2026 CHEVY TRAX - Quantity: 2

WYOMING COUNTY
Department of Social Services
Advertisement to PURCHASE:
2026 CHEVY TRAX
Preferred Color: Any
Quantity:2
Bids Due: Friday May 15, 2026 AT 1:00PM
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NOTICE TO BIDDERS:
Wyoming County Department of Social Services is seeking sealed bids for
the purchase of Two (2) New 2026 Chevy Trax preferred color: Any
Minimum specs:
2026 Chevy Trax
Preferred color: Any
Front Wheel Drive
Automatic Transmission
ECOTEC 1.2L Turbo Engine
Android Auto/Apple Carplay
Back up camera
Parking sensors
Bluetooth
Wheels, 17"
Cruise control
Power steering
Power windows
Navigation System
Lane Departure/Keep Assist
Information can be obtained by contacting Ben Dennis, Commissioner of Social Services, Via
Email : Benjamin.Dennis@dfa.state.ny.us or calling 585-786-8901
Bids can be Mailed (certified) or hand delivered to the office at 466 N. Main St, Warsaw, NY
14569 prior to: 1:00pm May 15, 2026.
Note: Emailed bids will not be accepted.
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BID DETAILS:
Sealed bids are to be marked "TRAX"
Bids must include Price Per Vehicle as well as delivery costs.
Bid price submitted should be net. No additional costs will be allowed for delivery or preparation
of equipment as specified.
All Bids will be opened at 1:00 pm, Friday, May 15, 2026 in the office of the Department of
Social Services at the above-mentioned address.
All bids must include a non-collusion bidding certification and be received in a sealed envelope
Wyoming County reserves the right to reject any and all bids
This bid is to be awarded within 30 days from bid opening subject to funds available.
Vehicle Delivery: 466 N. Main St, Warsaw NY 14569. Vehicle must be delivered no later than
August 1, 2026 , fully serviced and ready for use to Wyoming County Department of Social
Services
The County of Wyoming reserves the right to award the bid to the lowest responsible bidder
whose bid best fits the needs of the County, to reject any or all bids, or to waive any informalities.
A signed purchase order or a bilaterally signed contract as furnished to a successful proposer will
create a binding contract by both parties.
NOTE: The County of Wyoming shall not be held responsible for the completeness or accuracy
of any bid documents received by a vendor that were not directly issued to that vendor by
Wyoming County Department of Social Services
Any vendor submitting a bid based on incomplete or inaccurate information resulting
from documentation received from any third party, shall not have cause for relief from award or
completion of a contract in accordance with the official documents on file with Wyoming
County Department of Social Services.
It is HIGHLY suggested that all vendors interested in participating in this bid, contact
the Wyoming County Department of Social Services Commissioner at the above address or
telephone number to assure they have received the most accurate and up to date material
concerning this contract.
The County does not offer or supply anyone the list of people/vendors that have
obtained a copy of these bid specifications or cost estimates for the purchase of two (2)
NEW, 2026 Chevy Trax prior to the opening of the bid. NO EXCEPTIONS ARE MADE TO
THIS POLICY. Wyoming County reserves the right to reject any or all bids.
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INSTRUCTIONS TO BIDDERS
1) Read all documents contained in the bid specifications.
2) Vendors are responsible for submitting their bids to the exact location indicated on the
"Notice to Bidders" prior to the time indicated in the "Notice to Bidders". No bids will be
accepted after the designated time indicated in the "Notice to Bidders."
NOTE: This includes any changes listed on the latest addendum issued by the Wyoming County
Department of Social Services, if any. Delay in mail delivery is not an exception to the deadline
for receipt of bids.
3) Bidders are responsible for reporting, in writing, any errors found in the bid specifications to
the Wyoming County Social Services Commissioner.
4) Questions about or clarifications to the technical specifications must be made in writing to
the Wyoming County Social Services Commissioner. Such questions must be in the
possession of the Wyoming County Social Services Commissioner two (2) working days
prior to the bid opening unless otherwise indicated. Verbal questions may be entertained.
All bids must be an original that is received in the Wyoming County Social Services
Office.
5) Bidders shall indicate on the outside of their sealed bid the following information:
1. Title of Bid
2. Date and Time of Bid Opening
3. Company Name
Vendors submitting "Alternate" pricing, products or services, must do so as a separate
bid package to be considered for award. Each bid must be submitted under separate
cover and will be considered on its own merits.
6) The only forms necessary to be submitted as a bid are the following:
1. County Bid Proposal Form, filled out completely. (see General Information)
2. Non-Collusion Bidding Certification signed and dated.
3. Copy of Literature for all items offered
4. Any other information as noted in the bid document
7) Under no circumstances is it necessary to return the technical specifications with the bid.
They should be retained by the bidder for his/her records. Failure to submit any of the
above data may result in the rejection of the bid as non-responsive. Furthermore, the
County reserves the right to require the vendor to supply any additional information it deems
necessary to determine the successful responsive/responsible vendor and further to wave any
minor informalities it deems in its best interest.
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GENERAL INFORMATION
METHOD OF AWARD:
*The contract if awarded will be to the lowest responsive/responsible bidder(s) in part or in whole
who meet(s) all the terms of the specifications. The County guarantees no minimum or maximum
purchases or contracts as a result of award of this bid. Wyoming County reserves the right to allow
all municipal and not for profit organizations authorized under the General Municipal Laws of the
State of New York, to purchase any goods and/or services awarded as a result of this bid in
accordance with the latest amendments to NYS GML 100 through 104. However, it is understood
that the extension of such contracts are at the discretion of the vendor and the vendor is only bound
to any contract between the County of Wyoming and the vendor.
GUARANTEE:
The Contractor shall guarantee that the material/equipment offered is standard new equipment,
latest model of regular stock product and in current production, and includes all parts regularly used
with this type of equipment; also that no attachment or part has been substituted or applied contrary
to manufacturer's recommendations and standard practice. Every unit delivered shall be guaranteed
against faulty material and workmanship for a period of twelve months unless otherwise specified.
If, during this period, such faults develop, the unit(s) or part(s) affected shall be replaced without
any cost to the County. When the manufacturer's standard guarantee for the complete unit or any
component thereby exceeds twelve months the longer guarantee period shall apply.
QUALIFICATION OF BIDDER:
Bids will only be accepted from established manufacturers or their authorized dealers. In the event
a dealer submits a bid, the dealer shall guarantee that he/she is an authorized dealer of the
manufacturer and the manufacturer has agreed to supply the dealer with the equipment offered in
the proposal. Further, the dealer agrees to submit a certificate from the manufacturer
acknowledging that he/she is an authorized dealer, if so requested.
AWARD OF BID:
The award, if any, will be made within thirty (30) calendar days of the opening date. All successful
vendors shall be notified by the Wyoming County Department of Social Services Commissioner
of any contracts they have been awarded. Notice of awards shall be in the form of a copy of the
resolution awarded by the Wyoming County Board of Supervisors sent to all successful vendors by
Email as well as U.S. mail. Unsuccessful vendors may be informed by the Wyoming County
Social Services Department vis email.
FINANCING OF MATERIAL OR EQUIPMENT PURCHASES:
When any bid includes the lease and/or purchase of material and/or equipment, the vendor shall
submit a price on the bid form supplied by the County. The price offered shall include all delivery,
finance and any other charges that may be associated with said purchases or lease. The County
shall only deal with the vendors actually submitting the bid AND supplying the material, service or
equipment described in the attached specifications. Any financial or other arrangements made
between the vendor and any other party as a part of this bid are strictly between those parties and the
County shall not be included or be required to participate in them in any way. Furthermore, the
County shall only make payments directly to the vendor awarded a contract as a result of that
vendor submitting a valid bid, being deemed the successful vendor, awarded a contract and issued a
purchase order. The County shall not make partial or prepayments of any kind unless stipulated in
the specifications by the County.
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TERMINATION CLAUSE:
The County reserves the right to terminate any contract resulting from this bid within (10)
ten calendar days by written notice to the vendor. The County agrees to show cause and
allow the vendor the opportunity to rectify problems. However, if in the sole opinion of the
County Attorney and the using department, the vendor has not resolved the problem to the
satisfaction of the County in a timely and workman like manner, said contract shall be
terminated and the vendor agrees to remove said equipment from County property within
seven (7) calendar days and refund the County in full for the equipment within that same
timeframe.
BID FORM RESPONSES:
When filling out the attached bid form, please be certain that:
1. All blanks are filled in with the requested information
2. All forms are signed in blue or other non-black ink
3. All areas requiring a price are to be filled in as follows:
Supply a numerical price (in US dollars) for all products or services to be
provided. (This includes a $0.00 if there is no additional cost for any item)
The words "No Bid" if you are not interested in or unable to perform any
particular portion for the bid.
All markings other than those indicated above or any blank spaces where
prices are indicated shall be deemed as a "no bid" by the County and shall
make the vendor non-responsive for that particular item (s). No exceptions
shall be made in this case.
FAILURE TO PERFORM:
Should the equipment fail to perform as advertised at any point within the timeframe of the
guarantee, the vendor shall, at its own expense, and at the County option, repair or replace said
equipment. Should the vendor fail to make the equipment operate as advertised within a
reasonable amount of time as determined by the using department and the County Attorney, the
vendor agrees to remove the equipment and refund the County a prorated amount as follows.
The percentage of time the equipment ran as advertised, as documented by the County, in
comparison to the manufacturers guarantee shall be calculated. That percentage of the original
purchase price shall be deducted and the remainder of the original purchase price shall be
refunded to the County. No finance or any other charges shall be assessed to or by either party.
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SUBSTITUTE OF "OR EQUAL" ITEMS
A Contract, if awarded, will be on the basis of materials and equipment as described in the
Drawings, and Specifications, and "or equal" items submitted by the bidder and accepted by the
County. The bidder may offer "or equal" items that meet the same performance and reliability
standards as specified herein. If the bidder offers an "or equal" item, the bidder must include
with the bid package, documentation establishing equality of construction, operation and utility.
Said "or equal" items shall be accepted or rejected based upon the County's evaluation of the
submitted documentation. All costs associated with the review of any "or equal" items prior to
recommendation of award, shall be at the bidders expense. If a submitted "or equal" item is
rejected, the bidders shall be afforded an opportunity to meet with the County to offer additional
qualifying opinions and information prior to the County rejecting the bid. However; if it is
determined by the County that the materials or equipment do not meet the minimum acceptable
specification, the vendor will not have the opportunity to offer the County other alternatives or to
offer the original equipment specified by the County. Additionally, the bidder shall not have the
opportunity to submit any alternative materials or equipment after the bids have been opened or
awarded. Neither the County nor its representatives shall make any determinations as to equality
of materials or equipment prior to the opening of bids. The decision to accept or reject an "or
equal" item rests solely with the County. If a substitute "or equal" item is not accepted by the
County, the bid will be deemed non-responsive and the County shall reject this bid. The next
lowest responsive bid shall then be reviewed for recommendation of award.
NON-APPROPRIATIONS CLAUSE:
In accordance with New York State General Municipal Laws the County of Wyoming will not
be liable for any purchases or contracts for goods or services for which funding is not available.
As a result, the vendor agrees to hold the County harmless for any contracts let for which
funding either does not currently exist or for which funding has been removed prior to the
issuance of a purchase order by the County. Issuance of a purchase order by the County
indicates that the County currently has and has set aside adequate funds to procure the goods and
services indicated in the purchase order or contract. Receipt of a resolution by the Wyoming
County Board of Supervisors is not in and of itself a binding contract with the County. Should it
become necessary for the County to cancel a project or purchase after an order to proceed or
purchase order has been issued, the County will only be liable for and the vendor agrees to only
assess those financial damages that it can prove to have incurred as a result of the cancellation.
(See Bid Form for further notes).
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WYOMING COUNTY DEPARTMENT OF SOCIAL SERVICES BID FORM
PROPOSAL FORM FOR BID:
Wyoming County Department of Social Services is seeking sealed bids for
the purchase of 2 (two) New 2026 Chevy Trax, Preferred color: Any
Bids must be submitted in a sealed envelope plainly marked as to its contents.
Award of bid will be based on lowest bid price per specifications.
The County reserves the right to reject any or all bids.
No additional costs will be allowed for delivery or preparation of equipment as specified.
The County of Wyoming reserves the right to award the bid to the lowest responsible bidder
whose bid best fits the needs of the County, to reject any or all bids, or to wave any
informalities. A signed purchase order or a bilaterally signed contract as furnished to a
successful proposer will create a binding contract by both parties.
The undersigned proposes to furnish the following, in accordance with the attached
specifications, to the County of Wyoming at the price(s) shown. All prices are to be net
delivered prices and are to include no taxes.
NAME OF FIRM:
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
TELEPHONE NUMBER:
FAX NUMBER:
SIGNED BY:
Signature of Representative (Blue or other non-black ink required)
PRINTED BY:
Printed Name of Representative, Title
DATE:
FEDERAL OR TAX ID#:
E-MAIL ADDRESS:
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WYOMING COUNTY DEPARTMENT OF SOCIAL SERVICES BID FORM
(CONTINUED)
ADDENDA (Use this section only when addenda are received for this bid)
The following is confirmation of all the addenda upon which this bid proposal is based.
ADDENDA #: Received: , 2026
Initialed by Rep.
ADDENDA #: Received: , 2026
Initialed by Rep.
ADDENDA #: Received: , 2026
Initialed by Rep.
NOTE: By signing and submitting this bid for consideration by the Wyoming County Board of
Supervisors the vendor acknowledges that they have read, understand and agree to all aspects of
the specifications as presented without reservation or alteration.
Note: Vendors are to pay particular attention to the way each item is requested to be priced.
Varying from the requested price breakdown may cause that item to be deemed non-responsive
Written BID:
Vehicle # 1:
Make/Mfr.
Stock/Catalog #
Bid Price $
Delivery Days after receipt of purchase order, 4 calendar days
will be allowed for mailing after issuance of purchase order
Vehicle # 2:
Make/Mfr.
Stock/Catalog #
Bid Price $
Delivery Days after receipt of purchase order, 4 calendar days
will be allowed for mailing after issuance of purchase order
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NON-COLLUSION BIDDING CERTIFICATION
By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid, each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of knowledge and belief:
1. The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any
matter relating to such prices with any other bidder or with any competitor;
2. Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to
any other bidder or to any competitor; and
3. No attempt has been made or will be made by the bidder to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
In compliance with this invitation for bids, and subject to the conditions thereof, the
undersigned offers and agrees, if this bid is accepted within (30) thirty days from the date of
opening, to furnish any and all of the items upon which prices are submitted.
NAME OF FIRM:
Individual or Legal Name of Firm or Corporation
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
TELEPHONE NUMBER:
FAX NUMBER:
E-MAIL ADDRESS:
SIGNED BY:
Signature of Representative (Blue or other non-black ink required)
PRINTED BY:
Printed Name of Representative, Title
DATE:
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