Cherry St. Drainage PH 2

ST. TAMMANY PARISH
MICHAEL B. COOPER
PARISH PRESIDENT
NOTICE OF QUOTE REQUEST
ST. TAMMANY PARISH
Sealed quotes will be received by the Department of Procurement until 2:00 p.m., Thursday, May
28, 2026, and then opened at that time by the Procurement Staff for the following project:
Quote # 26-13-1 - Cherry St. Drainage PH 2
This Quote package is available online at www.bidexpress.com or LaPAC
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185.It is
the Vendor's responsibility to check Bid Express or LaPAC frequently for any possible addenda
that may be issued. The Parish is not responsible for a vendor's failure to download any addenda
documents required to complete a submission.
The project classification is:
Highway, Street and Bridge Construction
Paper Quotes must be sealed. In addition, the outside of the envelope, box, or package containing
the Quote should be marked with the following information. Name and Address, State
Contractor's License Number (if the estimated cost of the work is $50k or more), Quote Number,
and the Quote Name. Quotes submitted without this information may be deemed non-responsive.
Quotes will be received by the St. Tammany Parish Government Department of Procurement,
located at 21454 Koop Dr., Suite 2F, Mandeville LA. 70471 from each quoter or his agent and
given a written receipt, by certified mail with return receipt requested, or electronically at
www.bidexpress.com.
The Procurement Department can be contacted by telephone at (985) 898-2520, or via e-mail at
Procurement@stpgov.org. St. Tammany Parish Government reserves the right to reject any or all
quotes and to waive informalities.
PROCUREMENT DEPARTMENT
P.O. BOX 628 | COVINGTON, LOUISIANA| 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520
WWW.STPGOV.ORG
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QUOTE REQUEST
ST. TAMMANY PARISH GOVERNMENT
CHERRY ST DRAINAGE PH 2
Quote Number: 26-13-1
Quote Deadline: Thursday, May 28, 2026
May 7, 2026
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TABLE OF CONTENTS
PART I: OVERVIEW.................................................................................................................... 5
1.1 Background ...................................................................................................................... 5
1.2 Definitions ....................................................................................................................... 5
1.3 Schedule of Events ........................................................................................................... 6
1.4 Quote Submittal ............................................................................................................... 6
PART II: SCOPE OF WORK/SERVICES .................................................................................... 7
2.1 Scope of Work/Services ................................................................................................... 7
2.2 Period of Agreement ........................................................................................................ 7
2.3 Price Schedule .................................................................................................................. 7
2.4 Deliverables ..................................................................................................................... 8
2.5 Licensing Required .......................................................................................................... 8
PART III: EVALUATION ............................................................................................................ 8
PART IV: PERFORMANCE STANDARDS ............................................................................... 8
4.1 Performance Requirements .............................................................................................. 8
4.1.1 Shop drawings, Brochures, and Samples .................................................................. 8
4.1.2 Record Drawings ...................................................................................................... 9
4.1.3 Progress of Work ...................................................................................................... 9
4.1.4 The Parish's Right to Proceed with Portions of the Work ...................................... 10
4.1.5 Time of Completion ................................................................................................ 11
4.1.6 Extensions of Time for Change Orders .................................................................. 12
4.1.7 Liquidated Damages ............................................................................................... 13
4.1.8 Labor, Materials, Equipment, Supervision, Permits and Taxes .............................. 13
4.1.9 Quantities of Estimate, Changes in Quantities, Extra Work ................................... 15
4.1.10 Injuries to Persons and Property.......................................................................... 17
4.1.11 Sanitary Provisions .............................................................................................. 20
4.1.12 Rights of Way...................................................................................................... 20
4.1.13 Protection and Restoration of Property and Landscape ...................................... 20
4.1.14 Contractor's Responsibility for Work ................................................................. 21
4.1.15 Tests and Inspections; Correction and Removal of Defective Work .................. 21
4.1.16 Subsurface Conditions......................................................................................... 24
4.1.17 Removal and Disposal of Structures and Obstructions ....................................... 24
4.1.18 The Parish's Right to Occupancy ........................................................................ 25
4.1.19 Survey Horizontal and Vertical Control.............................................................. 25
4.2 Compliance With Applicable Laws ............................................................................... 25
4.3 Site Visitation ................................................................................................................ 26
PART V: GENERAL PROVISIONS .......................................................................................... 26
5.1 Legibility/Clarity ........................................................................................................... 26
5.2 Confidential Information, Trade Secrets, and Proprietary Information ......................... 26
5.3 Quote Clarifications Prior to Submittal ......................................................................... 27
5.3.1 Pre-Quote Conference ............................................................................................. 27
5.3.2 Respondent Inquiry Periods .................................................................................... 27
5.4 Errors and Omissions in Quote ...................................................................................... 28
5.5 Performance Bond ......................................................................................................... 28
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5.6 Changes, Addenda, Withdrawals ................................................................................... 30
5.7 Withdrawal of Quote ..................................................................................................... 30
5.8 Material in the Quote Request ....................................................................................... 30
5.9 Waiver of Administrative Informalities ......................................................................... 30
5.10 Quote Rejection ............................................................................................................. 30
5.11 Ownership of Quote ....................................................................................................... 30
5.12 Cost of Offer Preparation ............................................................................................... 30
5.13 Non-negotiable Contract Terms ..................................................................................... 31
5.14 Taxes .............................................................................................................................. 31
5.15 Quote Validity ................................................................................................................ 31
5.16 Prime Contractor Responsibilities ................................................................................. 31
5.17 Use of Subcontractors .................................................................................................... 31
5.18 Written or Oral Discussions/Presentations .................................................................... 32
5.19 Acceptance of Quote Content ........................................................................................ 32
5.20 Evaluation and Selection ............................................................................................... 32
5.21 Contract Negotiations .................................................................................................... 32
5.22 Contract Award and Execution ...................................................................................... 32
5.23 Notice of Intent to Award .............................................................................................. 33
5.24 Affidavits ....................................................................................................................... 33
5.25 Insurance Requirements ................................................................................................. 33
5.26 Subcontractor Insurance ................................................................................................ 38
5.27 Indemnification and Limitation of Liability .................................................................. 38
5.27.1 Duty to Defend .................................................................................................... 38
5.27.2 Contractor Liability ............................................................................................. 38
5.27.3 Force Majeure ..................................................................................................... 38
5.27.4 Indemnification ................................................................................................... 39
5.27.5 Intellectual Property Indemnification.................................................................. 39
5.28 Payment ......................................................................................................................... 39
5.28.1 Payment for Services ........................................................................................... 39
5.28.2 Acceptance and Final Payment(s) ....................................................................... 41
5.29 Termination .................................................................................................................... 42
5.29.1 Termination of the Contract for Cause ................................................................ 42
5.29.2 Termination of the Contract for Convenience..................................................... 43
5.29.3 Termination for Non-Appropriation of Funds .................................................... 43
5.29.4 Effects of Termination ........................................................................................ 43
5.29.5 Default of Contractor .......................................................................................... 44
5.30 Assignment .................................................................................................................... 44
5.31 No Guarantee of Quantities ........................................................................................... 44
5.32 Audit of Records ............................................................................................................ 44
5.33 Civil Rights Compliance ................................................................................................ 44
5.34 Record Retention ........................................................................................................... 45
5.35 Record Ownership ......................................................................................................... 45
5.36 Content of Contract/ Order of Precedence ..................................................................... 45
5.37 Contract Changes ........................................................................................................... 45
5.38 Substitution of Personnel ............................................................................................... 45
5.39 Governing Law .............................................................................................................. 45
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5.40 Anti-Kickback Clause .................................................................................................... 46
5.41 Clean Air Act ................................................................................................................. 46
5.42 Energy Policy and Conservation Act ............................................................................. 46
5.43 Clean Water Act ............................................................................................................. 46
5.44 Anti-Lobbying and Debarment Act ............................................................................... 46
Quote Package includes the following Attachments:
Attachment "A" - Pricing Sheet, Unit Price Form, and Project Specifications
Attachment "B" - Sample Contract
Attachment "C" - Signage Instructions (Omitted)
Attachment "D" - Insurance Requirements
Attachment "E" - Affidavits
Attachment "F" - Sample Corporate Resolution
Attachment "G" - Sample Certificate of Insurance
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QUOTE REQUEST
FOR
CHERRY ST DRAINAGE PH 2
PART I: OVERVIEW
1.1 Background
The Parish requests a contractor to provide all adequate and competent labor, equipment, tools,
and materials necessary to improve drainage along Cherry Street (R09D001), Slidell, Louisiana,
by removing, replacing, and/or repairing concrete and asphalt driveways, and removing and
replacing driveway culverts as specified.
1.2 Definitions
A. Shall - The term "shall" denotes mandatory requirements.
B. Must - The term "must" denotes mandatory requirements.
C. May - The term "may" denotes an advisory or permissible action.
D. Should - The term "should" denotes a desirable action.
E. Contractor - A Respondent who contracts with the Parish.
F. Parish - St. Tammany Parish Government.
G. Discussions- For the purposes of this Quote Request, a formal, structured means of conducting
written or oral communications/presentations with responsible Respondents who submit quotes
in response to this Quote Request.
H. Quote Request - The Quote Request and any attachments and amendments thereto.
I. Respondent - Person or entity responding to this Quote Request.
J. Agreement - A contract between the Contractor and the Parish.
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1.3 Schedule of Events
Date Time (CT)
Quote Due Date May 28, 2026 2:00 PM
Inquiry Deadline May 20, 2026 2:00 PM
Addendum Deadline May 22, 2026 2:00 PM
NOTE: The Parish reserves the right to revise this schedule. Any such revision will be
formalized by the issuance of an addendum to the Quote Request.
1.4 Quote Submittal
The Quote package is available online www.bidexpress.com or LaPAC
https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm. It is the Contractor's responsibility to
check Bid Express or LaPAC frequently for any possible addenda that may be issued. The Parish
is not responsible for a Contractor's failure to download any addenda documents required to
complete a submission.
All quotes shall be in writing and shall be received by the Procurement Department no later than
the date and time shown in the Schedule of Events.
Important - - Clearly mark outside of the sealed envelope, box or package with the following
information and format. Quotes without this information may be deemed non-responsive:
Name and Address of the Quoter
The State Contractor's License Number of the Quoter (if the work is estimated at
$50k or more)
Quote Request Name: CHERRY ST DRAINAGE PH 2
Quote Request #: 26-13-1
Quote Due Date: THURSDAY, MAY 28, 2026
Quotes may only be sent via certified mail, hand-delivery or courier service to our physical
location at:
St. Tammany Parish Government Procurement Department
21454 Koop Drive, Suite 2F
Mandeville, Louisiana 70471
Respondent is solely responsible for ensuring that its courier service Contractor makes inside
deliveries to our physical location. The Parish is not responsible for any delays caused by the
Respondent's chosen means of proposal delivery.
Respondent is solely responsible for the timely delivery of its proposal. Failure to meet the Quote
Due Date shall result in rejection of the quote.
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In the event that Contractor is a member of a corporation, partnership, L.L.C., L.L.P., or any other
juridical entity, as an additional provision, Contractor should supply a certified copy of a corporate
resolution or other written evidence of authority of person signing the quote/proposal.
QUOTES SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION IDENTIFIED
ABOVE AND ONLY RESPONDENTS SUBMITTING QUOTES SHALL BE IDENTIFIED ALOUD.
PART II: SCOPE OF WORK/SERVICES
2.1 Scope of Work/Services
The Contractor must provide all adequate and competent labor, equipment, tools, and materials
necessary to improve drainage along Cherry Street (R09D001), Slidell, Louisiana, by removing,
replacing, and/or repairing concrete and asphalt driveways, and removing and replacing driveway
culverts as specified.
The Parish reserves the right to add, remove or otherwise modify the above, as determined
necessary by the Parish and as allowed by law.
The time period for completion of the project is thirty (30) calendar days from the issuance of the
Notice to Proceed by the Parish.
Any work that may be reasonably inferred from the specifications or drawings as being required
to produce the intended result shall be supplied, whether or not it is specifically called for. Work,
materials or equipment described herein which so applied to this project are covered by a well-
known technical meaning or specification and shall be deemed to be governed by such
recognized standards unless specifically excluded.
If the contractor has not done business with the Parish, the contractor should submit a W-9 with
their response.
2.2 Period of Agreement
The term of any contract resulting from this solicitation shall begin on the date of the Parish
President's signature or approval in writing by the Parish President or designee. The contract
shall terminate pursuant to the terms and conditions of section 5.30 herein, the terms and
conditions of the contract, operation of law, as agreed between the parties, or upon satisfactory
completion of all services and obligations described in the contract.
2.3 Price Schedule
Prices quoted by the Respondent shall be firm for the term of the contract.
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2.4 Deliverables
The deliverables listed in this section are the minimum desired from the successful Respondent.
Every Respondent should describe what deliverables will be provided per their quote and how
the proposed deliverables will be provided.
2.5 Licensing Required
Contractor shall hold the following classification: Highway, Street, and Bridge
Construction
If the estimated cost of the work is $50k or more, a Contractor licensed by the State to do the type
of work indicated in Section 2.1 may submit a quote. The Respondent's signature on the quote
certifies that he holds an active license under the provisions of Chapter 24 of the Louisiana
Revised Statutes, Title 37. Failure to be properly licensed constitutes authority for the Parish to
reject the quote. The Parish reserves the right to require a Contractor licensed for less than $50k,
depending on the requirements set forth in Section 2.1, and shall provide within 10 days after
being notified of an Award.
PART III: EVALUATION
The quotes will be evaluated in light of the material and the substantiating evidence presented to
the Parish, not on the basis of what may be inferred.
The lowest monetary quote in compliance with the Quote Request will be awarded the contract.
Only for the purpose of interpretation of the quote, when applicable, written words shall govern if
a conflict exists between words and numerals.
PART IV: PERFORMANCE STANDARDS
4.1 Performance Requirements
4.1.1 Shop drawings, Brochures, and Samples
After checking and verifying all field measurements, Contractor shall submit to the Parish for
approval, five copies (or at the Parish's option, one reproducible copy) of all shop drawings, which
shall have been checked by and stamped with the approval of Contractor and identified as the
Parish may require. The data shown on the shop drawings will be complete with respect to
dimensions, design criteria, materials of construction and the like to enable the Parish to review
the information as required.
Contractor shall also submit to the Parish, for review with such promptness as to cause no delay
in work, all samples as required by the contract documents. All samples will have been checked
by and stamped with the approval of Contractor identified clearly as to material, manufacturer,
any pertinent catalog numbers and the use for which intended. At the time of each submission,
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Contractor shall in writing call the Parish's attention to any deviations that the shop drawings or
samples may have from the requirements of the contract documents.
The Parish will review with reasonable promptness shop drawings and samples, but its review
shall be only for conformance with the design concept of the project and for compliance with the
information given in the contract documents. The review of a separate item as such will not
indicate approval of the assembly in which the item functions. Contractor shall make any
corrections required by the Parish and shall return the required number of corrected copies of
shop drawings and resubmit new samples for review. Contractor shall direct specific attention in
writing or on resubmitted shop drawings to revisions other than the corrections called for by the
Parish on previous submissions. Contractor's stamp of approval on any shop drawing or sample
shall constitute a representation to the Parish that Contractor has determined and verified all
quantities, dimensions, field construction criteria, materials catalog numbers and similar data and
thereafter assumes full responsibility for doing so, and that it has reviewed or coordinated each
shop drawing or sample with the requirements of the work and the contract documents.
Where a shop drawing or sample submission is required by the specifications, no related work
shall be commenced until the submission has been reviewed by the Parish. A copy of each
reviewed shop drawing and each inspected sample shall be kept in good order by Contractor at
the site and shall be available to the Parish.
The Parish's review of shop drawings or samples shall not relieve Contractor from its responsibility
for any deviations from the requirements of the contract documents unless Contractor has in
writing called the Parish's attention to such deviation at the time of submission and the Parish has
given written approval to the specific deviation, nor shall any review by the Parish relieve
Contractor from responsibility for errors or omissions in the shop drawings. The mere submittal of
shop drawings which contain deviations from the requirements of plans, specifications and/or
previous submittals in itself does not satisfy this requirement.
4.1.2 Record Drawings
The Contractor shall keep an accurate record in a manner approved by the Parish of all changes
in the contract documents during construction. In work concerning underground utilities, the
Contractor shall keep an accurate record in a manner approved by the Parish of all valves, fittings,
etc. Before the work is accepted by the Parish, and said acceptance is recorded, the Contractor
shall furnish the Parish a copy of this record.
Contractor shall keep an accurate drawing measured in the field to the nearest 0.1' of the location
of all sewer house connections. The location shown shall be the end of the connection at the
property line measured along the main line of pipe from a manhole.
Contractor shall keep an accurate drawing of the storm water drainage collection system. Inverts
to the nearest 0.01' and top of castings shall be shown as well as location of all structures to the
nearest 0.1'. Upon completion of the work, the plan will be given to the Parish.
4.1.3 Progress of Work
Contractor shall conduct the work in such a professional manner and with sufficient materials,
equipment and labor as is considered necessary to ensure its completion within the time limit
specified.
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