#403-CHRG-DCS27 Netbook Chargers

BID NOTICE
To: Prospective Bidder
From: Jenifer Hale
DeSoto County Schools
5 E. South Street
Hernando, MS 38632
662-449-7291
Issue Date: May 11, 2026
Notice of Bid/Reverse Auction
Unpriced Bid Proposals Bid Opening/Reverse Auction
Date: June 1, 2026 Date: June 5, 2026
Time: 9:00 am, CST Time: 9:00 am, CST
Location: DeSoto County Schools Location: DeSoto County Schools
Central Services Central Services
5 East South Street 5 East South Street
Hernando, MS 38632 Hernando, MS 38632
Bid Items
Bid Number: #403-CHRG-DCS27
Description: Netbook Chargers
Procurement Schedule:
Public Notice to Newspaper May 11, 2026
Advertisement Publication Dates May 14 & May 21, 2026
Release of Bid May 14, 2026
Deadline for Questions/Clarifications May 27, 2026, Noon CST
Unpriced Bid Proposals June 1, 2026, 9:00 am, CST
Reverse Auction for Approved Bidders June 5, 2026, 9:00 am, CST
Anticipated Board Approval June 18, 2026

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Instructions and Terms for Reverse Auction Event
Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS
38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of
the Unpriced Proposal Form, nor placing it in the mail by this date will meet legal requirements. All Unpriced Proposals
must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time
specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any
and/or all Unpriced Proposals received and to waive any and all informalities.
1. If submitting a paper Unpriced Proposal, it shall be typed. Any changes made must be initialed. Changes shall
not be allowed after the Unpriced Proposals are opened. The DeSoto County School District (hereafter, the
District) shall not be responsible for any errors or omissions. Unpriced Proposals may be hand delivered, mailed,
or submitted electronically. Paper Unpriced Proposals must be submitted in a sealed 8" x 10" or larger
envelope. Please label the envelope or shipping package as follows or the bid may be rejected:
Attn: Jenifer Hale
Netbook Chargers
#403-CHRG-DCS27
June 1, 2026, 9:00am
Name of company or person submitting bid
Any Unpriced Proposal received after the opening date or time shall be refused and marked "Late Unpriced
Proposal" and returned to the bidder unopened. For this purpose, the official time for the Unpriced Proposal
opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility of
the bidder to ensure Unpriced Proposals are received prior to the opening date and time.
2. Unpriced Proposals may be modified or withdrawn by written notice from the bidder, if received by the
Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced
Proposal, the bidder must submit a new Unpriced Proposal with the words "Modified Unpriced Proposal" shown
in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains
the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws
an Unpriced Proposal, all documents shall remain the property of the District.
3. The District shall issue a written addendum if substantial changes, which impact the technical submission of
proposals, are required. A copy of the addenda will be given to all vendors that are known to have requested
bid documents. In the event of a conflict with the original contract documents and the addenda, the addenda
shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior
addenda only to the extent specified.
4. All items contained in this Unpriced Proposal are to be per specifications unless otherwise specified.
5. All bids shall be submitted exclusive of all taxes. Documentation of tax exemption will be furnished when
necessary.
6. Both paper Unpriced Proposals and electronic Unpriced Proposals shall be submitted on the supplied Unpriced
Proposal Form. Electronic Unpriced Proposals shall be submitted online at www.centralbidding.com. Should
the bidder's response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right
to reject the bid.

7. The District reserves the right to purchase from the next lowest responsible Bidder, or from other sources, if
the awarded Bidder cannot deliver the bid items, for whatever reason, within the time specified.
8. If the District's Superintendents Office is closed for any reason, including but not limited to inclement weather,
an emergency situation or any other act of nature, for which closure prevents the opening of bids at the
originally advertised date and time, all bids received shall be publicly opened and read aloud on the next
business day that the District's Superintendents Office shall be open for business at the previously advertised
time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be
advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such
changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse
auction due to no fault of the District.
9. If any Bidder contemplating submitting an Unpriced Proposal under this bid is in doubt as to the meaning of the
requirements of the bid or the bid process, the Bidder must submit a written request for clarification by the
date and time designated in the Procurement Schedule by email to dcs.purchasing@dcsms.org. The District
will respond to all inquiries and render an official interpretation of the question in writing via
addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall certify its
acknowledgement of the addendum/clarification by noting in space provided on the Vendor Information &
Agreement Form and returning it with their Unpriced Proposal. Questions received after the mentioned
deadline for Written Questions/Clarifications shall not be considered.
Qualification of Bidders:
Unpriced Proposals will be evaluated by staff of the District. All bidders submitting acceptable required paperwork will be
invited to participate in the electronic reverse auction. The District reserves the right to extend the auction date, if
necessary, to complete the pre-qualification process.
New Vendors:
A New Vendor Packet will need to be completed by any bidder that has not previously worked with DeSoto County
Schools. This bid packet includes a Vendor Registration Form and a Conflict-of-Interest Disclosure Form. The bidder shall
complete the packet and submit along with any other required documents due with the Unpriced Proposal. Only
complete and return this packet with your Unpriced Proposal submission if you are new vendor to DeSoto County Schools.
Method of Bidding:
Bids from approved vendors will be accepted during an electronic reverse auction bid event that has a starting date and
time of June 5, 2026, 9:00 am, CST. Bids will only be accepted in an Electronic Process hosted by Central Bidding and the
approved vendor must complete the free registration at: https://www.centralauctionhouse.com/registration.php to
participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or
bidding process, please call Central Bidding at 225-810-4814.
Accounting Practices:
The DeSoto County School District requires that Purchase Orders be issued before any items are ordered or delivered. The
DeSoto County School District shall not be responsible for any products delivered without an approved Purchase Order
and/or without a signed acknowledgement of receipt by a District employee at time of delivery. The awarded bidder shall
provide accurate, legible, and timely documentation, such as invoices, credits, and statements as requested by the District.
The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or
within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In
the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in
dispute, as per Miss. Code Ann. 31-7-305.

Budgetary/Funding Constraints:
The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations
or penalty based upon availability of funds.
Governing Law:
This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The venue for
the resolution of any dispute shall be DeSoto County, Mississippi. The bidder expressly agrees that under no circumstances
shall the District be obligated to pay attorney fees or the cost associated with any legal action initiated by the bidder.
W-9 Form:
The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.
Insurance Requirements:
The awarded bidder will be required to present the District with a certificate of coverage documenting liability insurance
coverage of $1,000,000 and workers' compensation insurance coverage of $500,000 per occurrence and listing the District
as the certificate holder for each policy. This certificate must be presented to the District prior to approval of the awarded
bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of the bid.
DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Netbook Chargers
BID #403-CHRG-DCS27
Specifications
DeSoto County Schools will be conducting a bid for a quantity range of 10,000-16,000 netbook chargers, delivery, and
warranty. Items must meet or exceed the specifications listed below in order to be considered. Warranty and shipment
specification alterations on bids may be grounds for bid to be rejected.
Bid will expire April 30, 2027. Bid price must remain in place through this date. Delivery of initial order no later than July
31, 2026.
Shipping costs must be included in bid price.
Winning vendor must accept purchase orders.
Winning vendor must accept 45-day net pay.
Chargers being bid must be the charger noted below or an equivalent or better model that meets the specifications listed
below. If bidding an equivalent or better model than specified, specifications must be included with Unpriced Proposal
submitted 9 am, CST, June 1, 2026. Not including such specifications for equivalent or better model with Unpriced Proposal
submission may be grounds for dismissal from inclusion in the reverse auction scheduled for June 5, 2026, at 9 am, CST.
Quantity: 10,000-16,000
Netbook Charger Bid Specs
The standard for this bid is the Lenovo USB-C 65W AC Adapter (Model #: GX20P92530). Any product other than this brand and
model must meet or exceed the specifications listed below.
Specifications:
* USB-C
* 65 Watt
* UL (Underwriters Laboratories) Certified to ensure quality and safety
* Form Factor: The charger must have a cord that plugs into the outlet and into the "brick". Chargers with "bricks" that
plug directly into the wall will not be accepted. For example, Lenovo 65 W USB-C Wall Adapter (Model #s: 4X21L54608
or GX21L58554) will not be accepted due to the need for plugging up multiple chargers into the powerstrips on our
charging carts and towers.
Warranty
Chargers must include a 1-year replacement warranty. Warranty period should begin on the day that the chargers arrive in our
district.
Delivery
The initial order of the chargers must be delivered before July 31, 2026 to the DCS Technology Warehouse located at 100 East
Valley St, Hernando, MS 38632.
Payment
The winning bidder understands that payment cannot be made until the new fiscal year begins on July 1, 2026.

SIGNATURE DATE
PRINTED NAME TITLE

NETBOOK CHARGERS
BID# 403-CHRG-DCS27
Un-Priced Proposal Form
Vendor Name: _______________________________________
AGREE
Quantity: 10,000-16,000, bid expires April 30, 2027.
The initial order of the chargers must be delivered before July 31, 2026 to the DCS Technology
Warehouse located at 100 East Valley St, Hernando, MS 38632.
The winning bidder understands that payment cannot be made until the new fiscal year begins on July 1,
2026.
Chargers must include a 1-year replacement warranty. Warranty period should begin on the day that the
chargers arrive in our district.
Meets Alternate
Lenovo USB-C 65W AC Adapter (Model #: GX20P92530).
Specifications:
* USB-C
* 65 Watt
* UL (Underwriters Laboratories) Certified to ensure quality and safety
* Form Factor: The charger must have a cord that plugs into the outlet and into the "brick". Chargers with "bricks"
that plug directly into the wall will not be accepted. For example, Lenovo 65 W USB-C Wall Adapter (Model #s:
4X21L54608 or GX21L58554) will not be accepted due to the need for plugging up multiple chargers into the
powerstrips on our charging carts and towers.
SIGNATURE DATE
PRINTED NAME TITLE

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Vendor Information & Agreement Form
Netbook Chargers Unpriced Proposal
June 1, 2026, 9:00 am, CST
Bid #403-CHRG-DCS27
I/We propose to furnish and deliver the items on the Unpriced Proposal Form according to your specifications.
I/We further agree not to request permission to withdraw our bid after the bids have been opened.
This bid consists of the (A) Bid Notice, (B) Bid Instructions and Terms, (C) the Required Specifications, and (D) the Unpriced
Proposal Form.
I/We, the undersigned, do hereby understand, acknowledge, and accept the instructions under which this Unpriced
Proposal was requested by the DeSoto County School District.
__________________________________________ _______________________________________
Company Name Authorized Representative Name (Print)
___________________________________________ _______________________________________
Address Signature
___________________________________________ _______________________________________
Federal Tax I.D. Number Title
___________________________________________ _______________________________________
Telephone Date
___________________________________________ _______________________________________
Fax Email
If applicable, please acknowledge acceptance of addenda/clarification(s) issued by checking below:
Addendum 1____ Addendum 2____ Addendum 3____ Addendum 4____
Return with your Unpriced Proposal paperwork due June 1, 2026, by 9am, CST
* Completed Vendor Information & Agreement Form
* Completed Unpriced Proposal Form
* Insurance Accord Form
* Completed W-9
* Completed New Vendor Packet (Vendor Registration Form & Conflict-of Interest Disclosure Form),
only if vendor has not previously conducted business with DeSoto County Schools

July 2022
To all prospective vendors:
Thank you for offering to become a vendor to sell goods and/or services to DeSoto County Schools (DCS). A vendor is a
company or person(s) providing goods and/or services in return for payment which is agreed upon in writing prior to
receipt of the goods and/or services. If one of the schools or departments of DCS obtains goods and/or services
pursuant to a purchase order, the provider is considered a vendor. This includes vendors paid by DCS and/or any one of
the DCS's school activity funds.
The DCS Purchasing Department is responsible for collecting the required information from all prospective vendors. For
any new vendor, a school or department within DCS must request that a vendor be added to our records. A vendor
packet must be completed and signed by the vendor and returned to the school/department requesting that the vendor
become a vendor with DCS. The completed forms are forwarded to the DCS Purchasing Department for review and are
added to our database provided all specifications are met.
The type of vendor and or service provided will determine the documentation that should be completed and submitted.
It is the vendor's responsibility to make sure all required documentation listed below is provided to the school or
department requesting that you be added to the DCS vendor list. Only completed applications with all required
documents will be processed.
TYPE OF VENDOR:
* If ONLY providing products/goods, complete items #1-3
* If providing OFF-SITE agreement services, complete items #1-5
* If providing ON-SITE agreement services, complete items #1-5
* ANY vendors having contact with students MUST have a background check (item #6) completed every 2 years
(see attached document Background Check Requirements)
REQUIRED DOCUMENTS:
1. Registration Form for New Vendor
2. IRS Form W-9
3. Conflict of Interest Disclosure
4. Certificate of Insurance (COI) for General Liability (on ACORD Form) with a minimum of $1 million in coverage.
DCS must be listed as an additional insured. A sample COI has been provided.
5. Certificate of Insurance (COI) for Workers Compensation (on ACORD Form) with a minimum of $500,000 in
coverage. A sample COI has been provided.
6. All contractors, including their employees, who work with students or have access to students must have a
background check completed by Background Investigation Bureau (BIB). Maintenance and construction
providers are exempt from the background check requirements.
5 East South Street page 1 of 7 Phone (662) 429-5271
Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198

To continue to provide services with DCS beyond the initial application, all vendors must have current documentation on
file with DCS. It is the vendor's responsibility to submit any updated paperwork to DCS in a timely manner.
To do business with DCS, a vendor must obtain an approved Purchase Order from the school or department prior to
providing any goods or services regardless if student activity funds or district funds are being used to make the purchase.
The principal at each of our school locations is the only purchasing authority on each school campus that is allowed to
sign any contract, agreement, or document which binds the district. All contracts must be board-approved prior to
being signed by a purchasing agent.
* If a vendor delivers goods or services without an approved Purchase Order, the vendor will not be paid for those
goods or services.
* If a school or department requests a vendor to provide foods or services without an approved Purchase Order,
do not provide the goods or services until one has been issued.
Thank you again for offering your services to DeSoto County Schools. Should you have any questions, please contact the
DCS Purchasing Department team at DCS.purchasing@dcsms.org.
Sincerely,
DCS Purchasing Department
5 East South Street page 2 of 7 Phone (662) 429-5271
Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198