Chip Seal Surface Treatment of Wolf Road

INVITATION TO BID
RFP# CCDPW2026-03
The County Commissioners of Caroline County, on behalf of the Caroline County Department of Public Works, are
accepting proposals for the Chip Seal Surface Treatment of Wolf Road in Caroline County, Maryland. Specifications and
standards are contained elsewhere in this proposal. Work is generally described as follows:
Roadway base repair and roadway build-up, where required
Limited clearing
Application of four (4) courses of chip seal surface treatment
Stabilization of disturbed areas
Electronic copies of the RFP, drawings, plans, and bid forms may be obtained by email request to
bnorth@carolinemd.org or by accessing the County website at the following link: https://www.carolinemd.org/bids.aspx.
Printed copies of the RFP, drawings, and bid forms may be obtained from the Caroline County Department of Public
Works, located at 520 Wilmuth Street, Denton, Maryland 21629. Refer to RFP# CCDPW2026-03.
A mandatory pre-bid meeting will be held on 5/4/2026 at 9:00 am at the Caroline County Courthouse, 109 Market
Street, Denton, Maryland 21629. Bidders are required to attend. Questions regarding this RFP should be directed to:
Bryan North, Caroline County Projects Manager, at 410-479-0520 or by email at bnorth@carolinemd.org.
Bids must be received in the offices of the Caroline County Commissioners, located at 109 Market Street, Denton,
Maryland 21629, ATTENTION: Nicole Pearce, by no later than 9:00 a.m., 5/27/2026 where they will be publicly
opened and read aloud. The County Commissioners reserve the right to reject any/or all bids.
CERTIFIED MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS INVITATION TO
BID.
Robin Eaton
Director
Department of Public Works
IMPORTANT DATES:
MANDATORY Prebid meeting: 5/4/2026 @ 9:00am
Questions are due: 5/11/2026 by noon
Q&A Addendum: 5/20/2026 by end of day
Bid Deadline: 5/27/2026 @ 9:00am

WOLF ROAD
CHIP SEAL SURFACE TREATMENT
CAROLINE COUNTY, MARYLAND
TABLE OF CONTENTS
Section 00100 - Information for Bidders
Section 00300 - Proposal
Section 00500 - Contract
Section 00700 - General Conditions
Section 00800 - Special Conditions
Performance Bond
Labor and Material Payment Bond
DIVISION 1 - GENERAL REQUIREMENTS
Not Used
DIVISION 2 - SITEWORK
Section 02220 - Trench Excavation and Backfilling
Section 02221 - Roadway Subgrade Preparation
Section 02230 - Aggregate Base and Sub-Base Courses
Section 02500 - Chip Seal Surface Treatment
DIVISIONS 3 - 16
Not Used
Plans included by reference:
Lane Engineering, LLC - Wolf Road Project Bid Plans
J:\2022\0200\220222\Engineering (Red)\Specifications\2024 Wolf Road Tar&ChipSpecs\2-Table of contents.doc

INFORMATION FOR BIDDERS
CAROLINE COUNTY DEPARTMENT OF PUBLIC WORKS
Wolf Road Chip Seal Surface Treatment
RFP# CCDPW2026-03
C.1 GENERAL
The County Commissioners of Caroline County, on behalf of the Caroline County Department of
Public Works, are accepting proposals for the Chip Seal Surface Treatment of Wolf Road in
Caroline County, Maryland. Specifications and standards are contained elsewhere in this
proposal. Work is generally described as follows:
- Roadway base repair and roadway build-up, where required
- Limited clearing
- Application of four (4) courses of chip seal surface treatment
- Stabilization of disturbed areas
SAFETY
1. CONTRACTOR shall comply with all Federal/County/City laws/ordinances and Fire codes
during the execution of this project.
Electronic copies of the RFP, drawings, plans, and bid forms may be obtained by email request
to bnorth@carolinemd.org or by accessing the County website at the following link:
https://www.carolinemd.org/bids.aspx . Printed copies of the RFP and bid forms may be obtained
from the Caroline County Department of Public Works at 520 Wilmuth Street, Denton, Maryland
21629. Refer to RFP# CCDPW2026-03.
Questions about this RFP and/or bid RFIs shall be made in writing and directed to:
Primary Contact:
Bryan North
Roads Superintendent
Caroline County Department of Public Works
410-479-0520
bnorth@carolinemd.org
C.1A MAIL DELIVERY
Bidders are cautioned that bids mailed, shipped express, or hand delivered to arrive the day of
the bid opening must be in the offices of the Caroline County Commissioners, located at
109 Market Street, Denton, Maryland 21629, ATTENTION: Nicole Pearce no later than 9:00
a.m., Wednesday May 27, 2026. Bids received later than that time will be returned
unopened. Proposals must be mailed, shipped, or hand-delivered to the address provided
above.
Late deliveries will not be accepted under any circumstances.
C.2 CHANGES TO BID DOCUMENTS
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Changes to bid documents shall be made only in writing, and copies will be emailed, faxed, or
mailed to all known prospective bidders. The County assumes no responsibility for verbal
instructions or interpretations. The bid documents contain the provisions required for the contract.
Information obtained from an officer, agent, or employee of the County or any other person shall
not affect the risks or obligations assumed by the bidder or relieve him or her of fulfilling any of
the conditions of the contract.
C.3 BID INSTRUCTIONS
A pre-bid meeting will be not be held for this project. Questions regarding this RFP should be
directed to: Bryan North, Caroline County Director of Public Works at 410-479-0520 or by
email at bnorth@carolinemd.org.
Bids shall be submitted to the offices of the Caroline County Commissioners, located at 109
Market Street, Denton, Maryland 21629, ATTENTION: Nicole Pearce BIDS WILL NOT
BE RECEIVED AT ANY OTHER LOCATION. Bids must be received by no later than 9:00
a.m., Wednesday May 27, 2026.
The Statement below shall be prominently displayed on the outside of the sealed bid document.
This is a sealed bid proposal for Wolf Road Chip Seal Surface Treatment
CCDPW2026-03
C.4 BID OPENING
All bids will be opened and publicly read by designated County staff at 9:00 a.m., Wednesday
May 27, 2026, at the offices of the Caroline County Commissioners, 109 Market Street, Denton,
Maryland 21629. Bidders and other interested parties are invited to attend.
C.5 BID COMPONENTS
Prospective bidders are given the opportunity to submit bids for the total bid products as outlined
in the Proposal.
C.6 OMISSION OF SPECIFICATIONS
The omission of a bidder of any specifications, or details of any specifications which would
normally apply to the products of service herein stated, shall not relieve the bidder from fulfilling
those required specifications to provide an end product best suited to the intended purpose. The
best commercial practices are to prevail, and only materials of first quality, correct type, size, and
design are to be used.
Workmanship shall be of first quality. All parts and materials, whether specified herein or not,
shall be rated to meet or exceed the maximum rating required by the product or service and its
maximum intended purpose.
C.7 BID FORMS Refer to Proposal
All Bids must be made on the required bid forms. Only one (1) original and one (1) copy of the bid
form is required. A conditional or qualified bid will not be acceptable. The base price on the bid
form shall be the total cost of the item being bid in accordance with the specifications in the
contract documents. Alternates shall only be used to reflect increases or decreases in the base
bid price. Only those alternates, that are specifically requested by the County, will be considered.
C.8 BID BOND
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All bids shall be accompanied by a Bid Security in the form of a certified check or bid bond payable
to the County Commissioners of Caroline County, for the penal sum of not less than five (5)
percent of the amount representing the bid noted on the standard bidding form. Bid Security will
be returned to all bidders upon completion of the Contract Award process, with the exception of
the successful bidder. Non-Performance or failure to sign the contract within ten (10) working
days after award, or withdrawal of a bid after opening but prior to award, shall result in forfeiture
of the Bid Security.
Any Bid Security and related forms and instruments required must be executed and
attached to the bid submittal.
C.9 LEFT INTENTIONALLY BLANK
C.10 WAIVER OF TECHNICALITIES
The County reserves the right to waive formalities or technicalities in bids as the interest of the
County may require in accordance with the terms of the County's Purchasing Ordinance, Chapter
51, Code of Public Laws of Caroline County, Maryland.
C.11 CONTRACT AWARD
It is the intent of the County to award a contract to the lowest qualified responsible and responsive
bidder within 60 calendar days following bid opening; however, the County requires bidders, by
signing the "Standard Bid Acceptance" form to guarantee their bid for a period of 60 days following
the bid opening date. The County reserves the right to reject any and/or all bids.
C.12 TAX EXEMPTION
Contractors will not be exempt from paying Federal, State, and Local Excise Taxes. The County
will not provide its sales tax exemption number for the materials on the project.
C.13 BASIS OF AWARD
The award of this contract is not based on price alone. Award will be based on the bidder
submitting any/all information requested, clarity of bid, and the County's determination of the most
favorable bid including but not limited to.
A. Compliance with specifications.
B. Compliance with terms of the bid package.
C. The County's assessment of the Contractor's ability to perform or deliver on time.
D. Preference is given to local vendors pursuant to the Caroline County Purchasing
Ordinance.
C.14 MODIFICATIONS OR WITHDRAWAL OF BIDS
A. Pre-Opening Modifications or Withdrawal of Bids
Bids may be modified or withdrawn by written notice received by the Project Manager
before the time and date set for bid opening.
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B. Disposition of Bid Bond If a bid is withdrawn in accordance with the above, the Bid
Bond, if any, shall be returned to the Bidder.
C. Late Bids, Late Withdrawals, and Late Modifications
Policy - Any request for Withdrawal or Modification received after the time and date set
for receipt and opening of bids is late and will be disregarded.
Treatment - A late bid may not be considered under any circumstances and will be
returned to the bidder at the bidder's last known address. Late modifications and late
withdrawals will not be considered by the County.
C.15 CONTRACTOR'S ABILITY
The County may undertake such investigations or inquiries as it deems necessary to
determine the ability of the bidder to perform the work, and the bidder shall furnish the
County with all requested information and data for this purpose.
C.16 PAYMENT TERMS
Payment will be made only for properly approved purchase orders supported by
adequate information and details enabling the County to make a determination that the
appropriate level of performance has been reached, including invoices for materials
actually delivered and services actually performed. Otherwise, payment will not be
made. Invoices must include the periods covered and a detailed listing of all items
included in the invoice, which shall be subject to the review of the County.
C.17 PERFORMANCE BOND
The selected bidders shall furnish a Performance Bond in the amount of one hundred
percent (100%) of the bid price. The successful bidder shall be required to furnish the
bond at the time of execution of the contract. The bidder to whom the contract is awarded
will be required to execute the contract and obtain the requisite bonds within ten (10)
calendar days from the date when the Notice to Award is delivered by the County to the
bidder. The Contractor must correct any and all defects in material and/or workmanship
that may appear during the guarantee period, or any defects that occur within one (1) year
from the date of acceptance, by repairing (or replacing with new items or new materials, if
necessary) any such defect at no cost to the County and to the County's satisfaction.
There are no notices or conditions precedent to prevent any potential claim and the Surety
will not be entitled to investigate the claim and/or provide completion contractors in the
event of default or breach. In the event that a suit must be brought against the bond, the
venue shall be in a Court of competent jurisdiction in Caroline County, Maryland.
C.18 SUBSTITUTIONS
The material, products, and equipment described in the bidding documents established a
standard of the required function, dimension, appearance, and equality to be met by any
proposed substitution. No substitutions will be considered prior to receipt of the bids
unless a written request for approval has been received at least ten (10) days prior to the
receipt of bids. Each such request shall include the name of the material or equipment for
which it is to be substituted and a complete description of the proposed substitute including
drawings, cuts, performance, test data, and any other information necessary for
evaluation.
C.19 ADDENDA
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Addenda, if any, will be emailed, mailed, or delivered to all who are known to have received
a complete set of bidding documents. Copies of the Addenda will be made available for
inspection wherever bidding documents are on file for that purpose. Bid questions will
be received until 12:00 p.m. on Monday, May 11, 2026 Bid questions will not be
accepted after this date. Addenda will be issued on or before Wednesday, May 20,
2026, except an Addendum withdrawing the request for bids or one which includes
postponement of the date for receipt.
Addenda, if any, will need to be initialed and included in the completed bid packet.
C.20 ALTERNATES - NOT USED
An alternate is a dollar amount to be added to or subtracted from the base bid price. The
County may request alternate prices to compare various options that may be in their best
interest. The County shall have the right to accept alternates in any order or combination,
and to determine the low bidder on the basis of the base bid and alternates accepted.
C.21 CONTRACT DOCUMENTS
The Contract Documents shall include this RFP, Information to Bidders, Bid Forms, the
County General Terms and Conditions, the contract, and any other documents that are
clearly intended to be a part of this product or service.
C.22 CAROLINE COUNTY PURCHASING CODE
Effective April 05, 2014, all County purchases are subject to and to be accomplished in
accordance with Chapter 51 of the CPLL. A copy of the new Chapter 51 may be
obtained from the Executive Assistant to the County Commissioners, 410-479-0660. The
Caroline County Purchasing System is to ensure that the taxpayers of Caroline County
receive a full return on the investment of tax dollars; that the Caroline County
government operates openly, efficiently, and effectively in public purchasing; those
vendors and potential vendors are treated fairly; and that local businesses are given the
opportunity to provide goods and services that are both cost-effective and in the
County's interest. The County's Purchasing Manual may be viewed here:
https://www.carolinemd.org/DocumentCenter/View/2949/Caroline-County-Purchasing-
Manual---Adopted-09-05-17?bidId=
C.23 BUDGET FUNDING - NON-APPROPRIATIONS CLAUSE
A contract made as a result of this bid will be subject to the appropriation of funding by the
County. Because the County is a local government entity, it may enter into a multi-year
contract (contracts which require expenditures beyond the current fiscal year) without
doing so as an issuance of debt with accompanying legislation, by including a non-
appropriations clause in a contract. Therefore, notwithstanding any provisions in this
document or subsequent contract to the contrary, should the County Commissioners of
Caroline County determine not to appropriate funds for the fulfillment of the contract in a
fiscal year or portion thereof, the County shall be permitted to terminate its obligation
pursuant to the contract upon thirty days written notice to the Contractor.
C.24 PURCHASE ORDER
Payment will be made only for properly approved purchase orders signed by authorized
personnel supported by adequate information and details enabling the County to decide
that the appropriate level of performance has been reached, including invoices for
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materials delivered and services performed. Invoices must include the period covered and
a detailed listing of the items included in the invoice, which shall be subject to the review
of the County. Invoices shall be submitted in accordance with the schedule outlined in the
signed Contract.
C.26 TRADE AND BRAND NAMES
The use of or references to any trade or brand names in this bid package shall be solely
for the purpose of establishing a standard and shall in no way infer that other trade and
brand names will not be acceptable.
C.27 NON-DISCRIMINATION
The County is an equal opportunity employer. The County complies with Title VI of the
Civil Rights Act of 1964, which provides that no person shall be denied on the grounds of
race, color, or national origin, be excluded from, be denied the benefits of, or discriminated
against under any program or activity receiving Federal financial assistance. Each bidder
shall verify through execution of the bid form that it does not discriminate on the
basis of race, color, creed, religion, gender, age, lawful sexual orientation, marital
status, national origin, or on any other basis generally prohibited by any federal,
State, or local law, rule, or regulation.
C.30 RESERVATION
The County reserves the right to increase or decrease quantities and/or projects at it's
discretion. Price adjustments for changed quantities shall be based upon the difference
multiplied by the associated unit price in the executed bid forms.
C.32 PRODUCT LITERATURE
Bidders shall include with their bid submittal literature detailing the make, model, and
specifications of the product on which they are bidding, if applicable.
C.33 EXCEPTION TO BID SPECIFICATIONS
Any bidder taking an exception to stated specifications or requirements must make such
exceptions clear and in writing, and shall attach such exceptions to, or include them in,
the sealed bid proposal. This section is not to be construed to mean that the county is
obligated to accept any such exception. THE COUNTY IS NOT OBLIGATED TO
ACCEPT ANY BID NOT IN CONFORMANCE WITH BID SPECIFICATIONS AND MAY
REJECT SUCH BIDS WITHOUT COMMENT OR REVIEW. BIDDERS TAKING SUCH
EXCEPTIONS DO SO AT THEIR OWN RISK.
C.34 TIME OF DELIVERY
The Contractor, after receipt of written notice of the award of the contract and receipt of
the purchase order, shall diligently prosecute the same so that it will be fully
completed within 90 calendar days.
C.35 DEFAULT IN CONTRACTING
Should the bidder to whom the contract is awarded fail or be unable to execute the contract
for any reason within seven (7) calendar days after notification of award, then an amount
equal to the difference between the accepted bid price and that of the next highest
bidder shall be forfeited to the County as liquidated damages. . If only one bid is
received, the liquidated damages shall be in an amount equal to 5% of the bidder's bid
amount. The purpose of the liquidated damages provided for herein is to provide the
County with a reasonable measure of compensation for damages anticipated by the
breach and not as a penalty.

C.37 CAROLINE COUNTY ETHICS ORDINANCE
By submitting a bid in response hereto, the bidder acknowledges that it is familiar with the
County's Code of Ethics, CPLL, Chapter 33, and certifies that it has no knowledge of any
violation of that Chapter, that it has no knowledge of any conflict of interest which may
exist or arise under Chapter 33 if the bidder is awarded a contract, and that it has not given
any gift (as that term is defined in Chapter 33) to anyone who has or may participate in
the awarding of this contract or the management or supervision thereof.
C.38 CAROLINE COUNTY GOVERNMENT SUBSTANCE ABUSE POLICY
On August 15, 1995, the County adopted the "Caroline County Government Substance
Abuse Policy" designated Resolution #95-015 and recorded in the Clerk's Office for
Caroline County in Liber 2, Pages 961, 962, 963. This policy MUST be strictly adhered to.
Prospective bidders are cautioned to make themselves familiar with the policy.
C.39 INSURANCE
Prior to the execution of this contract, the successful bidder shall submit a "Certificate of
Insurance" indicating it carries the specified insurance in the amount specified in this RFP.
Coverage shall be maintained throughout the term of the contract.
Required Coverage:
A. General Liability - Minimum $2,000,000
a. This can be a combination of General Liability & Umbrella
B. Workers' Compensation Insurance as required by law.
C. All required coverages shall include and specifically name the County as an additional
insured and loss payee with respect to all operations under the contract.
D. The successful bidder will furnish the County with any up-to-date certificates of
insurance stating the requirements listed above at contract implementation.
C.40 IMMIGRATION LAW COMPLIANCE
By submitting and signing a proposal, each bidder hereby certifies that it does not, and if
awarded the contract, will not during the performance of the contract, employ illegal
workers or otherwise violate any provisions of any applicable federal, State, or local law
concerning the employment of illegal aliens, the certification of the nationality of workers,
or otherwise.
C.41 BID NOTICE DISCLAIMER
The mailing of bid solicitations (notices) to incumbent and/or potential vendors of goods
and services is a courtesy extended by the County, as well as a method for generating
interest among vendors. Vendors should rely on the public notices published in eMaryland
marketplace and the newspapers of general circulation in Caroline County.
C.42 FEDERAL TAX IDENTIFICATION CERTIFICATE (W-9)
All first-time successful bidders doing business with Caroline County must complete the
"Federal Taxpayer Identification Certification W-9" and the Workers' Compensation
Commission Sole Proprietor's Status.
C.43 GENERAL TERMS AND CONDITIONS
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