stipulated, all alternate bids are deductive. It is in the best interest of the public, and the intent
of the Owner is, that the entire Project be constructed within the funds allocated in the Project budget. The acceptance of any
deductive alternate will be utilized as a last resort to accomplish the Project without requiring a redesign and rebidding of the
Project. Any alternate, or alternates, if taken, will be taken in numerical sequence to the extent necessary.
8. Sales Tax. Unless otherwise provided for in the Contract Documents, the Contractor shall include in his bid all sales taxes,
consumer taxes, use taxes, and all other applicable taxes that are legally in effect at the time bids are received.
9. Trade Names, Specifications.
(a) No Restriction of Competition. When reference is made in the Contract Documents to trade names, brand names, or to
the names of manufacturers, such references are made solely to indicate that products of that description may be furnished
and are not intended to restrict competitive bidding. If it is desired to use products of trade or brand names or of manufacturers'
names that are different from those mentioned in the Bidding Documents, application for the approval of the use of such
products must reach the hands of the Design Professional at least ten days prior to the date set for the opening of bids (see
9(b) below). This provision applies only to the party making a submittal prior to bid. If approved by Design Professional, the
Design Professional will issue an addendum to all bidders. This provision does not prevent the Owner from initiating the
addition of trade names, brand names, or names of manufacturers by addendum prior to bid.
(b) Request for Approval of Substitute Product. All requests for approval of substitution of a product that is not listed in the
Bidding Documents must be made to the Design Professional in writing. For the Design Professional to prepare an addendum
properly, an application for approval of a substitute product must be accompanied by a copy of the published
recommendations of the manufacturer for the installation of the product together with a complete schedule of changes in the
drawings and specifications, if any, that must be made in other work in order to permit the use and installation of the proposed
product in accordance with the recommendations of the manufacturer of the product. The application to the Design
Professional for approval of a proposed substitute product must be accompanied by a schedule setting forth in which respects
the materials or equipment submitted for consideration differ from the materials or equipment designated in the Bidding
Documents.
(c) Burden of Proof. The burden of proving acceptability of a proposed product rests on the party making the submission.
Therefore, the application for approval must be accompanied by technical data that the party requesting approval desires to
submit in support of its application. The Design Professional will consider reports from reputable independent testing
laboratories, verified experience records showing the reputation of the proposed product with previous users, evidence of
reputation of the manufacturer for prompt delivery, evidence of reputation of the manufacturer for efficiency in servicing its
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products, or any other written information that is helpful in the circumstances. The degree of proof required for approval of a
proposed product as acceptable for use in place of a named product or named products is that amount of proof necessary to
convince a reasonable person beyond all doubt. To be approved, a proposed product must also meet or exceed all express
requirements of the Contract Documents.
(d) Issuance of Addenda. If the Design Professional approves the submittal, an addendum will be issued to all prospective
bidders indicating the approval of the additional product(s). Issuance of an addendum is a representation to all bidders that
the Design Professional in the exercise of his professional discretion established that the product submitted for approval is
acceptable and meets or exceeds all express requirements. If a submittal is initially rejected by the Design Professional, but
determined to be acceptable to Design Professional after a conference with the Owner, an addendum covering the said
submittal will be issued prior to the opening of bids. The successful bidder may furnish no products of any trade names, brand
names, or manufacturers' names except those designated in the Contract Documents unless approvals have been published
by addendum in accordance with the above procedure. Oral approvals of products are not valid.
(e) Conference with the Owner. Any party who alleges that rejection of a submittal is the result of bias, prejudice, caprice, or
error on the part of the Design Professional may request a conference with a representative of the Owner, provided: that the
request for said conference, submitted in writing, shall have reached the Owner at least six days prior to the date set for the
opening of bids, time being of the essence.
10. Employment of Georgia Citizens and Use of Georgia Products. The work provided for in this Contract is to be performed
in Georgia. It is the desire of the Owner that materials and equipment manufactured or produced in Georgia shall be used in the
work and that Georgia citizens shall be employed in the work at wages consistent with those being paid in the general area in
which the work is to be performed. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or
to increase the cost of the work; nor shall the fulfillment of this desire be asserted by the Contractor as an excuse for any
noncompliance or omission to fulfill any obligation under the contract.
11. Trading with the State Statutes, Ethics. By submitting a bid, the bidder certifies that the provisions of law contained in
O.C.G.A. Sections 45-10-20 to 45-10-71, which prohibit officials and employees of the state from engaging in certain transactions
with the state and state agencies, and the Governor's Executive Orders governing ethics, have not and will not be violated in any
respect in regard to this contract and further certifies that registration and all disclosures required thereby have been complied
with.
12.Georgia Security and Immigration Compliance Act Requirements. No bid will be considered unless the Contractor certifies
its compliance with the Immigration reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security Immigration
Compliance Act OCGA 13-10-91 et seq. The Contractor shall execute the Georgia Security and Immigration Compliance Act
Affidavit, as found in Section 7 of the Construction Contract. Contractor also agrees that it will execute any affidavits required by
the rules and regulations issued by the Georgia Department of Audits and Accounts. If the Contractor is the successful bidder,
contractor warrants that it will include a similar provision in all written agreements with any subcontractors engaged to perform
services under the Contract.
13. Owner's Policy Statement. The policy of the Owner is that minority business enterprises shall have the maximum opportunity
to participate in the Owner's purchasing process. The Owner encourages all minority business enterprises to compete for, win,
and receive contracts for goods, services, and construction. In addition, Georgia law provides a state income tax credit available
to any business that subcontracts with a minority-owned business. [See O.C.G.A. 48-7-38 and O.C.G.A. 50-5-130. See also
Executive Order of the Governor No. A-11-0002-1992.] Any questions regarding statements contained hereunder should be
directed to {Name, Address, and Telephone Number of Designee, as described in the box below}.
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14. Bids.
(a) Bid Opening. Bids will be opened and announced as stated in the Invitation to Bid.
(b) Bid Submission. All bids must be submitted on the Bid Form as attached hereto and must be signed, notarized, and
sealed by a notary public. All blanks for information entry in bid forms submitted to Owner should be filled. Blanks left unfilled
constitute irregularities in the bid and place the bidder at risk of having the bid rejected unless the Owner rules the irregularity
to be an informality or technicality that the director can waive, as is made clear in Paragraph 16 of these "Instructions to
Bidders" and on the Bid Form. Numbers shall be written in English words and in Arabic numerals. The inclusion of any
condition, alternate, qualification, limitation, or provision not called for shall render the bid nonresponsive and shall
be sufficient cause for rejection of a bid.
(c) Bid Security. Bids must be accompanied by a Bid Bond made payable to the Owner in an amount not less than five
percent of the Bid. Bid Bonds should be furnished on forms accepted as standard by the insurance industry, but shall be
substantially in accordance with the Bid Security Form attached hereto.
(d) Delivery of Bids. Bids are to be addressed to the Owner, at the address and room number shown in the Invitation to Bid.
Bids must be enclosed in an opaque, sealed envelope; marked with the Bid Date, Bid Time, Bid Number, Name of Project;
and identified with the words "Bid for Construction." Bids must be placed in the hands of the Owner at the specified location
by not later than the hour and date named in the Invitation to Bid. After that time, no bids may be received. It is the sole
responsibility of the bidder to ensure the delivery of the bids to the required address.
(e) Alternates. A bid must be submitted for all alternates. Failure to so may render the bid nonresponsive and be sufficient
cause for rejection of a bid.
(f) Withdrawal of Bids. Bids may be withdrawn by bidders prior to the time set for official opening. After time has been
called, no bid may be withdrawn for a period of sixty (60) days after the time and date of opening except as provided in
O.C.G.A Section 13-10-22 (appreciable error in calculation of bid). Negligence or error on the part of any bidder in preparing
his bid confers no right of withdrawal or modification of his bid after time has been called except as provided by Georgia law.
15. Contract Award. Award shall be made on a lump sum basis to the lowest responsive and responsible bidder. The lowest
bid will be the bid whose price, after incorporating all accepted alternates, is the lowest responsive bid that was received from a
responsible bidder. No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening
except in accordance with the provisions of law.
16. Owner's Rights Concerning Award. The Owner reserves the right in its sole and complete discretion to waive technicalities
and informalities. The Owner further reserves the right in its sole and complete discretion to reject all bids and any bid that is not
responsive or that is over the budget, as amended. In judging whether the bidder is responsible, the Owner will consider, but is
not limited to consideration of, the following:
(a) Whether the bidder or its principals are currently ineligible, debarred, suspended, or otherwise excluded from
bidding or contracting by any state or federal agency, department, or authority;
(b) Whether the bidder or its principals have been terminated for cause or are currently in default on a public works
contract;
(c) Whether the bidder can demonstrate sufficient cash flow to undertake the project as evidenced by a Current
Ratio of 1.0 or higher;
(d) Whether the bidder can demonstrate a commitment to safety with regard to Workers' Compensation by having
an Experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and
(e) Whether the bidder's past work provides evidence of an ability to successfully complete public works projects
within the established time, quality, or cost, or to comply with the bidder's contract obligations.
17. Owner's Right to Negotiate with the Lowest Bidder. In the event all responsive and responsible bids are in excess of the
budget, the Owner, in its sole and absolute discretion and in addition to the rights set forth above, reserves the right either to
(i)supplement the budget with additional funds to permit award to the lowest responsive and responsible bid, or (ii) to negotiate
with the lowest responsive and responsible bidder (after taking all deductive alternates) only for the purpose of making changes
to the Project that will result in a cost to the Owner that is within the budget, as it may be amended.
18. Contract Forms. The contract forms, including the payment and performance bonds, shall be as set forth in the General
Conditions, Section 7 - Forms.
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