Chemicals

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City of Sevierville
Water & Sewer Department
120 Gary Wade Boulevard
P. O. Box 5500
Sevierville, TN 37864-5500
Phone: (865) 453-5504
Fax: (865) 453-5518
Contact: Shane Carr
Email: scarr@seviervilletn.org
Contact: Tonya Townsend
Email: ttownsend@seviervilletn.org
May 2026

INFORMATION FOR BIDDERS
RECEIPT AND OPENING OF BIDS
The City of Sevierville, Tennessee (herein called the "Owner") invites bids on the form(s)
attached hereto for CHEMICALS. The Owner will RECEIVE BIDS UNTIL APRIL 27, 2026 at 3:00 PM, at
Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee 37862 (Mailing address: P. O. Box
5500, Sevierville, Tennessee, 37864-5500). Bids will then be publicly opened and read aloud at
Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee. The envelope containing the bid
must be sealed, addressed to Tracy Baker, Assistant City Administrator and must bear the following
information:
Name of Bidder
Bidder's Address
Date and Time of Bid Opening
Bid Enclosed: CHEMICALS
NOTE: Each bidder shall submit three (3) copies of the completed bid packet or bid packet may
be rejected.
The Owner may consider informal any bid not prepared and submitted in accordance with the
provisions hereof, and may waive any informality or reject any and all bids. Any bid received after the
time and date specified shall not be considered.
QUALIFICATIONS OF BIDDERS
The Owner may make such investigations as he/she deems necessary to determine the ability of
the Bidder to supply the necessary chemicals, and the Bidder shall furnish to the Owner all such
information and data for the purpose as the Owner may request. The Owner reserves the right to reject
any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such
Bidder is properly qualified to carry out the obligation of the contract by supplying the chemicals
contemplated therein. Conditional bids will not be accepted.
METHOD OF AWARD - LOWEST QUALIFIED BIDDER
If at the time this contract is to be awarded the lowest base bid submitted by a responsible
Bidder does not exceed the amount of funds then estimated by the Owner as available to finance the
contract, then the contract will be awarded on the bid. If such bid exceeds such amount, the Owner
may reject all bids or may award the contract on the lowest bid with such deductible alternates to
produce a net amount that is within the available funds.
Award(s) will be based on the low evaluated bidder per schedule.
In evaluating bids, the Water and Sewer Department will consider the chemical's performance
standards with regard to specific application, whether or not the bids comply with the minimum
requirements, and such alternates, unit prices, availability and any other data the bidder may provide
with his bid. This may be done by means of past experience or research. Initial cost may not determine
low bid. In case of error or discrepancy in the mathematics of the bid price, the unit prices shall prevail.
QUANTITIES AND LENGTH OF CONTRACT
This contract is for the delivery of chemicals. This contract is for the fiscal year 2026-2027,
approximately July 1, 2026 - June 30, 2027, and may be renewed on an annual basis in one (1) year
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increments up to three (3) additional years if all terms, conditions, and prices remain unchanged and
both parties are in written agreement. Prices contained herein are to be firm for the term of the
contract. The Owner reserves the right to re-bid anytime during the term of the contract. The quantities
listed are approximations; actual orders will be based on need and budget availability.
OBLIGATION OF BIDDERS
At the time of the opening of bids, each Bidder will be presumed to have read and to be
thoroughly familiar with the specifications. The failure or omission of any Bidder to examine all the
forms, instruments, and documents shall in no way relieve the Bidder from any obligation in respect to
his/her bid.
Each Bidder is requested to fill out and return the attached Title VI Information, vendor
information sheet, and the W-9 as a part of the bid package.
VENDOR INFORMATION
All chemicals supplied under this annual supply purchase must be approved by the State of
Tennessee, Department of Environment and Conservation for use in the specific application. Adequate
vendor information shall be included with the bid for determination of meeting the specifications. Any
exceptions shall be explained in writing and submitted as a part of the bid package.
SHIPPING/DELIVERY
Delivery FOB to the McCroskey Island Water Treatment Plant at 2287 McCroskey Island Road,
Sevierville, Tennessee 37876 of the following: sodium bisulfite, sodium hypochlorite, sodium hydroxide,
sulfuric acid and citric acid.
Delivery shall be FOB Sevierville, Tennessee. Any and all shipping and/or handling charges, fuel
surcharges and additional delivery fees are to be included in the bid price.
INSURANCE COVERAGE REQUIREMENTS
These coverage requirements apply to Vendors providing products and services:
Commercial General Liability Insurance - $1,000,000 limit per occurrence for property damage
and bodily injury including coverage for products liability and completed operations. The service
provider should indicate in its certificate whether the coverage is provided on a claims-made or
preferably on an occurrence basis.
Business Automobile Liability Insurance - $1,000,000 limit per accident for property damage and
bodily injury liability.
CONDITIONS FOR ALL COVERAGES
Additional Insured: The City of Sevierville, its Board of Mayor and Aldermen, and all officers,
employees, agents, representatives, boards, commissions, committees, and volunteers
(hereinafter referred to as Owner) are to be covered as Additional Insured respecting: liability
arising out of activities performed by or on behalf of the Vendor; products and completed
operations of the Vendor; premises owned, leased or used by the Vendor or premises on which
Vendor is performing services on behalf of the Owner. The coverage shall contain no special
limitations on the scope of protection afforded to the Owner.
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Notice of Cancellation or Non-renewal: Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage
or in limits except after thirty (30) days prior written notice has been given to the Department
Head authorizing this service and/or to the Risk Manager for the Owner.
Acceptability of Insurers: Insurance is to be placed with financially sound Tennessee admitted
insurers (Best's rating of A or better) or approved by Owner's Risk Manager. City of Sevierville
Risk Manager: Rebecca Nowack, phone 453-5504.
Certificates of Insurance: Vendor shall furnish the Owner with certificates of insurance with
original endorsements affecting coverage required by this clause. The certificates and
endorsements for each policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be received and approved by
the Owner before work commences. The certificates of insurance should be directed to Rebecca
Nowack Risk Manager.
IRAN DIVESTMENT ACT
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in
the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of its knowledge and belief that each bidder is not on the list created pursuant to 12-
15-106.
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BID FORM FOR
CHEMICALS
Company:
Contact Name:
Contact E-mail Address:
Address:
Phone: Fax:
Federal Tax Identification Number:
Business License # City:
Manufacturer: Delivery Date:
Water Treatment Plant/Wastewater
Approximate Approximate
Item Units Units
Description Ordered Ordered Unit Price Total Price
at A Time Yearly
Sodium Hypochlorite (12.5%) 330 gallons
2-3 Totes per
month
(Totes)
Citric Acid (50%) 275 gallons
2-3 Totes per
month
(Totes)
Sulfuric Acid (78%) 275 gallons
1-2 Totes per
month
(Totes)
Sodium Bisulfite Liquid (38% - 40%) 1 Tote per 275 gallons
3 months (Totes)
Hydrofluorosilicic Acid (23%) Twice a year 4,500 gallons
(Bulk Load)
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Must conform to AWWA and ANSI Standard 60 Requirements.
It is further understood and agreed by the undersigned in submitting this proposal that the Owner
reserves the following rights and privileges:
a. To accept or reject any or all bids, and/or waives any of the informalities in the bidding.
b. To reject all items of equipment and materials which do not conform to or exceed these
specifications, without altering bid price of this proposal.
c. To re-bid anytime during the term of the contract.
NOTES:
1. Bidder shall not add any conditions or qualifying statements to this bid, except as provided
herein, as otherwise the bid may be declared irregular as not being responsive to the
Advertisement for Bids.
2. Liquid per delivery volume must be specified in gallons. (Example: 1 tote = 330 gals, 1 tanker
load = 4500 gals.)
3. Any Fuel Surcharges, Transportation fees and additional delivery charges, etc., must be
calculated and included in the bid price. There shall be no additional charges.
If you have questions regarding the specifications contained in this bid package, please contact:
Shane Carr, Chief Operator, Water Treatment Plant
(865) 868-1539 / (865) 868-1541 fax
scarr@seviervilletn.org
Bid Submitted by:
Authorized Signature Name (Printed)
Title Date
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TITLE VI INFORMATION
It is the policy of the City of Sevierville to ensure compliance with Title VI of the Civil Rights
Act of 1964: 49 CFR, Part 21; related statues and regulations to that end that no person
shall be excluded from participation in or be denied benefits of, or be subjected to
discrimination under any program or activity receiving federal financial assistance or any
other funding source on the grounds of race, color, sex, national origin, or ancestry. By
virtue of submitting a response to this solicitation, bidders agree to comply with the same
non-discrimination policy.
Bid Item/Project Name: ____________________________________________
Bid Date: _______________________________________________________
*For Title VI and IX compliance, we ask for voluntary disclosure of the following
information for the majority owner of the business:
Gender: ___ Male ___ Female
Race: ___ Caucasian ___ African American
___ Other (please specify)
Company Name: ___________________________________________________
The City of Sevierville does not discriminate based on race, color, or national origin in
federal or state sponsored programs, pursuant to Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d.).
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BUSINESS TAX & LICENSE AFFIDAVIT
Tennessee Code Annotated 5-14-108(1)
The undersigned states that they have legal authority to swear this on behalf of
_______________________________, and that the business is not in any manner
Name of firm or individual
in violation of Tennessee Code Annotated 5-14-108(1) which states, "No purchase shall be
made or purchase order or contract of purchase issued for tangible personal property or
services by employees, acting in their official capacity, from any firm or individual whose
business tax or license is delinquent. "
Please check one of the following:
Affiant affirms and warrants that their business license status is currently valid, and
all appropriate Tennessee business taxes have been paid and are current as of the
date of this affidavit.
Affiant affirms and warrants that their business is exempt from obtaining a business
license in the state of Tennessee.
BUSINESS
Signature: _________________________
Title: _________________________
Date: _________________________
Witness
Signature: _________________________
Date: _________________________
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