CHFA 292-RFP For Single Family Foreclosed Property Repair, Maintenance and Preservation Services Download PDF

Response deadline has been extended to 12:00 p.m. on Thursday, April 9, 2026
Dear Interested Party: Date: February 27, 2026
REQUEST FOR PROPOSALS FOR SINGLE FAMILY
FORECLOSED PROPERTY REPAIR, MAINTENANCE AND
PRESERVATION SERVICES
The Connecticut Housing Finance Authority ("CHFA") requests proposals for single-family
foreclosed property repair, maintenance, and preservation services from qualified real estate
maintenance firms with offices in the State of Connecticut. CHFA will not reimburse for any
expenses incurred in connection with this Request for Proposals ("RFP") including, but not
limited to, the cost of preparing the initial response and any additional information requested or
travel expenses relating to any oral presentation. Please be advised that responses will be
considered property of CHFA, are matters of public record, and may be disclosed by CHFA after
the awarding of a contract.
OVERVIEW
CHFA, a body politic and corporate constituting a public instrumentality and political
subdivision of the State of Connecticut, was created in 1969 and operates pursuant to Chapter
134 of the Connecticut General Statutes, as amended. CHFA's purpose is to help alleviate the
shortage of affordable housing for low and moderate-income families and persons in Connecticut
by providing single-family mortgages, financing for rental housing, and mortgages for the
purchase, development and construction of housing.
For additional information about CHFA, please reference CHFA's website at www.chfa.org.
SCOPE OF SERVICES
CHFA is seeking firms to provide single-family foreclosed property maintenance and
preservation services, including, but not limited to, securing property, winterization, yard
maintenance, debris removal and disposal, electrical, plumbing, carpentry, and such other related
services for CHFA's real estate owned ("REO") portfolio. All services will be performed after
receiving pre-approval in writing from CHFA. The contract period will be for up to three years.
All responses must be submitted on the attached form provided by CHFA, referred to as Exhibit
A.
Real estate brokerage services are not part of this RFP. CHFA will engage licensed real estate
brokers directly. Qualified real estate brokers will be solicited through a separate request for

qualifications. However, selected firms may be requested to provide the listing broker with
property access so that the broker can install a key lockbox on the REO.
EVALUATION CRITERIA
Firms will be evaluated on the basis of their written responses to this RFP, additional written
information as requested by CHFA and oral interviews, if any, including, but not limited to, the
following criteria:
* Qualifications of personnel
* Organization and approach
* Fees
* Commitment to Affirmative Action
* Connecticut presence
* Absence of conflicts or potential conflicts
* Location/geographic area
CHFA may select multiple firms for the services described herein. No selected firm is
guaranteed or ensured any number of contracts or proportion of business.
REQUESTED INFORMATION
All firms must address the following issues and questions:
1. Provide a brief description of your firm, its history, and main areas of business. Indicate
the total number of staff and the team available to CHFA.
2. Provide a summary of the key strengths and qualifications of your firm to serve as a
foreclosed property repair, maintenance, and preservation service provider to CHFA.
(Your response to this question should not exceed one page).
3. Describe your presence in Connecticut, if any, including corporate existence in
Connecticut, whether formed in Connecticut or authorized to do business in the state.
This may include, but not be limited to, information on the number of offices your firm
maintains in Connecticut, the location of such offices, the number of Connecticut
residents employed in those offices, and payroll and corporate taxes paid in Connecticut.
If your firm currently is not registered with the Connecticut Secretary of State, please
indicate whether your firm will register if your firm is awarded this contract.
4. Include any participation by your firm in any civic or other non-profit activities,
including any charitable contributions that your firm made in Connecticut.
5. Provide a brief summary of the professional background of any individuals who would be
assigned to work with CHFA. Please indicate their probable areas of responsibility and
the percentage of their time which would be available to service CHFA's account.
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6. Provide the rate at which services listed on the attached form (Exhibit A) would be
billed.
7. Provide, in tabular form, information on the employee composition of your firm
indicating the total number of employees and the total number and percentages of
minorities and women employed and their titles.
8. Submit specific information regarding your firm's commitment to Affirmative Action.
Please include, at a minimum, policies and practices, that demonstrate your firm's
commitment to underrepresented groups (e.g., in terms of ethnicity, gender, sexual
orientation, disability, etc.). Please include your firm's most recent EEO-1 report if
required to file.
9. Describe any and all material lawsuits, legal or administrative proceedings or
governmental investigations, criminal actions or law enforcement activities (including
those by federal, state or local authorities, or self-regulatory organizations) or non-routine
inquiries or investigations relating to you, your firm, or any of your affiliates, including
any proceedings to which you, your firm, your affiliates or any of their respective
officers, directors or employees are a named party or of which any of such has been the
focus, that have occurred in the last three (3) years or that are currently threatened,
including whether you, your firm, or any of your affiliates, or their respective officers,
directors or employees have been censured by any regulatory body. Describe any such
circumstances and advise whether these investigations or proceedings will affect you or
your firm's ability to complete the proposed transaction and perform the services in this
RFP.
10. Describe whether you foresee any potential conflicts of interest arising from providing
property preservation services to CHFA. If so, describe how your firm would address
potential conflicts of interest.
11. Has your firm ever been removed from an account prior to the expiration of its contract
(i.e., been fired)? If so, please explain. If you wish, list the name of a third party with
whom the Authority could discuss this termination.
12. Describe your firm's knowledge of and past experience with CHFA.
13. Please provide as references a minimum of three clients for whom your firm has provided
similar and substantial services. Please include the name of the person to contact, his or
her phone number and email address. Please include as references any State of
Connecticut agencies or departments that have engaged your firm to perform services.
14. Selected persons or firms must comply with CHFA and State Ethics requirements, laws
and regulations. Persons or firms seeking to do business with CHFA are required to
comply with the ethics statement, attached hereto on Exhibit D, and the applicable
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provisions of the Code of Ethics and Code of Ethics for Lobbyists incorporated therein by
reference.
15. An authorized signatory of any firm submitting proposals is required to execute and
submit with the proposal and with any contract awarded in accordance herewith all
applicable representations and certifications set forth on Exhibit B, attached hereto and
made a part hereof, regarding:
* Gift and Campaign Contributions; Connecticut General Statutes 4-252
* Entities Making Investments in Iran; Connecticut General Statutes 4-252a
* Nondiscrimination; Connecticut General Statutes 4a-60 & Connecticut General
Statutes 4a-60a
* Consulting Agreements; Connecticut General Statutes 4a-81
* Campaign Financing Contributions; Connecticut General Statutes 9-612
All of the above are attached and incorporated herein on Exhibit D.
16. What is the most important question that we haven't asked you? Why should CHFA hire
your firm instead of another firm?
FREEDOM OF INFORMATION ACT
Please be advised that all information submitted in a proposal or in response to a request
for additional information is subject to disclosure under the Connecticut Freedom of Information
Act, as amended and judicially interpreted. If a firm believes that its response contains financial,
trade secrets or other data that it claims should not be public ("Confidential Information"), the
firm must identify specifically the pages and portions of its proposal or additional information
that contain the claimed Confidential Information by visibly marking all such pages and portions.
An entire response marked Confidential Information will not be accepted. If CHFA receives a
request for an applicant's Confidential Information, it will use its best efforts to notify the firm of
such request and provide the applicant with a copy of any written disclosure request, provided,
CHFA will not be liable to the firm or any other party for any failure to act as described herein.
The firm may provide written consent to the disclosure or may object to the disclosure by
notifying CHFA in writing, identifying in the notice the basis for its objection, including the
appropriate statutory exemption(s) from disclosure. The firm shall be responsible for defending
any complaint brought in connection with the nondisclosure, including, but not limited to,
appearing before the Freedom of Information Commission, providing witnesses and documents
as appropriate, and for payment of CHFA's costs and expenses, including attorney fees.
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SUBMISSION OF RESPONSES
The following requirements must be observed in the preparation and submission of a proposal:
1. All inquiries should be directed to Shelly Mondo at RFP.RFQ@chfa.org no later than
March 13, 2026. Firms submitting a proposal should not contact members of the
CHFA's Board of Directors or CHFA staff, which may be grounds for elimination from
consideration.
2. The entire proposal must not exceed 20 single-sided pages, exclusive of cover letter and
exhibits.
3. Submissions must be sent electronically (not to exceed 25 MB) to RFP.RFQ@chfa.org
no later than 12:00 p.m. on Thursday, April 9, 2026. Faxed responses will not be
considered.
4. Responses must include a cover letter signed by an individual authorized to enter into an
agreement with CHFA on behalf of the firm which shall specify that the firm is
responding to the RFP for SF Foreclosed Property Preservation. Please also remember to
include completed Exhibit A (Proposal for REO Property Repair, Maintenance and
Preservation Services), Exhibit B (Representations and Certifications), and Exhibit
C (OPM Form 1 and SEEC Form 10).
5. Selected firms must comply with all state and federal laws applicable to CHFA including,
but not limited to, ethics requirements, laws, procedures, and regulations and must
execute CHFA statutory provisions, certifications and affidavits attached hereto.
CHFA reserves the right to:
a. Reject any and all proposals received in response to this request;
b. Modify the proposed Scope of Services at its discretion;
c. Negotiate the fees contained in any proposal;
d. Waive or modify any irregularities in proposals received;
e. Award contracts in any manner necessary to serve the best interest of CHFA and
the State of Connecticut, without obligation to accept a proposal based upon the
lowest fee schedule; and
f. Request additional information as determined necessary or request some or all
firms responding to make oral presentations.
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Each approved firm will execute a contract satisfactory to CHFA and will agree that it
will comply with the provisions of Connecticut General Statutes applicable to contracts with
CHFA including, but not limited to, nondiscrimination and affirmative action provisions.
Selected firms will also be required to provide evidence of the firm's general liability, auto,
workers' compensation, umbrella and professional liability insurance in the amounts listed on
Exhibit D. Failure to comply with the requirements of this RFP may result in CHFA's rejection
of a proposal.
Thank you for your interest in the Connecticut Housing Finance Authority.
The Connecticut Housing Finance Authority is
an Affirmative Action/Equal Opportunity Employer.
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Exhibit A
Proposal for REO Property Repair, Maintenance and Preservation Services
This Proposal must be made in accordance with all of the requirements of the Request for Proposals for Single
Family Foreclosed Property Repair, Maintenance, and Preservation Services
Company Name:
Contact Name:
Title:
Phone:
Email:
Required
Service Type Amount Per
Timeframe
Property Inspection
Full Inspection Report (interior & exterior -
48-72 hours report
provide sample)
Photographs 24-48 hours photograph
Drive-By Inspection 24-48 hours report
Property Disposition Report - contractor's
analysis of property condition; recommendation and cost
estimates of repairs and/or improvements to market property
for sale; or, sale "as-is" recommendation.
1 week report
Securing Property by Changing Locks
Entry/Deadbolt (master keyed) 12-24 hours entrance
Padlock (master keyed) 12-24 hours entrance
Slide-Bolt 12-24 hours entrance
Chain 12-24 hours entrance
Security Property by Boarding Up
Small Window (less than 5 sq. ft. of glass) 12-24 hours opening
Large Window 12-24 hours opening
Sliding Glass Door 12-24 hours opening
Front/Back Door 12-24 hours opening
Double Door 12-24 hours opening
Garage Door 12-24 hours opening
Double Garage Door 12-24 hours opening
Property Access Management
Meet Utility Companies for Shut Off/On 24-48 hours hour
Check/Set Heat Setting 24-48 hours hour
Meet Insurance Claim Adjuster 48-72 hours hour
Meet Police, Fire,Town or City Official 01-24 hours hour
Meet with property broker to install lockbox key 48-72 hours hour
Winterization - Drain & Blow Dry Systems
Winterize Dry Heat 12-24 hours hour
Winterize Wet Heat 12-24 hours hour
Winterize Radiant Heat 12-24 hours hour
De-Winterize Dry Heat 12-24 hours hour
De-Winterize Wet Heat 12-24 hours hour
De-Winterize Radiant Heat 12-24 hours hour
Debris Removal/Disposal
Interior Debris 48-72 hours cubic yard
Exterior Debris 48-72 hours cubic yard
Flooring Removal 48-72 hours cubic yard
Appliance Removal 48-72 hours appliance
Vehicle Removal 48-72 hours vehicle
Proposal for REO Property Repair, Maintenance and Preservation Services
Company Name:
Service Type Required Amount Per
Timeframe
Yard Maintenance
Lawn Mowing lot size up to 10,000 sf (Initial Cut) 48-72 hours cut

Lawn Mowing lot size 10,000+ sf (Initial Cut) 48-72 hours cut
Lawn Mowing lot size up to 10,000 sf (Re-Cut) 48-72 hours cut
Lawn Mowing lot size 10,000+ sf (Re- Cut) 48-72 hours cut
Trim Shrubs 48-72 hours trim
Trim Trees 48-72 hours trim
Tree Removal (under 30 feet) 48-72 hours tree
Tree Removal (over 30 feet) 48-72 hours tree
Snow Removal
Entry walks 12 hours storm
Driveway 12 hours storm
Sidewalk 12 hours storm
Sanding 12 hours storm
Mechanical Systems (must be licensed)
Plumbing Repair & Installation 12-24 hours hour
Heating Repair & Installation 12-24 hours hour
Cooling Repair & Installation 12-24 hours hour
Electrical Repair & Installation 12-24 hours hour
General Carpentry
Roofing 12-24 hours hour
Deck Repair 12-24 hours hour
Door Repair 12-24 hours hour
Glass Repair 12-24 hours hour
Install Sheetrock 48-72 hours sheet
Install Interior Door 48-72 hours opening
Install Exterior Door 12-24 hours opening
Install Window 12-24 hours opening
Install Tile 48-72 hours hour
Install Vinyl 48-72 hours hour
Install Carpet 48-72 hours hour
Pest Extermination
Cockroaches, Fleas, Spiders 24-48 hours treatment
Termites 24-48 hours treatment
Rodent Control 24-48 hours treatment
Miscellaneous
Inspect for Ice Damming 12-24 hours hour
Interior Cleaning 48-72 hours hour
Interior Painting 48-72 hours hour
Install Appliances 48-72 hours hour
Deodorize Interior 48-72 hours hour
Meet Borrower to Remove Personal Property 12-24 hours hour
Hazardous Waste
Containment/Removal 24-48 hours see next page
Proposal for REO Property Repair, Maintenance and Preservation Services
Company Name:
Give brief description of experience handling hazardous waste including removal/containment procedures and
method of billing
After Hours Contact Name:
After Hours Contact Phone Number:
Please provide details regarding the after hours service procedures and response times.

Signature:
Date:

Exhibit B
Representations and Certifications
Request for Proposals: Single Family Foreclosed Property Preservation
Proposer: _______________________________________
Submission Date: _________________, 2026
Ethics. Proposer hereby acknowledges receipt of the CHFA Ethics Statement and hereby
represents, warrant and certifies to CHFA that throughout the term of any contract or agreement
awarded in connection with the Request for Qualifications, the Proposer will comply with the
applicable requirements of Chapter 10 of the Connecticut General Statutes, as amended.
Gift and Campaign Contributions; Connecticut General Statutes 4-252. Notice: CHFA
shall not award or enter into any contract or agreement with Proposer if Proposer fails to
make and comply with the representation requirements set forth in Connecticut General
Statutes 4-252. Proposer hereby represents, warrants and certifies to CHFA that:
(1) no gifts were made by: (A) Proposer, (B) any principals and key
personnel of Proposer, who participate substantially in preparing bids, proposals,
qualifications, or negotiating state contracts, or (C) any agent of Proposer or principals
and key personnel, who participate substantially in preparing bids, proposals,
qualifications or negotiating state contracts to (i) any public official or employee of
CHFA soliciting bids, proposals or qualifications for a contract, who participates
substantially in preparation of bid solicitations or requests for proposals or qualifications for
a contract or the negotiation or award of a contract, or (ii) any public official or state
employee of any other state agency who has supervisory or appointing authority over
CHFA;
(2) no such principals and key personnel of Proposer or agent of Proposer or
principals and key personnel, knows of any action by Proposer to circumvent such
prohibition on gifts by providing for any other principals and key personnel, official,
employee or agent of Proposer to provide a gift to any such public official or state
employee; and
(3) Proposer is submitting bids, proposals or qualifications without fraud or
collusion with any person.