Chevrolet Tahoes

Agency:	State Government of Arkansas
State:	Arkansas
Type of Government:	State & Local
NAICS Category:	441110 - New Car Dealers
Posted Date:	Mar 1, 2024
Due Date:	Mar 11, 2024
Solicitation No:	DOC-24-005
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

STATE OF ARKANSAS

ARKANSAS DEPARTMENT OF CORRECTIONS

1302 Pike Avenue, Suite C

North Little Rock, Arkansas 72114

INVITATION FOR BID

Bid Number:

Description:

Agency:

SOLICITATION INFORMATION

DOC-24-005

Solicitation Issued: March 1, 2024

Chevrolet Tahoe SUV

Department of Corrections, Shared Services Construction Division

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: March 11, 2024

Bid Opening Time: 2:00 p.m., Central Time

Submissions for this Invitation for Bid must be submitted to the email address listed below designating the IFB

number and “Response” in the subject line of the email.

DOC Contact:

Email Address:

Bid Posting

Website:

DEPARTMENT OF CORRECTIONS CONTACT INFORMATION

Heather Bailey

Contact’s Direct Number:

Heather.bailey@arkansas.gov

Office of State Procurement – Other Procurement Units

501.353.9153

Page 1 of 13

Bid Solicitation Document

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the Arkansas Department of Corrections (DOC or Department)

for the Shared Services Construction Division to obtain pricing and contracts for a total of two (2), 2024

Chevrolet Tahoe SUVs or approved equivalent.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Microsoft Teams Meeting Link: Click here to join the meeting

Meeting ID: 280 840 490 679

Meeting Password: LJ49Ms

Dial-In Information: 501-244-3310

Phone Conference ID: 599 406 280#

1.3 CLARIFICAITON OF SOLICITATION

A. The Prospective Contractor shall notify the DOC Contact of any term, condition, or issue that

precludes the Prospective Contractor from submitting a compliant, Responsive Bid. The Prospective

Contractor should note that it is the responsibility of the Prospective Contractor to seek resolution of

all such issues, including those relating to the terms and conditions of the contract, prior to the

submission of a bid.

B. The Prospective Contractor may contact the DOC Contact with non-substantive questions at any time

prior to the bid opening.

C. Any oral statement by DOC will not be part of any contract resulting from this solicitation and may not

reasonably be relied upon by any Prospective Contractor as an aid to interpretation unless it is

reduced to writing and expressly adopted by DOC.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same

meaning herein.

B. “Bid Submission Requirement” means a task a Prospective Contractor must complete when

submitting a bid response. These requirements will be distinguished by using the term “shall” or

“must” in the requirement.

C. “Business Day” means Monday through Friday, 8:00 a.m. to 4:30 p.m. Central Time, excluding State

Holidays.

D. “Calendar Day” means every day on the calendar, including weekends and holidays.

E. “Contractor” means a person who sells or contracts to sell commodities and/or services.

F. The terms “Invitation For Bid,” “IFB,” “Bid Solicitation,” and “Solicitation” are used synonymously in

this document.

G. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to

this solicitation.

Page 2 of 13

Bid Solicitation Document

H. “Requirement” means a specification that a Contractor’s commodity must and/or service shall meet

or exceed in the performance of its contractual duties under any contract awarded as a result of this

IFB. These specifications will be distinguished by using the terms “shall” and “must” in the

requirement.

I. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material

respects to this IFB.

J. “State” means the State of Arkansas. When the term “State” is used herein to reference any

obligation of the State under a contract that results from this solicitation, that obligation is limited to

the State Department using such a contract.

1.5 PROSPECTIVE CONTRACTOR QUALIFICATIONS

A. All Prospective Contractors shall be licensed by the Arkansas Motor Vehicle Commission as allowed

by Arkansas Code Annotated §23-112-301 and §23-112-312.

B. Prospective Contractors shall have on file with the Office of State Procurement a current copy of their

Arkansas Dealers License issued by the Arkansas Motor Vehicle Commission. Prospective

Contractors should submit a copy of their Arkansas Dealers License with their Bid Response Packet

but must submit a current copy of their Arkansas Dealers License issued by the Arkansas Motor

Vehicle Commission prior to Anticipation to Award or within three (3) Business Days of a request by

DOC or any other State Department.

C. At the time of bis submission, the Prospective Contractor shall have in place all facilities, staff, and

other operations necessary for providing the new vehicles listed in this IFB to DOC.

1.6 PROSPECTIVE CONTRACTOR REQUIREMENTS

The Prospective Contractor shall abide by all bid pricing requirements as stated within this IFB and the

Bid Response Packet.

1.7 SCOPE OF WORK

The DOC Shared Services Construction Division plans to purchase two (2), 2024 Chevrolet Tahoe SUVs.

1.8 SPECIFICATIONS

A. The vehicles must be new, and the latest model of proven performance, and in standard production

by the manufacturer at the time of delivery.

B. Optional equipment must be in addition to the Federal and State specifications for new vehicles.

C. The vehicles must contain all standard items, normally included by the manufacturer, of the year,

make, and model at no extra cost to the State.

D. Features that come standard from the factory must not be deleted or charged as additional options.

E. Pertaining to any specifications within the IFB which present approximate values, it is preferred that

the Prospective Contractor exactly meets the number value(s) specified. However, if the Prospective

Contractor does not meet the exact number values(s) specified, the Department of Corrections will

have the final determination whether the bid will be acceptable.

1.9 MINIMUM SPECIFICATIONS

A. At a minimum, the Chevrolet Tahoe SUVs must include all of the following components or

component equivalents approved by DOC.

Page 3 of 13

Bid Solicitation Document

Quantity Needed:

Vehicle Type:

Package/Part ID

1FL

5J3

5J9

5LO

6C7

6E8

6J3

6J4

6J7

6N5

6N6

7X3

9C1

A2X

AMF

AT6

ATD

ATH

AU7

AY0

AZ3

BCV

BG9

BVE

C6G

CJ2

DLF

FE9

GU5

H1T

IOR

K34

KC4

KI4

KNP

KX4

L84

MHU

N37

PXT

R6J

R6Q

RC1

RNQ

T8Z

TB4

Two (2)

Chevrolet Tahoe SUV or approved equivalent

Description

Commercial/Fleet Preferred Equipment

Calibration, Surveillance, Mode Int. Lighting (SEO)

Calibration, Taillamp Flasher, Red/White

(SEO) Calibration, Taillamp Flasher, Red/Red

(SEO) Lighting, Red/White front, aux dome

Fleet Common Key System (SEO)

(SEO) Wiring – Grille Lamp and Speakers

(SEO) Wiring – Horn/Siren Circuit

(SEO) Flasher System, Headlamp and Tail lamp

(SEO) Rear Window Switches, Inoperative

(SEO) Rear Door Locks, Inoperative

(SEO) Spot lamp, left-hand LED

Police Package

Power Seat Adjuster (Driver’s Side)

Remote Keyless Entry Package

Seat, 2nd row 60/40 Bench, manual

Seat Delete: Third Row

Keyless Open and Keyless Start

Key common, fleet

Airbags – frontal, front seat side-impact and roof-rail

Seats: Front 40/20/40 Split-Bench, Full Feature

(SEO) Calibration, Rear Door Auto Lock Disable

Floor Covering: Rubberized Vinyl, Black

Assist Steps, Black

GVW Rating 7,600 pounds

Climate Control, Electronic – Multi-zone

Mirrors, O/S: Power, Heated

Federal Emissions

Rear Axle: 3.23 Ratio

1WT/1FL-Cloth, Jet Black, Interior Trim

Chevrolet Infotainment, 7” Color Screen

Cruise Control

Cooler, Engine Oil

120 Volt Electrical Receptacle, In Cab

Transmission Cooling System

Alternator, 250 AMP

Engine: 5.3L, EcoTec3 V-8, DI, Dynamic Fuel Mgt, V V T

Transmission, 10sp, 10L80 Gen 2

Steering Column, Manual Tilt and Telescoping

Wheels: 20” Steel

Ship Thru Code Acknowledgement

Processing Option

Skid Plate

Wheel, 10” Full Size, Spare, Steel

Buckle-to-Drive

Liftgate, Rear, Manual

Page 4 of 13

Bid Solicitation Document

U2J

UD5

UDA

UK3

UN9

UT7

UTJ

UVB

V03

V53

WUA

XCS

Z56

Z82

SiriusXM Satellite Radio, Delete

Parking Assist, Front and Rear Sensors

Communication System, deactivated

Radio Controls-Steering Wheel

(SEO) Radio Suppression Package

(SEO) Ground Studs, Aux, Cargo Area Inside Liftgate

Theft Protection System, Unauthorized Entry

Rear Vision Camera, HD

Cooling System, Extra Capacity

Luggage Rack Side Rails – None

Fascia, Front, Custom

Tire All 275/55R20 SL 113V BW AL3 VAR1

Chassis Package Police Conversion

Trailering Package

1.10 DELIVERY: FOB DESTINATION

Department of Corrections

Attn: Theresa Spurlock

7800 Corrections Circle

Pine Bluff, AR 71603

A. The Contractor shall contact Theresa Spurlock, Vehicle Manager at 870.850.8567 prior to delivery of

the vehicle and shall follow up with an email to Ms. Spurlock (Theresa.spurlock@arkansas.gov)

confirm delivery date and time.

B. The bid price must include all shipping and handling costs.

C. The Department requests delivery of vehicles within one hundred twenty (120) Calendar Days after

receipt and acknowledgment of purchase order. If this delivery cannot be met, the Prospective

Contractor must state the alternate number of days required to begin the order and/or place the

commodity in the DOC’s designated location. Failure to state the alternate delivery time obligates the

Contractor to complete delivery by the Department’s requested date. Extended delivery dates may

be considered when in the best interest of the Department.

D. All deliveries shall be made during normal state work hours of 8:00 a.m. to 4:30 p.m. and within the

agreed upon number of days unless otherwise arranged and coordinated with the agency. The

Contractor shall give the agency immediate notice of any anticipated delays or plant shutdowns that

will affect the delivery requirement.

E. Loss or damage that occurs during shipping, prior to the order being received by the agency, is the

Contractor’s responsibility. All orders should be properly packaged to prevent damage during

shipping.

F. The Department assumes no liability for commodities produced, processed, or shipped in excess of

the amount specified on the agency's purchase order.

G. Bid prices must include prepaid delivery of all vehicles to DOC regardless of location within the State

of Arkansas. If delivery time, stated for a particular vehicle is considered excessive by DOC, the bid

for that vehicle may be rejected. Failure to deliver the vehicle within the stated time may result in

cancellation of the order of vehicle(s). If cancellation occurs, DOC may purchase the vehicle(s) from

another source and charge the difference, if any, to the defaulting Contractor.

Page 5 of 13

description	agency	opening date/time	bid number	buyer
Chevrolet Tahoes	Arkansas Department of Corrections	03/11/2024 02:00 PM CDT	DOC-24-005

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also