2026 Chip Seal Program

COLE COUNTY DEPARTMENT OF PUBLIC WORKS
2026 CHIP SEAL PROGRAM
Project No. 2026-502-1
BID DATE: April 24, 2026
BIDDING DOCUMENTS

ADVERTISEMENT FOR BIDS
NOTICE TO BIDDERS
SEALED PROPOSALS for the Cole County Chip Seal Program, consisting of:
2026 CHIP SEAL PROGRAM
Project No. 2026-502-1
WILL be received and opened publicly at the office of Cole County Commission,
Courthouse Annex, Room 200, 311 East High Street, Jefferson City, Missouri 65101 at
9:00 A.M. on Friday, April 24, 2026
Any and all bids received after the time specified above will be returned unopened.
The proposed work includes placing a chip seal surface on existing chip seal and asphalt
roads throughout the County.
Plans and specifications may be viewed and downloaded online in the bids section at
www.colecounty.org. A hard copy of the plans and specifications will not be provided. All
contractors wishing to bid on this project shall submit the plan holder contact information
form found in the specifications to ccpwprojects@colecounty.org prior to the bid opening.
The Owner reserves the right to reject any and all bids and to waive informalities therein,
to determine the lowest and best bid and to approve the bond. E.O.E.
News Tribune: 03/29/26; 04/05/26 and 04/12/26
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NOTICE TO BIDDERS
Sealed proposals will be received at the office of the Cole County Commission,
Courthouse Annex, Room 200, 311 East High Street, Jefferson City, Missouri 65101,
until 9:00 A.M., Friday, April 24, 2026. The bids will be opened and read aloud at the
Cole County Commission, Courthouse Annex, Room 200, 311 East High Street at 9:00
A.M. on that same day.
The proposed work includes placing a chip seal surface on existing chip seal and asphalt
roads throughout the County for:
2026 CHIP SEAL PROGRAM
Project No. 2026-502-1
All equipment, material, and workmanship must be in accordance with the plans,
specifications, and contract documents on file with the Director of Cole County Public
Works, 5055 Monticello Road, Jefferson City, Missouri 65109.
Plans and specifications may be viewed and downloaded online in the bids section at
www.colecounty.org. A hard copy of the plans and specifications will not be provided. All
contractors wishing to bid on this project shall submit the plan holder contact information
form found in the specifications to ccpwprojects@colecounty.org prior to the bid opening.
All wages paid for work under this contract shall comply with requirements of the
prevailing wage law of the State of Missouri, Section 290.210 through 290.340, RSMo.
1986.
A certified check on a solvent bank or a bid bond by a satisfactory surety in an amount to
five percent (5%) of the total amount of the bid must accompany each proposal.
A one-year Performance and Guarantee Bond is required.
The County reserves the right to reject any or all bids and to waive informalities therein
to determine which is the lowest and best bid and to approve the bond.
COUNTY OF COLE
Mattheuw Prenger, P.E.
County Engineer
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INSTRUCTIONS TO BIDDERS
2-1 Scope of Work
The proposed work includes placing a chip seal surface on existing chip seal and asphalt
roads throughout the County.
2-2 Inspection of Plans, Specifications, and Site of Work
The bidder is required to examine carefully the site of the proposed work, the proposal,
plans, specifications, supplemental specifications, special provisions, and contract forms
before submitting a proposal.
2-3 Interpretation of Contract Documents
If the bidder has any questions which arise concerning the true meaning or intent of the
Plans, Specifications, or any part thereof, which affect the cost, quality, quantity, or
character of the project, he shall request in writing that an interpretation be made and an
addendum be issued by the Engineer, which shall then be delivered to all bidders to whom
Plans and Specifications have been issued. Failure to have requested an addendum
covering any questions affecting the interpretations of the Plans and Specifications shall
not relieve the Contractor from delivering the completed project in accordance with the
intent of the Plans and Specifications to provide a workable project.
2-4 Qualifications of Bidders
The County of COLE may make such investigations as deemed necessary to determine
the ability of the bidder to perform the work and the bidder shall furnish to the County of
COLE all such information and data for this purpose as the County of COLE may request.
The County of COLE reserves the right to reject any bid if the evidence submitted by the
bidder or investigation of such bidder fails to satisfy the County of COLE that such bidder
is properly qualified to carry out the obligations of the Contract and to complete the work
contemplated therein.
2-5 Equivalent Material
Wherever definite reference is made in these Specifications to the use of any particular
material or equipment, it is to be understood that any equivalent material or equipment
may be used which will perform adequately the duties imposed by the general design,
subject to the approval of the Engineer.
2-6 Bid Security
Each bid must be accompanied by a certified check or bid bond made payable to the
County of COLE for five percent (5%) of the amount of the bid. Bid securities will be
returned after award of contract except to the successful bidder.
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Should the successful bidder or bidders fail or refuse to execute the bond and the contract
required within ten (10) days after he has received Notice of Acceptance of his bid, he
shall forfeit to the County of COLE as liquidated damages for such failure or refusal, the
security deposited with his bid.
2-7 Preparation of Bids
Bid must be made upon prescribed forms attached at the back of these Specifications.
Only sealed bids will be considered, all bids otherwise submitted will be rejected as
irregular.
Do NOT include federal excise tax or sales and use taxes in the bid prices. This project
will be a SALES TAX EXEMPT project. A copy of the federal tax exemption certificate
will be furnished if required.
All blank spaces in the bid must be filled in and no change shall be made in the
phraseology of the bid or addition to the items mentioned therein. Any conditions,
limitation, or provisions attached to bids will render them informal and may be considered
cause for their rejection.
2-8 Prices
The price submitted for each item of the work shall include all cost of whatever nature
involved in its construction, complete in place, as described in the Specifications.
2-9 Addenda
Addenda may be issued on this project at any time up to 24 hours prior to the bid date
and time. Occasionally, an addendum may contain information that could affect a
contractor's bid. It shall be the responsibility of the contractor to verify if any addenda
have been issued prior to submitting their bid. The County assumes no liability if a
contractor fails to incorporate addenda into their bid.
2-10 Approximate Quantities
In cases where any part or all of the bidding is to be received on a unit price basis, the
quantities stated in the bid will not be used in establishing final payment due the
successful Contractor. The quantities stated on which unit prices are so invited are
approximate only and each bidder shall make his own estimate from the plans of the
quantities required on each item and calculate his unit price bid for each item accordingly.
Bids will be compared on the basis of the number of units stated in the bid and awarded
accordingly. Such estimated quantities, while made from the best information available,
are approximate only. In addition, the estimated quantities are contingent on current
budget projections and the County reserves the right to underrun or overrun as
necessary.
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